Spotted Bear Ranger Station Spring Janitorial Services

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Spotted Bear Ranger District Annual Spring Janitorial Service. It outlines the procedures and guidelines the USDA, Forest Service will use to ensure the contractor meets the performance standards specified in the Performance Work Statement (PWS).

• Purpose of QASP: To describe systematic methods for measuring performance, identifying reporting requirements, and evaluating contractor performance against PWS standards.
• QASP Relation to Contract: Details how the QASP relates to the contract, including procedures for revisions and surveillance progression.
• Performance Standards and AQLs: Defines performance standards and Acceptable Quality Levels (AQLs), including allowable deviations and criteria for "substantially complete" work.
• Non-Performance: Outlines procedures for addressing non-performance, including documentation and remedial actions.
• Responsibilities: Delineates responsibilities for the Contractor (implementing Quality Control Plan - QCP) and Government personnel (Contracting Officer - CO, Contracting Officer Representative - COR).
• Surveillance Methods: Describes methods the Government will use to monitor contractor performance, including visual inspections and analysis of results.
• Appendices: Includes example forms for Discrepancy Reports, Customer Feedback, Inspection Lists, Quality Assurance Monitoring, Customer Complaint Investigations, and Surveillance Activity Checklists.

This QASP provides critical insight into how the government will monitor and evaluate the contractor's performance. Bidders should review this document to understand the specific performance standards, acceptable quality levels, and surveillance methods that will be applied to the janitorial services. This information is essential for developing a compliant and competitive proposal and for understanding the expectations for contract execution.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, specifically "Spotted Bear Spring Janitorial" services for the Flathead National Forest. It serves as the sole solicitation, and offers are being requested directly. A separate written solicitation will not be issued. The acquisition is conducted in accordance with FAR Part 12.

• The core service required is janitorial work at the Spotted Bear Ranger District.

• Specific details regarding performance outputs and requirements are expected to be found in the attached "Statement of Work" and "Measurable Performance Outputs."

• The solicitation is issued as a Request for Quotation (RFQ).

• The contract type is not explicitly stated, but it is for commercial items.

• The period of performance and estimated value are not detailed in this synopsis.

• Offers are due by February 16th, 2026, at 1700 MST.

• "Attachment 1 - Solicitation Terms and Conditions" is referenced for applicable clauses, instructions, and evaluation criteria.

• This acquisition is a Total Small Business Set-Aside (FAR 19.5).

• The applicable North American Industry Classification Standard (NAICS) Code is 561720.

• The small business size standard is $22 Million.

• All responsible small business sources may submit a quotation.

• The place of performance is the Flathead National Forest, Flathead County Spotted Bear Ranger District, Montana.

• Several attachments are provided, including a Statement of Work, Wage Determination, Measurable Performance Outputs, Biobased Products information, and maps.

Form / Attachment / Pricing Sheet

This document is a map displaying a driving route from Hungry Horse, MT to Spotted Bear Ranger Station. It indicates a travel time of 2 hours and 9 minutes and a distance of 54.2 miles.

• Starting point: Hungry Horse, MT
• Ending point: Spotted Bear Ranger Station
• Estimated travel time: 2 hours 9 minutes
• Estimated distance: 54.2 miles
• Route highlights the path along Hungry Horse Reservoir and through Flathead National Forest.

This map provides logistical information for potential bidders regarding travel to a specific location related to the opportunity. It may be relevant for understanding site visit requirements, travel costs, or personnel deployment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide annual spring deep-cleaning janitorial services to buildings on the Spotted Bear Ranger Station compound.

Services include cleaning various buildings: Spotted Bear Ranger Station Office, McLean Cookhouse, Trilobite Bunkhouse, Whitecomb Bunkhouse, Sentinel Bunkhouse, and Argosy Shower House. Specific tasks for each building include:

• Bathrooms: Scrubbing toilets, showers, sinks; wiping counters, mirrors, shelves; sweeping and mopping floors.

• Kitchens: Sweeping/mopping floors, wiping counters, fridges/freezers, scrubbing sinks, stovetops, ovens, and griddles; sanitizing dishes/cookware/utensils.

• Living/Office Areas: Vacuuming carpets, sweeping/mopping floors, wiping surfaces, windowsills, and desktop surfaces.

• Specialty Areas: Cleaning drinking fountains, dusting/wiping log walls, cleaning windows (interior and exterior), cleaning light fixtures, and shampooing carpets.

• Bunkhouses/Cookhouse: Emptying and cleaning cabinets/drawers.

• Overall Cleaning: Maximum of 5 defects per yearly cleaning. Exceeding this results in a 25% deduction from the contract total.

• Schedule: Cleaning must be completed within the timeframes laid out in the SOW. Failure to do so results in 100% deduction and contract non-fulfillment.

• Assessment Method: COR Inspection/Walkthrough.

• Dates: Services must be completed prior to June 1st each year. Specific weekend dates are provided for 2026-2030, generally falling between May 15th and June 1st.

