Specialty Cleaning BPA - Dover AFB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for specialty cleaning services at Dover Air Force Base. These services are crucial for preventative maintenance and responding to facility incidents, including water damage remediation and general cleaning.

• HVAC Duct Cleaning: Services must comply with NADCA Standard ARC 2025, including inspection and cleaning of supply and return air systems, air handlers, coils, dampers, terminal units, and diffusers. Any detected mold must be reported to the COR.

• Mold Abatement: Includes inspection, sampling, testing, and removal of visible mold. Necessary methods and drying equipment must be used, and mold spores contained during remediation. A documented report is required within 10 calendar days of completion.

• Other Specialty Cleaning: Covers cleaning for issues such as glycol pipe breaks, fire suppression system failures, water service line breaks, sewage backups, and biohazard waste. This includes extraction, sanitizing, deodorizing, dehumidifying, and disposal, adhering to IICRC S500 standards and public health regulations. A documented report is required.

• Compliance with NADCA Standard ARC 2025 for HVAC duct cleaning.

• Adherence to IICRC S500 standards and applicable public health regulations for other specialty cleaning.

• Submission of documented reports for mold abatement and other specialty cleaning services.

• Services are to be performed at Dover Air Force Base, DE.

• Normal duty hours are 7:30 AM to 4:30 PM, Monday through Friday, excluding federal holidays, unless otherwise directed by the Contracting Officer (CO).

• Certifications: Contractor must be certified by the American Council for Accredited Certification (ACAC), hold a Council Certified Microbial Remediation Supervisor (CMRS) accreditation, and be a member of the Indoor Air Quality Association (IAQA) with a Certified Mold Remediator (CMR) on staff. Certifications must be submitted prior to award.

• Materials: Contractor must provide all necessary labor, materials, equipment, personal protective equipment, and cleaning products.

• Safety: Contractor must conform to all safety rules and requirements prescribed by Air Force Pamphlet 91-210, Contract Safety and Public Law 91-596, and the Occupational Safety and Health Act of 1970. Additional precautions may be required by the CO.

• Security: All personnel require installation commander permission for entry, verified by proper identification. Personnel must abide by all installation security regulations. Background checks are required for unescorted access. Specific OPSEC requirements and training are detailed.

• Manpower Reporting: Contractor must report all labor hours (including subcontractors) via the secure data collection site http://www.ecmra.mil, with data input by October 31st each year.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to establish a Blanket Purchase Agreement (BPA) for Specialty Cleaning Services at Dover Air Force Base. The government is procuring these services to meet its operational needs.

• The primary deliverable is Specialty Cleaning Services, to be delivered within 30 days after award.

• A detailed description of services is provided in Attachment 1 - Specialty Cleaning BPA PWS.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: 1 July 2026 – 30 June 2031.

• Place of Delivery/Performance/Acceptance/FOB Point: Destination, Dover AFB, DE 19902.

• Questions Response Deadline: 18 June 2026, no later than 12:00 P.M. EST.

• Quote Response Deadline: 07 July 2026, no later than 12:00 P.M. EST.

• Instructions for submitting quotes are detailed in Attachment 4 (RFO 52.212-1 Addendum).

• Evaluation criteria are detailed in Attachment 5 (RFO 52.212-2 Addendum).

• This acquisition is set-aside for small business concerns.

• The North American Industry Classification System (NAICS) code is 561790.

• The Small Business Size Standard is $9,000,000.00.

• This announcement is the only solicitation; a separate written solicitation will not be issued.

• Funds are available for this action.

• The full text of provisions and clauses may be accessed electronically via provided links.

• Offerors are permitted to use their existing quality assurance system and commercial warranties.

Form / Attachment / Pricing Sheet

This document is a price list or bid schedule for specialty cleaning services at Dover Air Force Base. It outlines various line items for services and materials required for the project, along with units of measure and quantities. Bidders are expected to use this document to provide their pricing for each item.

