SSRL B116 & B132 BPM HVAC Replacement

Solicitation / RFP / RFQ

This document, Section L - Instructions to Offerors (RFP 363431), provides guidance for preparing proposals for the SSRL B116 & B132 BPM HVAC Replacement project. It outlines the required format, content, and submission procedures. Non-conformance may result in an unfavorable evaluation. The University intends to award a Firm Fixed Price subcontract.

Proposals must include all data and information requested and comply with the Statement of Work (SOW) and Technical Specifications. Key proposal components include:

• Volume I - Technical Proposal:

  • Cover Sheet (Title, Volume I designation, submission date, subcontractor name, contact info)
  • Factor 1 – Technical Approach (Project Approach, Work Elements, QA/QC Plan, Assumptions)
  • Factor 2 - Safety (ES&H program, environmental compliance history, Safety Qualification Form)
  • Factor 3 – Schedule & Phasing Plan (including summer downtime completion goal)
  • Factor 4 – Project Management & Experience (methodologies, Key Personnel qualifications and resumes)
  • Factor 5 – Statement of Qualifications (California contractor's license, local office, experience with DOE/DOD facilities, statement on criminal convictions)

• Volume II – Price Proposal:

  • Cover Sheet (Title, Volume II designation, submission date, subcontractor name, contact info)
  • Business Documentation (Surety letter, Dun and Bradstreet report or audited financial statements)
  • Price breakdown for each item.

• Contract Documentation: Section A, B, H, J (IIPP Form), K (Representations & Certifications).

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but implies completion of work during summer downtime periods, potentially extending into FY27'.

• Submission: Proposals must be submitted electronically in searchable PDF format. Volume I and Volume II each have a page limit of 100 pages.

• Due Date: Not specified in this document, but amendments will announce new due dates if necessary.

• Evaluation: Process and method described in Section M – Evaluation Factors for Award.

• Point of Contact: Senior Subcontract Administrator, Doreen Agbayani (doreena@slac.stanford.edu).

• Proposal Validity: 120 days from the proposal due date.

• Offerors must be registered in good standing with the System for Award Management (SAM).

• Offerors must be registered in the University's procurement system.

• Offerors must have a current Safety Qualification Form approved and valid through the award date.

• Offerors must possess a current and valid California contractor's license.

• Offerors must identify a local office in the San Francisco Bay Area (established minimum of three years).

• This is a federally funded construction project for the U.S. Department of Energy (DOE).

• Offerors must identify any exceptions to SLAC terms and conditions. Exceptions may cause rejection.

• Oral clarifications are not binding. Written requests for explanation should be submitted via the RFI's to Owner Question and Answer Log (Attachment A).

• SLAC will not reimburse Offeror for taxes as a separate line item.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for the "SSRL B116 & B132 BPM HVAC Replacement" project (RFP 363431). The award will be made on the basis of the lowest-price, technically acceptable proposal that meets all solicitation requirements.

Proposals will be evaluated on the following factors:

• Factor 1 – Technical Approach: Evaluates the Offeror's understanding of the scope, project planning, execution of work elements (including coordination, pre-mobilization, demolition, staging, installation, dust mitigation, waste disposal, and demobilization), Quality Assurance/Quality Control plan, and any assumptions made.
• Factor 2 – Safety: Assesses the Offeror's Environmental, Health, and Safety (ES&H) program, environmental compliance status, and safety history. A Construction Safety Qualification Form (SQF) is required, with evaluation based on Experience Modification Rate (EMR) or OSHA 300 logs.
• Factor 3 – Schedule & Phasing Plan: Evaluates the submitted schedule against the Statement of Work and phased multiyear execution plan, including proposed start/end dates and interdependencies.
• Factor 4 – Project Management & Experience: Assesses project management methodologies, project team coordination, construction phase services, and Key Personnel qualifications (including on-site presence and OSHA 30 minimum for Site Safety Representative). Past projects and resumes will be reviewed for relevancy.
• Factor 5 – Statement of Qualifications: Confirms a valid California Contractor's license, no criminal convictions related to government contracts, a local San Francisco Bay Area office established for at least three years, and proven experience with DOE National Laboratories or similar facilities.

