Sources Sought VAPIHCS Flooring Materials Contract Vehicle
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 21, is conducting market research through a Sources Sought notice to identify qualified companies capable of providing Flooring Materials for an Indefinite Delivery Indefinite Quantity (IDIQ) or Blanket Purchase Agreement (BPA) contract. This effort is for the VA Pacific Islands Healthcare System (VAPIHCS) and covers materials only, excluding installation. Responses are due by April 06, 2026, at 3:00 PM PST.
Purpose
This Sources Sought notice aims to conduct market research to assess industry capabilities and support acquisition planning for a future contract. The Government seeks to identify potential sources for commercial-grade/healthcare-grade flooring materials and gather information on their business size and socio-economic status. This is for planning purposes only and does not constitute a solicitation or guarantee a future award.
Scope of Work
The future contract will establish a source for the supply and delivery of various flooring materials for VAPIHCS facilities across Hawaii. The contractor must be an authorized distributor and will provide materials only; installation, removal, site preparation, or labor services are explicitly excluded.
Specific materials required include:
- Luxury Vinyl Plank (LVP)/Luxury Vinyl Tile (LVT)
- Cove Base
- Hard Set Adhesive
- Sheet Vinyl Flooring (Healthcare grade)
- Sealer/Seam Coater
- Carpet Tile (Commercial/Healthcare grade)
- Rubber Flooring or Rubber Tile
- Epoxy Floor Coatings
- Vinyl Composition Tile (VCT)
Each material has detailed technical specifications and ASTM standards that must be met.
Contract Details
- Opportunity Type: Sources Sought (Market Research)
- NAICS Code: 238330 - Flooring Contractors
- Size Standard: $19 Million
- Set-Aside: None specified at this market research stage; however, respondents are requested to indicate their business size and socio-economic status (e.g., SDVOSB/VOSB, Hub zone, 8(a), small, small disadvantaged, woman-owned small business, or large business).
Geographic Locations
Materials will be required at various VA facilities in Hawaii, including:
- Honolulu (Bldg. 30, Bldg. 32, Bldg. 110A, Bldg. T1, VA Warehouse)
- Community Based Outpatient Clinics (CBOCs) in Windward (Kaneohe), Hilo, Kona (Kailua-Kona), Maui (Kahului), Kauai (Lihue), and Molokai (Kaunakakai).
Response Requirements
Interested parties should submit a non-binding statement of interest and documentation demonstrating their capability. Responses must include:
- Company name, address, Point of Contact (POC) name, email, and phone number.
- Business size and socio-economic status.
- Unique Entity Identifier (UEI) number.
- SAM.gov and VetCert Registry status.
- Current commercial pricing for all listed items and any applicable discounts.
- GSA Federal Supply Schedule contract number, if applicable.
- Capabilities Statement.
- Place of manufacturing.
- Authorized Distributorship letter (if applicable).
- Citations of current or past customers (within the last two years).
- Warranty terms and conditions for all products.
Submission & Deadline
Responses are due no later than 3:00 PM Pacific Standard Time on Monday, April 06, 2026. Submit e-mail responses to Victoria Torres at victoria.torres@va.gov. The email subject line must be: "Sources Sought VAPIHCS Flooring Materials Contract Vehicle".
Important Notes
This notice is for information and planning purposes only. Responses are not offers and cannot be accepted to form a binding contract. The Government will not pay for any information or administrative costs incurred. Registration in SAM.gov and VetCert Registry is critical for any future awards based on VOSB or SDVOSB status.