Square D Disconnect Switches

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for subcontractors. It collects essential business and compliance information from potential subcontractors to ensure they meet federal requirements and are eligible for awards.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS#, NAICS Industry#, SAM.gov registration status, and UEI.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select applicable small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Gathers information on the top five most highly compensated executives if certain federal funding thresholds are met.
• Offeror Responsibility: Includes certifications regarding accounting system review, responsible business practices (e.g., no trafficking of persons), and employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations regarding limitations on pass-through charges for cost-reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements.

This form is critical for any entity seeking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete all relevant sections to demonstrate their eligibility, compliance with federal regulations, and business status. Failure to complete this form correctly may prevent an award. The document also references specific FAR clauses and federal regulations that bidders must adhere to.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," is a collection of required certifications and representations that offerors must complete and submit as part of their proposal package. It ensures compliance with various federal regulations and contract clauses.

• Export/Import Control: Certifications related to the origin and nature of items being furnished, including adherence to the U.S. Munitions List and Commerce Control List.
• Buy American Act: Certifications regarding the domestic content of construction materials and end products, including definitions and criteria for domestic and foreign materials.
• Price Determination: Certification of independent price determination, ensuring no collusion or anti-competitive practices.
• Payments to Influence Federal Transactions: Certification that no federal appropriated funds have been used to influence federal transactions.
• Responsibility Matters: Certifications regarding debarment, suspension, convictions, and delinquent federal taxes.
• Trafficking in Persons: Certifications related to compliance plans and due diligence to prevent trafficking in persons.
• Patent Rights: Provisions for determining applicable patent rights for subcontracts.
• Revision Table: Details changes made to the document across different revisions.

Offerors must carefully review and complete all applicable sections of this document. Failure to provide accurate and complete certifications may impact proposal evaluation and the ability to be awarded a contract. Specific attention should be paid to the Buy American Act clauses, export controls, and certifications related to business integrity and compliance.

Form / Attachment / Pricing Sheet

This document, "FERMI FORWARD DISCOVERY GROUP, LLC GENERAL TERMS AND CONDITIONS FOR COMMERCIAL PRODUCTS OR COMMERCIAL SERVICES (08/2025)", outlines the standard terms and conditions that will govern subcontracts for commercial products and services. It serves as a foundational document for potential bidders to understand the contractual obligations and requirements they will be expected to meet if awarded a subcontract.

This document details numerous clauses covering various aspects of a subcontract, including:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and standard of performance.
• Payment and Inspection: Terms for payment and FFDG's right to inspect and test products/services.
• Changes and Modifications: Procedures for FFDG to issue changes and for subcontractors to propose equitable adjustments.
• Indemnification and Liabilities: Subcontractor's responsibility for losses, damages, and claims, including assumption of risk until final acceptance.
• Termination and Defaults: Conditions under which FFDG may terminate the subcontract.
• Laws and Regulations: Compliance with applicable federal, state, and local laws, and dispute resolution procedures (negotiation, mediation, arbitration, or litigation).
• Information and Notifications: Requirements for handling information, notifying FFDG of actions, and reporting circumstances that may jeopardize performance.
• Site Access and ES&H: Requirements for facility access, including restrictions on foreign nationals, and adherence to environmental, safety, and health standards.
• Stop-Work Orders: Procedures and potential adjustments related to stop-work orders.
• Insurance: Requirements for subcontractor insurance.
• Information Technology Acquisitions: Compliance with IT security policies and IPv6 standards.
• Special Government Flow Down Provisions: Incorporation of numerous FAR and DEAR clauses applicable to commercial products and services, with specific requirements based on subcontract value.

This document is critical for bidders as it establishes the legal and contractual framework for any subcontract awarded. Potential bidders must review these terms thoroughly to understand their rights, responsibilities, and potential liabilities. Key areas of focus for bidders should include:

• Scope of Work: How it aligns with their capabilities.
• Payment Terms: Understanding when and how they will be paid.
• Changes Clause: How changes to the work will be handled and compensated.
• Indemnification and Liability: The extent of their financial responsibility.
• Termination Clauses: Conditions under which the subcontract can be terminated.
• Dispute Resolution: The process for resolving disagreements.
• Flow Down Clauses: Specific regulatory and compliance requirements that must be flowed down to any sub-subcontractors.

Understanding these terms is essential for accurate proposal development and for assessing the overall risk and feasibility of undertaking the work.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of specific heavy-duty safety switches for the Fermi Forward Discovery Group (FFDG) at Fermi National Accelerator Laboratory (Fermilab). This is not a purchase order, and vendors are requested to provide a firm fixed price for the listed items.

The solicitation details the need for the following items:

• 5 units of VH3623NAWKGL LI - Square D VH3623NAWKGL LI Heavy Duty Safety Switch, 60A Fused, including RFK03HKit.

• 7 units of VH363NAWKGLLI - Square D VH363NAWKGLLI Heavy Duty Safety Switch, 100A Fused, including RFK10-Kit.

• 5 units of VHU3613AWKGLLI - Square D VHU3613AWKGL LI Heavy Duty Safety Switch, 30A Non-fused, including SN03 Neutral Assembly.

• 5 units of VHU3623AWKGLLI - Square D VHU3623AWKGL LI Heavy Duty Safety Switch, 60A Non-fused, including SN0610 Neutral Assembly.

• The procurement is for work done under Prime Contract No. DE AC02 07CH11359 with the U.S. Department of Energy.

• FFDG General Terms and Conditions for Commercial Products and Commercial Services (01/2025) will apply.

• Submission Deadline: April 09, 2026, at 4:00pm CT.

• Evaluation Criteria: This is a Low Price Technically Acceptable (LPTA) source selection. Award will be made to the responsible supplier whose proposal is technically acceptable and offers the lowest evaluated price. FFDG intends to award without discussions.

• Required Documents: Proposals must include a completed RFP page with pricing, a completed SARC (Subcontractor Annual Reps & Certs), and PUR-466 (Proposal Certifications).

• No specific set-aside is mentioned. Vendors should indicate if any items are covered by G.S.A. Contracts.

• All contractual questions should be directed to Cecilia Martin, Procurement Specialist I, at cemartin@fnal.gov.

• Terms and conditions can be accessed at: https://procurement.fnal.gov/terms-conditions/