• Time: Janitorial services for the Ranger Station office are performed over a weekend (Friday 5:00 PM to Sunday 10:00 PM). Services for other buildings may be available earlier on Friday but require coordination with the COR.

• Location: Spotted Bear Ranger Station, approximately 55 miles south of Martin City, MT.

• Biobased Products: Contract requires the use of sustainable, non-toxic, or Green Seal certified cleaners, specifically biobased products. Vendors must submit a list of proposed biobased products with their proposal, including manufacturer, cost, and intended use. A similar list of purchased products is required annually.

• Housing: Housing for the janitorial crew may be provided in one of the bunkhouses over the weekend services are performed, at the COR's discretion.

• Advance Notice: Janitorial services must be arranged at least one week in advance with the COR, especially prior to May 15th.

Form / Attachment / Pricing Sheet

This document outlines the requirements for using sustainable, BioBased, non-toxic, or Green Seal certified cleaners. It details the compliance obligations for contractors regarding biobased products, referencing Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA) and Executive Order (EO) 13423.

• Compliance: Contractors must use products and materials made from biobased materials, ensuring they do not jeopardize the intended end use or detract from quality.
• Product List: An example list of custodial products for which biobased options are available is provided. This list is not exhaustive, and vendors are encouraged to supply the greatest number of suitable biobased products.
• USDA BioPreferred Program: Products must meet the minimum biobased content requirements as stated in the USDA Final Rule, available at www.biopreferred.gov. Contractors should provide data on biobased content.
• Reporting: Contractors are encouraged to use other biobased products beyond those designated by the USDA BioPreferred Program. The initial proposal must include a complete list of biobased products, manufacturer, cost, and intended use. Annually, the winning contractor must compile a complete list of biobased products purchased, including volume and total cost for reporting purposes.

This document is crucial for bidders to understand the specific environmental and sustainability requirements related to cleaning products. It mandates the use of biobased and certified cleaners and outlines the extensive reporting obligations regarding these products, which will impact product selection, cost, and proposal content.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts within a specified geographic area.

• Geographic Area: Montana Counties of Flathead, Lake, Lincoln, Ravalli, Sanders.
• Occupational Listings: Provides a comprehensive list of job titles, their corresponding occupational codes, and the minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits, vacation, and holidays are provided in subsequent sections of the full document.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements for federal contractors.
• Footnotes: Includes numbered footnotes that provide additional context or specific conditions for certain occupations, such as computer employees and hazardous pay differentials.

This wage determination is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these minimum requirements to be compliant. Failure to adhere to these wage rates can lead to contract violations. The document helps bidders accurately estimate labor costs and assess the feasibility of bidding on opportunities requiring services in these counties.

Form / Attachment / Pricing Sheet

This document is an aerial view map of the SB compound, likely provided to give bidders a visual understanding of the site layout and existing structures relevant to a potential opportunity. It labels key facilities within the compound.

• SB Ranger Station Office
• McLean Cookhouse
• Sentinel Bunkhouse
• Whitcomb Bunkhouse
• Trilobite Bunkhouse
• Argosy Shower House
• Access roads: FS 3734 Rd and East Side Rd

This map helps bidders visualize the physical location and arrangement of facilities that may be part of a contract scope, such as construction, renovation, maintenance, or operational support. It provides context for understanding the site where work might be performed.

Solicitation / RFP / RFQ

This solicitation is for annual spring deep-cleaning janitorial services for buildings at the Spotted Bear Ranger Station in Flathead National Forest. The station is seasonally open and located at the end of a 55-mile dirt road, which can be impacted by snow.

• Annual spring deep-cleaning janitorial services.

• Services must be completed prior to June 1st each year, before buildings are fully occupied.

• Services must be arranged at least one week in advance with the COR.

• Specific dates for service completion are provided for each option year, generally falling between May 15th and June 1st.

• Anticipated Award Type: Firm Fixed Priced contract.

• Period of Performance: Base Year (May 1, 2026 - April 30, 2027) plus four one-year option periods. Total duration not to exceed five years.

• Option to Extend Services (FAR 52.217-8): May be exercised for up to 6 months.

• Option to Extend Term (FAR 52.217-9): May be exercised, with total duration not exceeding five years.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Factors: Price, Contractors submitted Quality Control Plan, and Past Performance.

• Technical Acceptability: Rated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements.

• Past Performance: Evaluated based on prior contracts, CPARS, and other government sources.

• Quotes Due: February 16, 2026, by 1700 Mountain Standard Time.

• Quotes Submission: Via email to Sarah Cotton at sarah.cotton@usda.gov.

• Period for Acceptance of Offers: 60 calendar days from the date specified for receipt of offers.

• Questions Due: February 3rd, by 1700 Mountain Standard Time, via email to Sarah Cotton.

• FAR 52.225-3 Buy American–Free Trade Agreements-Israeli Trade Act is applicable.

• Several provisions related to small business concerns, HUBZone, and other set-asides are listed as potentially applicable.

• The solicitation incorporates numerous FAR and AGAR clauses and provisions by reference.

• Key attachments include Solicitation Terms and Conditions, Statement of Work, Wage Determination, and maps.