Springfield Refregerated Unit Power Apache-Sitgreaves National Forest

Solicitation / RFP / RFQ

This solicitation is for the "Springfield Refrigerated Unit Power" project located at the Apache-Sitgreaves National Forest, Springerville Ranger District. The government requires performance of the work described in the attached documents.

• The primary deliverable is the "Springville Refrigerated Unit Power NEW OUT".

• Delivery is required within 90 days after Notice to Proceed.

• The period of performance is from 06/15/2026 to 09/14/2026.

• The contract type is "SEALED BID (IFB)".

• All questions regarding this solicitation are due no later than Wednesday, May 20, 2026, at 12:00 MST.

• Offers are due by 05/27/2026 at 12:00 MST.

• Offers will be publicly opened at the due date and time.

• Offers must be valid for at least 90 calendar days after the offer due date.

• This appears to be a sealed bid invitation for bid (IFB).

• An organized site visit will be held on May 13, 2026, at 10:00 AM MST at 445 E Navajo St, Springerville, AZ 85938. Attendance requires an email confirmation to elal.segev@usda.gov.

• The solicitation number is 127EAX2600039.

• Contact information for inquiries: Paula Sales (paula.sales@usda.gov) and Troy McCullough (troy.mccullough@usda.gov).

Solicitation / RFP / RFQ

This document is a solicitation for "Springfield Refrigerated Unit Power" (Solicitation Number 127EAX26Q0039). It seeks to procure power for a 40' refrigerated container in Springerville, AZ. The work involves trenching and backfill of approximately 300' from a 3-phase power source to the container's location, including all electrical components and hookups.

• Provide functioning power to a refrigerated container.

• Trenching and backfill of approximately 300' from a 3-phase power source.

• Wiring and electrical hookup.

• All electrical components necessary for power provision.

• Anticipated contract type: Firm Fixed Price.

• Period of Performance: Work to commence within 10 calendar days after notice to proceed, with completion no later than 90 calendar days after notice to proceed. This includes final cleanup.

• Questions Due: May 20, 2026, 12:00 PM Pacific Time. Submit via email to paula.sales@usda.gov.

• Offer Acceptance Period: Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• Evaluation Criteria: Quotes will be evaluated based on the following:

  • Technical Approach: Ability to meet schedule requirements and detailed explanation of any unaccomplishable requirements.
  • Price: To be evaluated for fairness and reasonableness.
  • Past Performance: Evaluated as Acceptable or Neutral.

• Award: Award will be made to the offeror representing the best value to the Government, prioritizing the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Award will not necessarily be made to the lowest-priced offeror.

• Not explicitly stated, but includes various FAR clauses related to small business, DEI, and other compliance matters.

• Site Visit: Scheduled for May 13, 2026, at 10:00 AM Mountain Standard Time at 445 E Navajo St, Springerville, AZ 85938.

• Numerous FAR and AGAR clauses are incorporated by reference and full text, covering terms and conditions, labor standards, payment, and other requirements.

• Technical data and supporting documentation are available via attachments, including Statement of Work, Connex Location, BioPreferred Program, Thermal King User Manual, and Wage Determination.

Form / Attachment / Pricing Sheet

This document provides location information for a project, specifically showing the general area of Springerville and a detailed aerial view of the Springerville SO Yard where a refrigerated tree cooler unit is to be placed.

• A map indicating the location of Springerville within Arizona, showing nearby towns and major roads.
• An aerial photograph of the Springerville SO Yard, highlighting the specific placement area for the refrigerated tree cooler unit on N Zuni St.

This attachment is crucial for bidders to understand the physical location and site specifics for the project. It helps in visualizing the work environment and the exact placement of equipment, which may influence logistical planning, site preparation, and overall project execution.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide functional power to a 40' refrigerated container located at the Springerville Ranger District in Springerville, AZ.

• Furnish all supervision, materials, equipment, tools, parts, labor, transportation, and lodging.

• Trench and backfill approximately 300' from a 3-phase power source to the refrigerated container.

• Install wiring, electrical hookup, and all necessary electrical components.

• Provide power to the refrigerated unit, which is a 40' Thermo King Magnum Plus, 480 volts, three-phase, 50/Hz, 30amps.

• Install an electrical pedestal with a compatible plug for the refrigerated unit on a concrete base.

• Work includes 300' of 1.5" PVC schedule 80 conduit and 1200' of number 6 wire.

• Site specific utilities must be field verified.

• Substituted items require Contracting Officer approval in writing.

• Work must be completed in accordance with contract drawings and specifications.

• Safety flagging and signage are required during trenching and backfilling.

• Only half of the roadway can be closed at a time to allow for vehicle passage.