• The contract type is not explicitly stated, but the award is based on lowest-price technically acceptable.

• Technical Proposal Evaluation: Will be on a "Meets/Does Not Meet" basis for technical acceptability. SLAC reserves the right to request clarifications.
• Price Proposal Evaluation: Will be conducted on technically acceptable proposals and will assess completeness, realism, and reasonableness of the proposed total evaluated price.
• Business Documentation: Includes bonding ability, Dun and Bradstreet SER score verification, and potentially audited financial statements for higher SER scores. Acceptance of SLAC Terms and Conditions is required.
• Required Sections: RFP Section A (Subcontract Form), Section B (Supplies or Services and Price Costs), Section L (Attachment A, Proposal Breakdown Sheet), Section H (Special Terms and Conditions), Section J (IIPP Form), and Section K (Representations & Certifications) must be completed.

• Offerors must have a local office in the San Francisco Bay Area established for a minimum of three years.

• Offerors must have proven experience in installing scientific components and prior contracts with DOE National Laboratories or similar facilities.

• Debriefings will be conducted but will not include comparisons with other proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document references an attached Statement of Work (SOW) titled "SSRL B116 & B132 BPM HVAC Replacement," Rev. 0, dated 2/2/26, and fully executed on 2/11/26.

The SOW details the requirements for the SSRL B116 & B132 BPM HVAC Replacement project.

Not explicitly detailed in this document, but the SOW is dated 2/2/26 and was fully executed on 2/11/26.

Bidders should refer to the attached SOW for specific requirements, deliverables, and performance standards.

Form / Attachment / Pricing Sheet

This document, titled "Section K - Representations and Certifications Supplement," dated August 25, 2022, is provided by SLAC National Accelerator Laboratory. It serves as a supplement to the representations and certifications required for potential bidders. This document outlines specific requirements and information that offerors must provide to demonstrate compliance with various regulations and policies.

• The document is a supplement to Section K of a solicitation, focusing on representations and certifications.
• It is issued by SLAC National Accelerator Laboratory, operated for the U.S. Department of Energy by Stanford University.

Bidders must carefully review this supplement to understand all required representations and certifications. Completing these accurately is crucial for proposal submission and evaluation, as failure to comply may impact the bid's eligibility or award.

Form / Attachment / Pricing Sheet

This document, Section F - Deliveries or Performance, outlines the period of performance for the services to be rendered.

• Item No. 1: Base Scope includes the removal and replacement of HVAC systems serving SSRL B116 and B132 BPM Rooms.
• Period of Performance:
  • Phase 1: Work to be completed between July 21, 2026, and September 15, 2026.
  • Phase 2: Remaining SSRL Summer 2027 scope, with an approximate timeframe from July 2027 through September 2027.
• The "FROM" column indicates "Notice of Award" as the starting point for the performance period.

This document is crucial for bidders to understand the timeline and phases for completing the HVAC system replacement project. It specifies the start and end dates for each phase, allowing vendors to plan their resources and project schedules accordingly.

Form / Attachment / Pricing Sheet

This document is a "Price Proposal Breakdown Sheet" intended for bidders to detail their proposed costs for the opportunity. It serves as a template for itemizing direct and indirect costs, as well as subcontractor overhead and profit.

• Direct Costs: Includes line items for "New HVAC Equipment Procurement," "Ductwork & new grilles - demo and Installation," "Concrete pad & bollard installation work," "Demo existing HVAC equipment, refrigerant lines," "Install of new HVAC equipment, refrigerant lines & startup," and "Electrical Work." Bidders are expected to provide costs for each.
• Indirect Costs: Categories include "General Conditions," "General Requirements / Site Requirements," and "Bonds and Insurance."
• Subcontractor Overhead and Profit: A separate section for detailing subcontractor costs.
• Totals: Subtotals for direct costs, indirect costs, total direct + indirect costs, and subcontractor overhead and profit are required, culminating in a "GRAND TOTAL."

