SPE300-25-R-0062- Amendment P0003 to SPE300-25-R0062-Fresh Fruit & Vegetable support for (DoD) Troops and Non-DoD USDA School customers located in the Southern Nevada Zone

Amendment / Modification

• The opening/closing date for Solicitation SPE30025R0062 has been extended.

• Offers are now due by Tuesday, January 27, 2026, at 8:00 PM Eastern Standard Time.

• The due date for offers has been modified.

• The deadline for submitting offers has been extended to January 27, 2026.

Amendment / Modification

• Attachment 2, "Delivery Schedule," has been replaced with "Attachment 2 - Revised Delivery Schedule."

• The due date for offers has NOT been extended. Offers are due by Tuesday, January 13, 2026, at 8:00 PM Eastern Standard Time.

• Attachment 2 (Delivery Schedule)

• The deadline for submitting offers remains unchanged.

• Bidders must refer to the revised "Attachment 2 - Revised Delivery Schedule" for updated delivery information.

Form / Attachment / Pricing Sheet

This document provides a revised delivery schedule, detailing specific locations and associated ordering points for various services. It serves as an attachment to an opportunity record, likely to inform bidders about delivery logistics.

Sheet: GROUP 1A (TROOPS)

• Lists ordering points, ship-to locations, customer names, facility details, addresses, cities, states, ZIP codes, countries, services, and delivery instructions.
• Includes entities such as MISSION SUPPORT & TEST SERVICES, MIKE OCALLAGHAN FEDERAL HOSPITAL, and various dining halls and transportation companies.

Sheet: GROUP 1B (SCHOOLS)

• Lists various schools and educational facilities within Nevada, including their addresses, cities, states, and ZIP codes.
• Includes entities such as CLARK COUNTY SD, ABC PRESCHOOL/REDEEMER ELEMENTARY, and numerous other elementary, middle, and high schools across different towns like Las Vegas, Pahrump, Beatty, Tonopah, and Caliente.

This revised delivery schedule is crucial for bidders to understand the geographical distribution of potential delivery points and the types of facilities or organizations that will receive services or goods. It helps in assessing logistical requirements, potential delivery complexities, and the scope of operations across different groups (Troops and Schools).

Amendment / Modification

• The "Statement of Work Introduction Paragraph A" on page 7 of the solicitation has been revised.

• The revised text now reads: "...department of Defense ("DoD", or "Troop") and USDA ("School") customers in the Southern Nevada Zone."

• Solicitation, Page 7, Statement of Work Introduction Paragraph A.

• All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or submission requirements is indicated.

Form / Attachment / Pricing Sheet

This document is a solicitation pricing sheet for "Southern Nevada Troops and Schools (Group 1)" and is intended for vendors to provide their bid prices for a list of approximately 90 food items. Bidders are instructed to fill in only the white fields, specifically cells H7 through H96, I7, N7, and O7, and to bid on all items. Shaded fields should not be altered.

• Item List: Contains Government Item #, Stock Number, Description, Estimated Quantity, and Unit of Issue for various food items categorized as "School Item" or "Troop Item."
• Pricing Fields: Includes columns for Delivered Pricing (Including Freight), Tier 1 Distribution Price (DIP), Unit Price, Total Delivered Price (DEP), Total (DIP), Total Evaluated Price, Tier 2 Distribution Price (DIP), and Tier 3 Distribution Price (DIP).
• Instructions: Vendors must fill out specific cells and bid on all items. Tier 2 and Tier 3 Distribution Prices should be left blank if not applicable.

This sheet is critical for bidders to submit their pricing proposals. It outlines the specific items, quantities, and units required, and provides the structure for entering bid prices. Accurate completion of this sheet is necessary for the government's evaluation of bids. The solicitation number is SPE300-25-R-0017, and the contract period is 24 months.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit data electronically to DLA Troop Support.

• EDI Transaction Sets: Outlines the use of 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the steps for testing EDI transactions, including catalog submission, purchase order creation, and invoice processing.
• Production Procedures: Details transmission schedules and problem recovery procedures.
• EDI Guidelines: Provides specific requirements for each transaction set, including mandatory and conditional data fields.
• Contact Information: Lists points of contact for EDI testing and support.

This document is crucial for vendors who will be interacting with the STORES system. It provides the technical specifications and procedural guidance necessary for successful electronic data exchange, including catalog updates, order processing, and invoicing. Understanding these guidelines is essential for accurate and timely data submission, which impacts order fulfillment and payment.

Form / Attachment / Pricing Sheet

This document, Attachment 5, details the "Quality Systems Management Visits & Produce Quality Audits" for the contract SPE300-25-R-0062. It outlines the procedures and requirements for both unannounced Quality Systems Management Visits (QSMVs) and Produce Quality Audits that the Defense Logistics Agency (DLA) Troop Support may conduct.

Unannounced Quality Systems Management Visits (QSMVs):

• DLA may conduct unannounced visits to review contractor compliance.
• Visits can occur due to unsatisfactory ratings, customer complaints, or at the Contracting Officer's discretion.
• QSMVs may include visits to subcontractors, growers, and distributors.
• The Government will review the contractor's Quality Program, including methods, storage facilities, inventory management, product rotation, handling of returns, and response to issues.
• Contractor's proposal is incorporated by reference and may be used as a standard for QSMVs.
• Failure to correct identified concerns may lead to contract termination.