• The area used for trenching and backfilling must be returned to prior conditions.

• Location: Springerville SO Yard, 445 E Navajo St, Springerville, AZ, 85938.

• Commencement: Within 10 calendar days after notice-to-proceed.

• Completion: Not later than 90 calendar days from issuance of notice-to-proceed (includes final cleanup).

• Workweek: Monday through Friday, 0700 – 1700 (changes require Contracting Officer approval).

• A site visit is strongly recommended prior to the quote due date.

• Contractor shall locate and avoid all utilities prior to and during construction.

• Unit manual is attached for contractor review regarding electrical components and hookups.

Form / Attachment / Pricing Sheet

This document, "BioPreferred™ Construction/Maintenance & Repair," dated October 2010, provides an overview of the U.S. Department of Agriculture's (USDA) BioPreferred program and lists biobased products designated for preferred federal purchase within the construction, maintenance, and repair sector. It aims to inform potential bidders about the types of biobased products available and encourage their use.

• Program Overview: Explains the BioPreferred program's goals (increasing development, purchase, and use of biobased products) and benefits (climate change reduction, energy/environmental security, economic development).
• Product Categories: Details specific biobased product categories relevant to construction, maintenance, and repair, including:
  • Carpets
  • Composite Panels (Acoustical, Interior, Plastic Lumber, Structural Interior, Structural Wall)
  • Concrete and Asphalt Release Fluids
  • Expanded Polystyrene Foam (EPS) Recycling Products
  • Fluid-Filled Transformers (Synthetic Ester-Based, Vegetable Oil-Based)
  • Forming Lubricants
  • Heat Transfer Fluids
  • Hydraulic Fluids (Mobile Equipment, Stationary Equipment)
  • Metalworking Fluids (General Purpose, High Performance, Straight Oils)
  • Mulch and Compost Materials
  • Multipurpose Lubricants
  • Parts Wash Solutions
  • Roof Coatings
  • Spray Insulating Foams
  • Water Tank Coatings
  • Wood and Concrete Sealers (Membrane, Penetrating)
• Resource Information: Provides the website (www.biopreferred.gov) for accessing the online catalog of biobased products and an email address (biopreferred@usda.gov) for submitting products for inclusion.

This document helps bidders identify opportunities to supply biobased products within the construction, maintenance, and repair sectors. It outlines the types of products the government is interested in procuring under the BioPreferred program, potentially influencing bid preparation and product offerings for related solicitations. Bidders can use this information to align their capabilities with government preferences for biobased materials.

Form / Attachment / Pricing Sheet

This document is the "Magnum + TK 60275-4-MM (Rev. 3, 08/15) Maintenance Manual" from Thermo King.

This manual provides detailed maintenance information for the Magnum+ unit models, including:

• Safety instructions (general, refrigerant oil, electrical, low voltage, ESD, welding, refrigerant removal).
• Service guide with recommended inspection and service intervals.
• Specifications for cooling capacity, airflow, electrical systems, and refrigeration systems.
• Unit description, features, and options.
• Operating theory for various modes (Chill Loads, Frozen Loads, Defrost, etc.).
• Troubleshooting guides for mechanical problems, warnings, and alarm codes.
• Maintenance procedures for electrical and refrigeration systems.
• Wiring and schematic diagrams.

This document serves as a technical manual for the "Magnum +" refrigeration unit. Bidders may need to consult this manual to understand the technical specifications, operational capabilities, maintenance requirements, and troubleshooting procedures related to the refrigeration units if they are part of the opportunity's scope of work or if they need to provide maintenance or support services for these units.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for building construction projects in Apache County, Arizona. It outlines the prevailing wage rates and fringe benefits required for various labor classifications under federal contracts subject to the Davis-Bacon Act.

• General Decision Number: AZ20260022 (effective 01/30/2026)
• State: Arizona
• County: Apache County
• Construction Type: Building Construction (includes treatment plants, industrial sites, chemical/processing/manufacturing plants, power plants, refineries, nuclear plants, but excludes single-family homes or apartments up to 4 stories).
• Labor Classifications and Rates: Lists specific trades (e.g., Asbestos Worker, Carpenter, Electrician, Ironworker, Laborer, Painter, Plumber) with their corresponding hourly wage rates and fringe benefits. Some classifications have different rates based on geographic zones within Apache County or proximity to Gallup, NM.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining requirements and minimum wage rates for 2025.
• Appeals Process: Provides information on how to appeal wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals on federal construction contracts in Apache County, Arizona. Failure to comply with these wage requirements can lead to contract non-compliance. The document also informs bidders about paid sick leave and minimum wage requirements applicable to federal contractors.