This sheet is crucial for bidders to structure and present their pricing in a standardized format as likely required by the solicitation. It guides the breakdown of costs, ensuring all components of the project are considered and allowing the government to evaluate the proposed pricing comprehensively.

Amendment / Modification

This document is a modification to a General Decision (CA20260018) that was previously superseded by CA20250018. The current modification is dated 01/30/2026. The document lists several modification numbers (0 through 4) with corresponding publication dates ranging from 01/02/2026 to 01/30/2026, indicating updates to the wage determination.

The document details wage rates and fringes for various construction trades across multiple counties in California. Specific wage determinations are listed for trades such as Asbestos Removal, Boilermaker, Marble Finisher, Marble Mason, Bricklayer, Terrazzo Finisher, Terrazzo Worker/Setter, Tile Finisher, Tile Layer, Carpenters, Divers, Piledrivers, Ironworkers, Laborers (various classifications including Asbestos/Mold/Lead, Traffic Control, Tunnel and Shaft, Gardeners, Gunite, Wrecking), Electricians, Painters, Glaziers, Soft Floor Layers, Plasterers, Plumbers, Pipefitters, Steamfitters, Roofers, Sheet Metal Workers, Sprinkler Fitters, Truck Drivers, and Welders. Each trade's wage determination includes specific rates and fringe benefits, often broken down by county or defined area within counties.

This document is a wage determination and does not directly impact proposal submission deadlines or evaluation factors. However, it provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the associated construction projects. Bidders must ensure their cost proposals account for these prevailing wage rates.

Solicitation / RFP / RFQ

This document outlines the General Terms and Conditions for Fixed Price Construction Subcontracts for SLAC National Accelerator Laboratory. It details the contractual obligations, responsibilities, and requirements for subcontractors performing construction work.

• Subcontractors must comply with all contract documents, applicable laws, regulations, and government orders.

• Work must be performed in accordance with specified technical requirements, industry standards, and best practices.

• Subcontractors are responsible for furnishing all labor, materials, tools, equipment, and incidentals necessary for the Work.

• Specific attention must be paid to environmental, safety, and health (ES&H) protection, including compliance with federal, state, and local regulations, as well as SLAC-specific requirements.

• Subcontractors must implement and adhere to SLAC's Injury and Illness Prevention Program (IIPP).

• Noise control measures must be implemented.

• Sanitary conditions must be maintained.

• This document establishes the terms for fixed-price construction subcontracts.

• It details various clauses related to performance, payment, changes, termination, and dispute resolution.

• Submittals are required for various stages, including prior to notice to proceed, during on-site construction, and prior to final payment.

• Specific forms and documentation are required for kick-off meetings, progress payments, and final payment.

• The document outlines the process for handling Change Orders and Construction Change Directives.

• Not explicitly detailed in this document, but references to federal regulations suggest compliance with applicable procurement laws.

• This document incorporates numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference, which bidders must review.

• It emphasizes the subcontractor's responsibility for site investigation, compliance with all laws and regulations, and proper management of personnel and resources.

Form / Attachment / Pricing Sheet

This document is a Standard Form 1413, "Statement And Acknowledgment," used to document a subcontract award. It confirms the terms and conditions of the subcontract between a prime contractor and a subcontractor.

• Prime Contract Number: DE-AC02-76-SF00515
• Prime Contractor: SLAC National Accelerator Laboratory
• Subcontractor: Not specified in the provided fields (Block 5a).
• Description of Work By Subcontractor: "Remove and replace the HVAC systems serving the SSRL B116 and B132 BPM Rooms."
• Included Clauses: Acknowledges inclusion of various labor standards clauses, including Contract Work Hours and Safety Standards Act, Payrolls and Basic Records, Withholding of Funds, Disputes Concerning Labor Standards, Compliance with Construction Wage Rate Requirements and Related Regulations, Construction Wage Rate Requirements, Apprentices and Trainees, Compliance with Copeland Act Requirements, Subcontracts (Labor Standards), and Contract Termination - Debarment/Certification of Eligibility.

