sPHENIX Hardware Support

Form / Attachment / Pricing Sheet

This document is a DRAFT Purchase Order (PO) from Brookhaven National Laboratory (BNL) to a vendor for specific items. It outlines the terms and conditions for the procurement.

• PO Number: BNL-0000477528
• Date: 04/02/2026
• Vendor: ANY VENDOR
• Items:
  • Dell PowerEdge Server (1 quantity)
  • Western Digital JBOD's (1 quantity)
  • Special Warranty - JBOD's (1 quantity)
• Payment Terms: Net 10
• Freight Terms: FOB Destination, Frt Prepaid
• Ship Via: UPS-GROUND
• Contractual Representative: Ben Furlow
• Technical Representative: XXXXX
• Quality Assurance Requirements: BNL-QA-101, including ISO 9001 certification, conformance to quality programs, and assessment by Buyer's representatives.
• Special Instructions: Includes details on PO binding, price limitations, PO number visibility, invoice submission, and advance notification for large shipments.
• Delivery Location: Building 98 or satellite stockrooms.

This document provides specific details about items being procured, delivery terms, payment terms, and quality assurance requirements. Vendors responding to this opportunity should review these details carefully to ensure compliance and accurate proposal preparation. It also specifies contact information for contractual and technical representatives.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for sPHENIX Hardware Support at Brookhaven National Laboratory (BNL). Brookhaven Science Associates (BSA), operator of BNL for the U.S. Department of Energy, is requesting quotes. This announcement is the only solicitation; no separate written solicitation will be issued.

• Furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (PO)/Contract (Enclosure A).

• Equipment must be manufactured by Dell Technologies and Western Digital. Alternate part numbers from these manufacturers may be offered if they meet or exceed specified performance parameters and sufficient documentation is provided for evaluation.

• Contract Type: Firm Fixed Price

• Payment Terms: Net 10

• Anticipated Freight Terms: FOB Destination, Freight Prepaid

• Anticipated Delivery Date: TBD - As Soon as Possible

• Brookhaven is a tax-exempt entity.

• Questions Due Date: 05/19/2026

• Quote Due Date & Time: 05/26/2026, 5:00 p.m. EDT

• Quotations must be submitted via email to the Buyer/Contracts Specialist listed on page 1, including the signed Quotation Pricing Sheet (Enclosure C).

• Award will be made to the responsive and responsible Offeror submitting the lowest total price that meets all technical requirements.

• Offerors taking exceptions to BSA terms and conditions or failing to provide all requirements may be deemed non-responsive.

• This procurement has been set aside for small businesses. By submitting a quotation, Offerors certify they are a small business as defined by the U.S. Small Business Administration.

• NAICS Code: 334112, with a size standard of 1,250 employees.

• Offerors must be registered in the System for Award Management (SAM) and have an up-to-date Unique Entity ID (UEI).

• Enclosures include: A. Draft Purchase Order, B. Specifications, C. AMS Form 043 Quotation Pricing Sheet.

Form / Attachment / Pricing Sheet

This document details the specifications for a requisition (0000477528) for computer hardware, specifically head nodes, JBODs, and associated support.

Line Item 1:

• 16x PowerEdge R760 Servers with various configurations including:
  • CPUs: Intel Xeon Gold 6548N
  • Memory: 16x 32GB RDIMM, 5600MT/s
  • Storage: 3x 480GB SSD SATA Read Intensive, 3x 960GB SSD SATA Mixed Use
  • Networking: Broadcom 57414 Dual Port 10/25GbE SFP28 Adapters, Broadcom 5720 Dual Port 1GbE LOM
  • Support: 7x24 Technical Support, Next Business Day On-Site Service, Hardware Limited Warranty, ProSupport
  • Other: ReadyRails Sliding Rails, Dual Redundant Hot-Plug Power Supply

Line Item 2:

• 16x Western Digital u=Ultrastar 102 bay JBODs
• Loaded with 20 TB SAS disks
• Standard 5-year warranty

Line Item 3:

• 16x Optional, but required by BNL policy, no hard drive return warranty.

This document outlines the specific hardware components and configurations required for the opportunity. Bidders should review these specifications to ensure they can meet the technical requirements and provide accurate pricing for the servers, JBODs, and associated support services.

Form / Attachment / Pricing Sheet

This document is a Quotation Pricing Sheet (Form No. AMS-Form-043, Revision No. 0.1) required by Brookhaven National Laboratory (BNL) for the sPHENIX hardware requirements. It is submitted in response to BNL's Request for Quotation (RFQ) No. 477528, dated 05/12/2026.

• Item Description: Specifies the hardware being priced (DELL PowerEdge Server, Western Digital JBOD's).
• QTY: Quantity required for each item.
• UOM: Unit of Measure.
• Unit Price: Price per unit.
• Total Amount: Total price for the quantity of each item.
• Special Warranty: Details a specific warranty requirement for Western Digital hardware.
• Total Price: Overall total for all items.
• Lead Time: Required delivery timeframe in weeks.
• Price Firmness: Price must remain firm for 90 days.
• Delivery and Payment Terms: FOB Destination, Net 10 Days.

Bidders must complete and submit this pricing sheet to provide their quotation for the specified sPHENIX hardware. It requires detailed pricing, lead time, and confirmation of adherence to BNL's terms and conditions, including delivery schedule. Signing the sheet signifies agreement to BNL's requirements.