SPE300-26-R-0013 - Fresh Bread and Bakery for DoD Troop Customers in the Georgia Zone

Solicitation / RFP / RFQ

This solicitation is for an indefinite quantity contract (IQC) to supply Fresh Bread & Bakery products to Department of Defense (DoD) customers in the Georgia Zone. The contract will be for a period of 36 months (3 years), divided into two tiers: a 24-month Tier 1 and a 12-month Tier 2. The solicitation utilizes the Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Sourcing, purchasing, storing, and delivering a variety of bread and bakery items.

• Maintaining acceptable fill rates (minimum 97%), customer service levels, and product quality.

• Offerors must be current and functioning commercial distributors; subcontracting the majority of work is not acceptable.

• Products must be produced and manufactured in the United States (Berry Amendment).

• Maintaining electronic catalogs (STORES) with item details.

• Compliance with sanitation, warehousing, and pest management programs.

• Products must meet commercial standards for storage and delivery temperatures.

• Contract Type: Indefinite Quantity Contract (IQC), fixed price.

• Period of Performance: 36 months (3 years), divided into a 24-month Tier 1 and a 12-month Tier 2.

• Estimated Dollar Value:

  • Group 1 (Ft Benning): Tier 1 Estimate $5,000,000.00, 3-Year Estimate $7,500,000.00
  • Group 2 (Ft Gordon, Ft Stewart): Tier 1 Estimate $700,000.00, 3-Year Estimate $1,050,000.00

• Guaranteed Minimum (12 Months):

  • Group 1: $250,000.00
  • Group 2: $35,000.00

• Contract Maximum (250%):

  • Group 1: $18,750,000.00
  • Group 2: $2,625,000.00

• Offer Due Date: March 19, 2026, 03:00 PM Eastern Standard Time.

• Submission Methods: DIBBS electronic upload or email to specified points of contact. Facsimile offers are not authorized.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection process. Evaluation will be based on technical acceptability and pricing.

• Offerors must propose on all items in the Schedule of Items for each Group to avoid technical unacceptability.

• Proposal pricing must be formatted to two decimal places and rounded using standard methods.

• Solicitation is issued as unrestricted with HUBZone evaluation preference.

• NAICS Code: 311812, Size Standard: 1000.

• Offerors must be registered in the System for Award Management (SAM).

• Awardee must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Contractors must comply with the Contractor Code of Business Ethics and Conduct.

• Enrollment in RAPIDGate, DBIDS, or other security programs may be required for base access.

• Berry Amendment applies, mandating US production of food items.

• Specific invoicing and payment instructions are detailed, including the use of Wide Area WorkFlow (WAWF).

• A start-up period is required after award, prior to initial ordering/delivery.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - STORES EDI manual.pdf", provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to exchange data electronically with DLA Troop Support.

• EDI Transaction Sets: Outlines the use of standard EDI transaction sets, specifically the 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) files.
• Testing Process: Describes the mandatory EDI testing process that vendors must complete before moving to production, including the sequence of testing the 832, 850, and 810 transactions.
• Production Procedures: Details transmission schedules for catalog updates and the process for problem recovery during production.
• EDI Guidelines: Provides specific guidelines for each transaction set, including mandatory and conditional data elements, definitions, and values.
• Contact Information: Lists points of contact for EDI testing for various transaction sets.

This document is crucial for vendors who will be interacting with DLA Troop Support's STORES system. It outlines the technical requirements for electronic data exchange, including catalog updates, purchase orders, and invoices. Understanding and adhering to these guidelines is essential for successful participation in the procurement process and for ensuring seamless order fulfillment and payment.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) for the "Bread and Bakery Items for Georgia" opportunity, SPE300-26-R-0013. It serves as a pricing sheet where bidders must input their proposed prices for various bread and bakery items. The document is divided into two groups: Group 1 for Ft. Benning and Group 2 for Ft. Gordon and Ft. Stewart, GA.

• Item Name/Description: Lists specific bread and bakery products (e.g., White Bread, 12 Grain Bread, Hamburger Rolls, Bagels).
• Product Code: Unique identifier for each item.
• Minimum PKG Size: Specifies the size of the minimum package for the item.
• Count per PKG: Number of units within a package.
• PKG Size in OZ: Weight of the package in ounces.
• Estimate LBS: Estimated weight in pounds for pricing calculations.
• Price per PKG: Bidder must input the price per package. Note: Prices must be entered to the hundredth place (two decimal places).
• Price per LBS: Calculated price per pound.
• Total Price per LBS: Total price per pound.
• Tier 1 (April 5, 2026 - April 1, 2028) and Tier 2 (April 2, 2028 - April 7, 2029): Columns for estimated pounds and pricing for two contract tiers.
• Aggregate Price: Total estimated price.
• Lead Time in Hours: Required lead time for delivery.
• Remarks: Space for additional notes.

Bidders must use this document to provide their pricing for the specified bread and bakery items. Accurate completion of the pricing columns, adhering to the specified rounding rules, is crucial for proposal submission. The document outlines the specific products, package sizes, and estimated quantities required for each location (Ft. Benning, Ft. Gordon, Ft. Stewart), enabling bidders to formulate their offers. The lead time requirement is also a key factor for bidders to consider.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Delivery Schedule.xlsx", provides a detailed breakdown of delivery locations and associated service requirements for the opportunity. It is intended to inform bidders about the specific sites where goods or services will need to be delivered.

• Ordering Point: Identifies the ordering point for each delivery location.
• Ship To: Specifies the unique identifier for the shipping destination.
• Customer Name & Facility: Names the primary customer and the facility at the delivery location.
• Customer Building: Indicates the specific building or unit within the facility.
• Address: Provides the street address for delivery.
• Contact Information: Includes points of contact (POC) and phone numbers where available.
• City, State, Zip Code: Specifies the geographic location of the delivery site.
• Country: Confirms the country of delivery (primarily 'US').
• Service: Details the type of service required at each location (e.g., 'AR' for Army, 'AF' for Air Force, 'OT' for Other).

This attachment is crucial for bidders to understand the logistical requirements of the contract. It outlines the numerous delivery points across various military installations, including Fort Benning, Fort Eisenhower, and Fort Stewart. Bidders must review this schedule to assess their capability to meet delivery requirements at all specified locations and to factor in potential logistical costs and complexities into their proposals.

Form / Attachment / Pricing Sheet

This document is a "Market Fresh Item Request Form" (Attachment 2) used to gather detailed information about specific food items. It is intended to assist in the cataloging of products for potential procurement.

• Item Identification: Name, description, vendor unit of measure, case weight, individual package type and weight.
• Product Characteristics: Form (liquid, powder, etc.), processing details (raw, cooked, etc.), refrigeration requirements, shelf stability (fresh, frozen, chilled, shelf stable).
• Nutritional Information: Fat content (including percentage if not regular), product grade, juice percentage (if applicable), concentration, and sweetness level (sweetened, regular, sugar-free with sweetener type specified).
• Additional Features: Space for other product attributes like lactose-free, "just add water," etc.
• Clarifications: Prompts for specific meanings of terms like "light" (e.g., low sodium, low calorie) and requests for supporting documentation such as nutrition specifications and labels.

Vendors responding to opportunities that involve fresh food items may be required to complete this form. It outlines the specific details the government needs to evaluate and catalog potential products, impacting how vendors describe and present their offerings. Bidders should pay close attention to the required details to ensure their proposals accurately reflect product specifications.