This form indicates a subcontract has been awarded for specific work related to HVAC system replacement at SSRL B116 and B132 BPM Rooms. Bidders interested in similar work or subcontracting opportunities should note the prime contractor (SLAC National Accelerator Laboratory) and the nature of the work performed.

Form / Attachment / Pricing Sheet

This document is a Work Classification Form used by SLAC National Accelerator Laboratory to assess and classify projects as "Green" or "Non-Green" work. It helps ensure that necessary Environmental, Safety, and Health (ESH) elements are included in project statements of work and provides subcontractors with information on required project-related ES&H documents and records. This information is crucial for proposers to incorporate into their bids and for the selected subcontractor to develop a Site-Specific Safety Plan (SSSP).

• Project Information: Includes Purchase Requisition Number, Project Title (B116 & B132 BPM HVAC Replacement), Project Description, SLAC Point of Contact, and Project ESH Coordinator.
• Green Work Definition: Defines "Green work" as low-risk technical or administrative activities and "Non-Green work" as activities beyond low risk, with examples provided.
• Project Activities and Controls: A checklist of potential project activities (e.g., Construction, High Risk Service, Demolition, Traffic Control, Environmental Protection, Stormwater Protection, Dust Control, Barricades/Signage, Material/Equipment Staging, Waste Management, Electrical Work, Control of Hazardous Energy, Fire Protection, Hoisting and Rigging, Work at Elevations, Portable Engines, Lasers, Excavation, Radiological Controls, Hazardous Materials, Equipment - large equipment, Other). For each activity, it outlines potential plans or processes descriptions required from the subcontractor and references relevant SLAC chapters or procedures.
• Training and Qualification: Identifies required SLAC training (e.g., ES&H Orientation, Construction Safety Orientation, GERT, Radiological Worker) and other ES&H training (e.g., Scissor/Boom Lift Operator, Fork Lift Operator, Crane Operator, Confined Space Entry, Excavation Competent Person, Fall Protection, Explosive-Actuated Fastening Tool Operation, Heat Illness Prevention, Hazwoper, CPR/First Aid, Electrician, Electrical Worker Training, Control of Hazardous Energy, Respiratory Protection, Laser Worker Safety, Scaffolding, Asbestos Worker, OSHA 30-hour Construction Safety).

This form is critical for bidders as it outlines the specific safety, environmental, and training requirements associated with the project. Bidders must review the "Project Activities and Controls" and "Training and Qualification" sections to understand the scope of work from an ESH perspective, identify all applicable requirements, and factor these into their proposal costs and planning. The classification of the work as "Non-Green" indicates a need for further assessment and adherence to specific safety protocols.

Form / Attachment / Pricing Sheet

This document is a "Notice to Proceed Checklist" used by SLAC National Accelerator Laboratory for "Notice to Proceed Submittals." It outlines the required documentation and actions a subcontractor must complete before receiving formal authorization to proceed with work.

• Performance & Payment Bonds: Required for subcontracts of $35,000 and over, with a penal sum equal to the FFP Award.
• Insurance Certificates: Approved insurance certificates must be submitted.
• Professional Errors and Omissions Insurance: Required for subcontracts of $25,000 and over that require design by the subcontractor, with a minimum coverage of $1,000,000 per claim.
• Builder's All Risk Insurance: Required for subcontracts of $50,000 and over, covering physical damage to the work, with coverage up to the full value of the work.
• Statement and Acknowledgment (SF1413): Required for all known Sub-Subcontractors.
• Licenses and Permits: Copies of the subcontractor's and any known sub-subcontractors' licenses and permits, if needed for performance.
• Construction Set Drawings and Specifications: To be issued.
• Project Schedule: To be provided in the format required by the SLAC PM.

This checklist is critical for any potential subcontractor. It details the specific pre-award requirements, including bonding, insurance, and documentation, that must be satisfied before work can commence. Bidders should review this list carefully to ensure they can meet these obligations to avoid delays in project initiation.

Form / Attachment / Pricing Sheet

This document is the Subcontractor Safety Qualification Form required by SLAC National Accelerator Laboratory for prime subcontractors performing construction or high-risk service work. It is used to assess a subcontractor's safety qualifications and ensure compliance with SLAC's safety standards.