Produce Quality Audits:

• These audits are conducted by DLA Troop Support Quality Auditors and USDA Agricultural Marketing Service (AMS) personnel.
• Objectives include ensuring adherence to contractual requirements, US Grade Number 1 quality or better, satisfactory product quality and uniformity, and preventing misrepresentation or unapproved substitutions.
• Audits are typically a two-day process: Day One for sample selection and GAP/GHP audits, Day Two for the Produce Quality Audit.
• Items are rated using a color-coded system: ACCEPTABLE (GREEN), MINOR NONCONFORMANCE (YELLOW), MAJOR NONCONFORMANCE (BLUE), and CRITICAL NONCONFORMANCE (RED).
• Audit failures or failure to take corrective action can be grounds for contract termination.

Markings and Traceability:

• Products must have readable open code dates (Use by Date, Date of Pack, Expiration Date, etc.).
• Fresh fruits and vegetables must be traceable back to the grower/supplier.
• Contractors must maintain documentation for re-packaged/re-labeled items to ensure traceability, country of origin, and approved source requirements.
• This documentation is crucial for hazardous food recalls and identifying products rated "Red/Critical" during audits.

This attachment is critical for bidders to understand the quality assurance processes and standards they will be expected to meet. It details the types of audits, the criteria for evaluation, the potential consequences of non-compliance, and specific requirements for product labeling and traceability. Bidders must ensure their quality control systems and documentation practices align with these requirements to successfully perform under the contract.

Form / Attachment / Pricing Sheet

This document is a "Request for New Produce Items" form, serving as an attachment to a solicitation (SPE300-25-R-0062). It is used by government entities to request new produce items for procurement.

• Required Fields (marked with asterisk): Requester's Activity Name, Contract #, CONUS/OCONUS designation, Troop Support (STORES) or School Lunch/Tribe (USDA FFAVORS) status, Complete Item Description, Form (e.g., whole, chopped, sliced), Refrigeration requirement, and USDA Grade.
• Optional Fields: DLA Stock #/LSN, Vendor Part/Item #, Manufacturer/Brand Name.
• Cost and Pricing: Fields for Cost Per Case, Dist. Fee, Total Cost, and Per Package.
• Unit of Measure: Crucially, vendors must specify their Unit of Measure (e.g., cs, co, pg, lb) as this is how they price the item.
• DLA Unit of Issue: How many individual units are within the Vendor Unit of Measure.
• Package Size and Case Weight: Details on packaging.
• Item Type: Fresh, Chilled/Processed, or Other.
• Estimated Monthly Usage: Required in cases per month.

Vendors responding to the associated solicitation will need to use this form to provide detailed information about new produce items they wish to offer. Accurate completion, particularly regarding the unit of measure and pricing, is essential for proposal preparation and evaluation.

Solicitation / RFP / RFQ

This solicitation is for an indefinite quantity contract (IQC) to supply a full-line of United States Department of Agriculture (USDA) Grade Number 1 or better quality fresh fruits and vegetables (FF&V) and Shell Eggs to Department of Defense (DoD) and USDA (School) customers in the San Antonio, Texas Zone. The contract will have a 5-year period of performance, divided into one 24-month tier and two 18-month tiers. The acquisition is a 100% Small Business set-aside.

• Source, purchase, store, and deliver a variety of FF&V and Shell Eggs.

• Maintain acceptable fill rates, customer service levels, and product quality.

• Must possess physical, logistical, and financial resources to act as a commercial distributor.

• Awardee must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Must maintain electronic catalogs (STORES for Troop contracts, FFAVORS for School contracts).

• Products must meet or exceed USDA Grade Number 1 quality.

• Specific quality requirements per item are detailed in Attachment 1.

• Contract Type: Indefinite Quantity Contract (IQC), fixed price with Economic Price Adjustment (EPA) provision.

• Period of Performance: 5 years (one 24-month tier, two 18-month tiers).

• Estimated Dollar Value: Approximately $11.47 million over 5 years, with a guaranteed minimum of $229,311.00 and a maximum of $34,396,649.55.

• Submission Method: DIBBS electronic upload or email. Facsimile offers are NOT authorized.

• Offer Due Date: January 13, 2026, 8:00 PM Eastern Standard Time.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA) source selection process.

• Evaluation Factors: Technical Acceptability (PACA license, USDA Harmonized GAP Plus + Standard Audit) and Pricing.

• Pricing: Offerors must submit proposed prices for all items, broken down into Delivered Price and Distribution Price components.

• 100% Small Business set-aside acquisition.

• NAICS Code: 311991, Size Standard: 700.

• Offerors must possess a valid Perishable Agricultural Commodities Act (PACA) license.

• Offerors must submit a valid USDA Harmonized Good Agricultural Practices (GAP) Plus + Standard audit, including addenda for warehouse and food defense.

• The content and structure of Solicitation SPE300-25-R-0062 is new; offerors are urged to read carefully.

• Contractors must be registered in the System for Award Management (SAM) database.

• Offerors are encouraged to utilize the SBA SUBNet database for teaming partners and subcontractors.

• Proposal submissions must substantiate delivered prices with invoices/quotes (see 52.212-1 Addendum).

• Specific requirements for electronic ordering systems (STORES, FFAVORS), invoicing, and reporting are detailed throughout the solicitation.