SPS Monitoring System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Atlanta VA Health Care System in Decatur, GA, is soliciting proposals for a Sterile Processing Service (SPS) Environmental Monitoring System. This Total Small Business Set-Aside opportunity requires a vendor to provide all material, labor, travel, and supervision for the design, provision, and installation of a new environmental monitoring system. The system will ensure compliance with VHA Directive 1116(2) for SPS areas and Reusable Medical Device (RMD) storage rooms. Questions are due by April 23, 2026, at 2:00 PM ET, and quotes are due by April 30, 2026, at 2:00 PM ET.
Scope of Work
The selected vendor will provide a turnkey solution for automated continuous environmental monitoring. This includes a site survey, procurement, deployment, system activation, testing, training, warranty, and maintenance for 76 specified locations within the facility.
Key Requirements / Deliverables
- System Functionality: Standalone monitoring, alarming, and reporting platform, with future integration capability (BAS-ready).
- Monitoring Parameters: Temperature, Relative Humidity, Differential Pressure, Door Position (where applicable), and Air Changes Per Hour (ACH).
- Performance: Specific accuracy, range, and resolution for all sensors.
- Data Logging: Minimum 1 year local storage, 1-minute logging interval, 4-hour battery backup.
- User Interface: Secure web-based, mobile-responsive, color-coded status, dashboard views, automated reporting.
- Alarms: Multi-level notifications (on-screen, email, SMS, voice), escalation chains, 24/7 operation, <2 minute alarm delivery target.
- Cybersecurity: Compliance with VA OIT, FedRAMP Moderate (or higher) for cloud, FIPS 140-3 validated crypto, TLS 1.2+, AES-256 at rest.
- Deliverables: Site survey documentation, equipment cut sheets, network architecture diagrams, test results, calibration certificates, training materials, SOPs, warranty documentation, as-built drawings, and an SLA plan.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP) for deployment and acceptance testing; FFP for annual maintenance (option years).
- Period of Performance: Base period for deployment and acceptance testing (210 days from Notice to Proceed). One base year plus four (4) one-year option periods for warranty/maintenance.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- Product Service Code: 6350 - Miscellaneous Alarm, Signal, And Security Detection Systems.
Submission & Evaluation
- Questions Due: April 23, 2026, 2:00 PM ET.
- Quotes Due: April 30, 2026, 2:00 PM ET.
- Submission Method: Email to jacob.tackett@va.gov. Subject line must include the solicitation number.
- Evaluation Factors: Technical and Price. Award will be made to the responsible quoter whose quotation is most advantageous to the Government.
- Eligibility: Offerors must be registered in SAM and be a registered Small Business concern at the time of quote submission.
Contact Information
- Primary Contact: Jacob A Tackett, jacob.tackett@va.gov, 706-469-0691.