• Company Information: Name, address, license classifications, and founding year.
• Types of Work / Trades: A list of specific work types and trades the firm is qualified to perform, requiring indication of whether the firm will manage or self-perform each.
• Written Health and Safety Manual: Confirmation of submission or validity of the company's safety manual, including specific required elements like the Injury and Illness Prevention Plan (IIPP) and Heat Illness Prevention Program.
• Activity Checklist: Selection of applicable activities the subcontractor may perform or manage (e.g., Lockout/Tagout, Welding, Working at Heights, Confined Space Entry).
• Firm Project Experience: Details of at least three relevant past projects, including client, location, dates, contract amount, description, and contact information.
• Incident History: Submission of OSHA Form 300 (Log) and 300A (Summary) data for the past three years, including recordable cases, DART cases, days away from work, fatalities, and OSHA citations.
• Required Supporting Documents: A checklist of mandatory documents to be submitted, such as the safety manual, project experience details, OSHA logs, experience modification rate, and citation records.
• Subcontractor Acknowledgement: A statement by the firm attesting to the accuracy of the information and acknowledging responsibility for worker safety.

Potential bidders must complete and submit this form as part of the qualification process for construction or high-risk service work at SLAC. It requires detailed information about the company's safety practices, past performance, and project experience. Failure to provide accurate information may result in disqualification. The form also outlines specific safety requirements and documentation that must be met.

Form / Attachment / Pricing Sheet

This document is the Subcontractor Safety Injury and Illness Prevention Plan (IIPP) Acknowledgement Form. It is used to document a subcontractor's acknowledgement of injury and illness prevention program requirements and to capture occupational medicine information. This form is required for both green and non-green work and must be submitted with the proposal as a prerequisite for the notice to proceed.

• Project Name: SSRL B116 & B132 BPM HVAC Replacement
• Purchase Requisition Number: 363431
• Sections for Company Name, Superintendent/Foreman, and Point of Contact information.
• Certification regarding compliance with SLAC's IIPP or the submission of a protective IIPP.
• A section to address occupational medicine requirements for employees working on-site at SLAC.

Bidders must complete and submit this form as part of their proposal. It requires acknowledgement of and commitment to safety program requirements, including injury and illness prevention and occupational medicine. Failure to submit this form may prevent the issuance of a notice to proceed.

Form / Attachment / Pricing Sheet

This document, Section G - General Terms and Conditions, indicates that the SLAC National Accelerator Laboratory General Terms and Conditions are attached and incorporated by reference. Specifically, it references "General Terms and Conditions for Fixed Price Construction Subcontracts (March 2024)".

• The primary element is the incorporation by reference of the "General Terms and Conditions for Fixed Price Construction Subcontracts (March 2024)".

Bidders should review the "General Terms and Conditions for Fixed Price Construction Subcontracts (March 2024)" as they will form a part of the contract and outline the legal and contractual framework for fixed-price construction subcontracts. This document is crucial for understanding the contractual obligations and requirements.

Form / Attachment / Pricing Sheet

This document is a Subcontract Form (Section A) used to formalize a subcontract agreement. It outlines key details of the subcontract, including identification numbers, offer due dates, contact information, and a table of contents for the subcontract's components.

• Subcontract Number: TBD
• Solicitation Number: 363431
• Offers Due By: April 30, 2026, 10:00 AM
• Subcontract Administrator: Doreen Agbayani
• Issued By: SLAC National Accelerator Laboratory
• Submit Invoices To: SLAC National Accelerator Laboratory, Accounts Payable
• Project Site: SLAC National Accelerator Laboratory
• Brief Description of Supplies/Services: Removal and replacement of HVAC systems serving the SSRL B116 and B132 BPM Rooms.
• Table of Contents: Lists included sections such as Subcontract Award Form, Supplies/Services and Prices/Costs, Specifications/Statement of Work, Delivery/Shipping/Packing, Inspections/Acceptance, Deliveries/Performance, General Terms and Conditions, Special Terms and Conditions, Specific Subcontract Clauses, List of Attachments, Representations/Certifications, Instructions to Offerors, and Evaluation Factors for Award.

