Sources Sought VAPIHCS Foundations Radiology Exam Protocoling System Or Equal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Pacific Islands Health Care System (VAPIHCS), is conducting market research through a Sources Sought notice to identify companies capable of providing a Foundations radiology exam protocoling system or an equivalent solution. This system is intended to enhance radiology order workflow and data management. Responses are due by May 12, 2026.
Scope of Work
The required system involves a comprehensive software license subscription with key functionalities:
- Data Extraction & Ingest: Robotic Process Automation (RPA) for Vista Fileman data (Radiology Orders, Allergy, Vital Signs) and HL7 data ingest for Lab and Radiology results.
- Data Management: Reconciliation of data feeds into a common information model, data analytics, and reporting for order workflow.
- Workflow & Protocoling: Worklist displays for various staff roles, a protocoling module for determining appropriate imaging protocols, and specific forms for CT, MRI, US, DEXA, MG, and a generic protocol form.
- System Features: User workflow permissions, auditing of user activity, personalized performance metrics, real-time data display, and support for STAT orders.
- Administration & Support: Tools for managing protocoling dictionaries and user accounts, 24x7x365 emergency support, adherence to SLAs, and support for 100,000 radiology orders per year (data from October 2016 onwards).
Implementation Details
The vendor will be responsible for infrastructure management, software installation, updates, upgrades, initial data load and testing, setup of initial reports/worklists/forms, and providing training. Customization services are limited to the contracted software subscription scope.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS: 513210 (Software Publishers) with a $47M size standard.
- Set-Aside: Information is being gathered on various socio-economic statuses (SDVOSB/VOSB, Hub zone, 8(a), small, small disadvantaged, woman-owned small business, or large business).
- Response Due: May 12, 2026, by 3:00 PM Pacific Standard Time.
- Published: May 4, 2026.
- Place of Performance: Honolulu, HI.
Submission Requirements
Interested parties should submit:
- Company name, address, Point of Contact (POC), email, and phone number.
- Business size (large/small) and socio-economic status (e.g., SDVOSB/VOSB).
- Unique Entity Identifier (UEI) number.
- SAM and/or VetCert registration status.
- Commercial pricing for salient characteristics and applicable discounts.
- GSA Federal Supply Schedule contract information (if applicable).
- Capabilities Statement.
- Place of manufacturing.
- Authorized Distributorship letter (if applicable).
- Current or past customer citations (within past two years). Email responses to victoria.torres@va.gov with the subject line "Sources Sought VAPIHCS Radiology Exam Protocoling System or equal".
Additional Notes
This is a market research effort to identify potential sources and does not constitute a solicitation or an obligation to award a contract. The government will not pay for information submitted. Responses may be used to create a future solicitation, potentially posted on GSA eBuy if a GSA Schedule is deemed viable.