• Project Identification: DAFB-Specialty Cleaning Services at Dover Air Force Base, Dover, Delaware.
• Line Items: Includes a detailed list of services such as source removal cleaning, filter replacement, labor rates (Certified Technician, Trained Assistant, Project Supervisor), equipment rental (dehumidifiers, negative air machines, air movers, carpet extractor), containment area provision, bio-washing, drywall removal/installation, HEPA vacuuming, fogging/spraying, pressure washing, and vehicle/PPE provision.
• Units: Various units are specified, including Linear Foot, Cost + Mark up, Hr, Sq ft, Day, EA, Cu ft, Man/Day.
• Quantities: Most quantities are listed as '1', indicating that pricing is expected per unit or per instance.
• Pricing Columns: Columns for 'TOTAL COST/UNIT' and 'TOTAL ITEM COST' are provided for bidders to fill in their proposed pricing.

This attachment is critical for bidders as it forms the basis of the pricing proposal. Vendors must carefully review each line item, understand the scope of work associated with it, and provide accurate and competitive pricing. The detailed breakdown of services and materials will help bidders assess the full scope of the requirement and prepare a comprehensive bid.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into the solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their number, alternate/deviation number, year, and section.
• Clauses in Full Text: Provides the full text for specific clauses that require additional detail or representation from the offeror.

Bidders must review these clauses to understand their obligations and requirements. Key clauses highlighted include:

• 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. Bidders must represent whether they provide such equipment or services and provide disclosures if they do.
• 252.232-7003 & 252.232-7006: Instructions for electronic submission of payment requests and receiving reports via the Wide Area WorkFlow (WAWF) system.
• 52.219-6: Notice of Total Small Business Set-Aside.
• 52.222-42: Statement of Equivalent Rates for Federal Hires, providing information on wage-fringe benefits.

Understanding and complying with these clauses is critical for proposal preparation and contract performance.

Solicitation / RFP / RFQ

This document provides instructions for submitting quotes for commercial products and commercial services. The Government intends to award a Firm-Fixed-Price contract using Simplified Acquisition Procedures, as outlined in RFO part 12. This is being solicited as a Request for Quotation (RFQ), and submission of a quote does not guarantee an award.

• Submission Format: Quotes must be submitted in two volumes: Volume I (Price) and Volume II (Technical).

• Volume I (Price): Submit proposed pricing using Attachment 2 - Price List. Ensure a dollar value is entered, rounded to two decimal places. Wage Determination dated 13 May 2026 (Attachment 6) applies.

• Volume II (Technical):

  • Subfactor 1 (Technical Approach): Clearly explain how the quoter intends to ensure successful contract performance IAW the PWS. Avoid simply restating the PWS or using general statements; provide convincing rationale.
  • Subfactor 2 (Candidate Qualification Documentation): Submit qualification documents, including resumes, demonstrating the qualifications of personnel intended for refurbishment services. This must show that the qualifications of the site lead/technician meet all "Certifications" in Section 1.4 of the PWS.

• Compliance: Quoters must meet all material solicitation requirements, including terms and conditions, representations and certifications, deliverables, and the Performance Work Statement (PWS). Failure to comply may result in ineligibility for award. Any exceptions must be clearly identified with supporting rationale.

• Contract Type: Firm-Fixed-Price (FFP).

• Period of Performance: Not explicitly stated, but quotes must be held firm for 90 calendar days from the receipt date.

• Questions Deadline: Submit questions by 12:00 P.M. EST on 18 June 2026.

• Submission Method: Submit quotes via email to the points of contact listed.

• Evaluation: The Government intends to evaluate offers and award without discussions. The initial quote should contain the best terms. The Government may reject any or all quotes, accept other than the lowest quote, and waive informalities.

• Late Submissions: Late submissions will not be accepted.

• SAM Registration: Quoters must have current registration in the System for Award Management (SAM) prior to submitting a quote.

• Responsibility: Prospective quoters must be determined responsible prior to award.

• This acquisition uses Simplified Acquisition Procedures and is not subject to definitions or processes in RFO subpart 15.2. Nomenclature from RFO part 15 (e.g., RFP, Debriefing) should be interpreted consistently with RFO part 12 (quotations, vendors, etc.).

• The Government reserves the right to award all, some, or none of the equipment listed in Attachment 2.

• Debriefing information will be provided to unsuccessful quoters upon request within three days of award.

Amendment / Modification

This document is an addendum to RFO Provision 52.212-2, specifically tailoring paragraph (a) regarding evaluation.

• Evaluation criteria for the solicitation.