This form is critical for potential bidders as it contains the solicitation number, the deadline for submitting offers, and a summary of what is being procured. It also details the administrative and contractual sections that will form the basis of the subcontract, including where to submit invoices and the project site location. Bidders must review the listed sections to understand the full scope and requirements of the subcontract.

Form / Attachment / Pricing Sheet

This document is a "Final Release" form, likely required from subcontractors upon completion of their work. It serves as a waiver and release of claims in exchange for final payment.

• Project Title: PEP Ring Road North Paving
• Subcontract Number: TBD
• Release of Claims: The undersigned releases Stanford University SLAC, the Department of Energy, and lower-tier subcontractors/agents from all claims, adjustments, demands, damages, stop notices, or bond rights related to the subcontract.
• Final Payment: Acknowledges receipt of full and final payment for work performed.
• Outstanding Retainage: A section to specify any disputed claims for additional work or outstanding retainage.
• Warranties: The undersigned warrants full payment for labor and materials and agrees to indemnify and hold harmless Stanford University and the U.S. Dept. of Energy.
• Lien Exemption: Clarifies that the work is performed on U.S. Government property and is exempt from state lien laws.
• Signatory Information: Fields for GC/Company Name, By, Title, and Dated.

If this document is attached to a solicitation, bidders (particularly subcontractors) should understand that this form will likely be required as part of the contract close-out process. It outlines the conditions for final payment and the release of claims.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications Supplement," is a form that potential offerors must complete and return with their proposal. It supplements the standard System for Award Management (SAM) electronic representations and certifications.

• Business Information: Requires Offeror's name, address, "Doing Business As" (DBA), Unique Entity Identifier (UEI), DUNS number, and Tax Identification Number (TIN).
• SAM Representations: Certifies that SAM representations and certifications are current, accurate, and complete.
• Employment Eligibility Verification (E-Verify): Requires representation regarding enrollment in E-Verify for proposals exceeding $3,500.
• Employee-Vendor Relationship Certification: Requires certification regarding any significant financial interest an employee or near relative of a Stanford University employee may have in the Offeror's organization.
• Toxic Chemical Release Reporting: Certification required for offers exceeding $100,000, related to compliance with EPCRA and PPA.
• Anti-Kickback: Certification required for offers exceeding $100,000, stating no kickbacks have been provided or solicited.
• Export Control: Representations regarding whether furnished items are "Trigger List Items" (Nuclear Suppliers Group), U.S. Munitions List (USML)/ITAR controlled, or Dual Use Items (500 or 600 series).
• Signature: Requires authorized signature, print name, title, and date.

Completion and submission of this form are mandatory for proposals exceeding certain thresholds. Bidders must carefully review and accurately complete all sections to ensure compliance with solicitation requirements and avoid potential conflicts of interest or penalties. The information provided here is incorporated by reference into the offer.

Form / Attachment / Pricing Sheet

This document, Section J - List of Attachments, provides a comprehensive list of all attachments relevant to the solicitation. It serves as a guide for bidders to identify and access necessary forms and supporting documents for proposal preparation.

• Attachment 1: Davis Bacon Wage Determination – Mod No. 04 (71 pages, dated January 30, 2026)
• Attachment 2: Subcontractor Safety IIPP (1 page, dated May 21, 2021)
• Attachment 3: Work Classification Form 363431 (7 pages, dated March 10, 2026)
• Attachment 4: Standard Form SF1413 (2 pages, dated Rev. 10/2023)
• Attachment 5: Subcontractor Safety Qualification Form (SQF) (5 pages, dated May 21, 2021)
• Attachment 6: NTP Submittal Checklist (1 page, dated June 14, 2024)
• Attachment 7: Final Inspection Report (1 page, dated N/A)
• Attachment 8: Construction Subcontracts Final Release (1 page, dated December 16, 2020)

Bidders must review all listed attachments to ensure compliance with the solicitation's requirements. Specific forms and documents, such as wage determinations, safety information, and qualification forms, will likely be critical for proposal development and evaluation. The dates associated with these attachments may indicate the most current versions or effective periods.