• Clarifies the evaluation process, emphasizing that the award will be made to the responsible Offeror whose offer conforming to the solicitation is most advantageous to the Government, considering price and other factors.

• Price Evaluation:

  • Solicitations will be ordered from lowest to highest Total Estimated Price (TEP).
  • TEP will be evaluated based on pricing in Attachment 2 (Refurb Price List) extrapolated with the number of aircraft to be refurbished.
  • TEP will be evaluated for reasonableness, considering market prices, technical capabilities, and risk. A price realism analysis may be conducted for exceptionally low offers.
  • The government anticipates adequate price competition but reserves the right to conduct exchanges.

• Technical Evaluation:

  • The technical volume will be evaluated as either acceptable or unacceptable for each subfactor.
  • An overall technical rating will be assigned; failure to achieve an acceptable rating in any subfactor will render the entire factor unacceptable and ineligible for award.
  • Only technically acceptable responses will be considered for award, though the government may award without exchanges.
  • The technical evaluation comprises 4 subfactors:
    • Subfactor 1: Technical Approach: Offerors must clearly explain their approach to ensuring successful contract performance IAW the PWS, providing convincing rationale. It should not simply restate the PWS or use general statements.
    • Subfactor 2: Candidate Qualification Documentation: Offerors must submit documentation, including resumes, demonstrating the qualifications of each position intended for refurbishment services, meeting the "Certifications" in Section 1.4 of the PWS.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - BPA Terms and Conditions," supplements the "Terms and Conditions – Commercial Products and Commercial Services" (RFO 52.212-4) and establishes the terms for a Blanket Purchase Agreement (BPA). It outlines the operational framework for maintenance and inspection services.

• Agreement Type: A "Blanket Purchase Agreement" (BPA), functioning as a simplified monthly charge account.
• Services Covered: Maintenance and inspection services for equipment listed in the Statement of Work and Price List.
• Period of Performance: 20 July 2026 to 19 July 2031.
• Obligation: The Government is obligated only to the extent that authorized calls are made and delivery is completed.
• Pricing: In accordance with the contractor's submitted and approved price list.
• Purchase (Call) Limitation: Individual calls cannot exceed $25,000.00, unless authorized by the Contracting Officer.
• Payment Method: Government Purchase Card (GPC) for calls up to $25,000.00. Orders exceeding $25,000.00 are centralized.
• Surcharges: Contractor waives all surcharges associated with processing the Government Purchase Card.
• Authorized Callers: A list of authorized individuals will be provided by the Contracting Officer.
• Delivery Requirements: Each delivery must include a delivery ticket with specific information (supplier name, BPA number, date, purchase number, itemized list, quantity, unit price, discounts, date of delivery).
• Invoicing: Summary invoices are due at least monthly or upon BPA expiration.
• Price Lists: Must be furnished to the contracting office upon request, including all items, beginning and expiration dates. Price changes or new items require a new price list submission with a 14-day grace period.
• Cancellation: Either party can cancel the BPA with 10 days written notification.

This document is crucial for understanding the contractual framework, payment procedures, limitations, and operational requirements for providing maintenance and inspection services under the BPA. Bidders must ensure their pricing, invoicing, and delivery processes align with these terms. It also clarifies the authorization process for placing orders and the conditions under which the BPA can be modified or canceled.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, providing minimum wage and fringe benefit rates for various occupations in Delaware. It serves as an attachment to a government contract or solicitation, ensuring that service employees are paid at least the specified rates.

• Occupational Listings: Details numerous job titles categorized by occupation group (e.g., Administrative Support, Automotive Service, Health Occupations).
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific health and welfare rates provided at the end of the document.
• Notes and Executive Orders: Includes important notes regarding Executive Orders (EO 13706 and EO 13658) that may apply to federal contracts, outlining requirements for paid sick leave and minimum wage rates. It also details conditions for applying hazardous pay differentials and uniform allowances.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if an occupation is not listed in the determination.

Bidders must use this wage determination to understand the minimum labor costs associated with performing the contract work. It is crucial for accurate proposal pricing, ensuring compliance with federal labor laws, and avoiding potential penalties. The specified wage and fringe benefit rates directly impact the cost of labor for any services provided under the contract.