Form / Attachment / Pricing Sheet

This document, Section H - Special Terms and Conditions, outlines specific terms and conditions applicable to a subcontract. It details administrative procedures, authority for changes, and key personnel requirements.

• Special Article 4: Electronic Web Submittal of Labor Compliance Reports (Davis-Bacon): Requires weekly submission of certified payroll reports and labor compliance documentation via SLAC's LCPtracker software.
• Special Article 5: Field Change Order Authority: Defines the authority of the Construction Manager (CM) or Project Manager (PM) to issue Field Change Orders (FCOs) up to $25,000. FCOs exceeding this amount require Subcontract Administrator approval.
• Special Article 6: Key Personnel: Identifies essential personnel (Project Manager, Project Superintendent) and requires the subcontractor to notify the Subcontract Administrator in writing 30 days prior to changing any key personnel, including justification for proposed replacements.
• Contractual and Technical Representatives: Designates Doreen Agbayani as the contractual representative authorized to make changes to the subcontract and Andi Schoppa as the Technical Representative responsible for monitoring work and clarifying technical requirements.

Bidders should review these terms to understand:

• Reporting obligations for labor compliance.
• The process and limitations for field change orders.
• Requirements for identifying and managing key personnel.
• The designated points of contact for contractual and technical matters.

Form / Attachment / Pricing Sheet

This document is a "Final Inspection Report" required by Procurement to release final payment to a subcontractor. It serves as a checklist to confirm that the subcontractor's work has met the requirements of the subcontract.

• Subcontractor Name, Project Name, Subcontract No.
• SLAC Project Manager, SLAC Construction Manager, SLAC Subcontract Administrator.
• Confirmation of work meeting subcontract requirements.
• Details regarding the final inspection date and attendees.
• Verification of receipt and acceptance of Red-Line As-Built Drawings.
• Verification of receipt and acceptance of Operation & Maintenance Manuals.
• Confirmation of receipt of ID Badges & Dosimeter Badges (with penalty for unreturned dosimeters).
• Confirmation of receipt of Keys (if applicable).
• Confirmation of complete and finalized Certified Payrolls via LCP Tracker.
• Approval of Punch List items.
• Issuance of SLAC Building Inspection Office Final Certificate of Occupancy or Permit Card.
• Signatures and dates for acknowledgement and acceptance by SLAC PM, SLAC CM, and Subcontractor PM.

While this document is a post-award form, it outlines critical deliverables and acceptance criteria that are typically established in the Statement of Work or contract. Bidders should review such forms to understand the types of documentation and final acceptance steps required for successful contract closeout and payment.

Questions & Answers / Clarifications

This document is a "SLAC Question and Answer Log (RFI)" serving as Attachment A to Section L of the solicitation. It is intended to log solicitation clarifications for RFP # 363431 SSRL B116 & B132 BPM HVAC Replacement Project.

This document is a template for recording questions and answers. It includes columns for:

• Date Submitted
• RFP Document Reference
• Request for Information
• Response Date
• Response
• RFP Actions

As of the document's creation, no specific questions or answers have been logged. It also includes a field for "Offeror/General Contractor" to be filled in.

This document serves as a mechanism for potential offerors to submit questions and for the government to provide responses. It is crucial for bidders to review any logged questions and answers to ensure a complete understanding of the solicitation requirements. The "RFP Actions" column may indicate any subsequent steps or modifications to the solicitation based on the Q&A process.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) #363431 from SLAC National Accelerator Laboratory for the SSRL B116 & B132 BPM HVAC Replacement Project. The project requires a firm-fixed-price proposal.

• The RFP package includes a model subcontract, terms and conditions, and other applicable documents.

• Proposals must include a signed copy of RFP Section A and Section B, including referenced sections and technical and price proposals for Sections L and M.

• All required forms must be completed; incompleteness or missing forms are grounds for disqualification.

• The contract will be a firm-fixed-price type.

• Proposal Due Date: April 30, 2026, at 10:00 AM PST.

• Submission Method: Electronically via email in a searchable PDF file format, as directed by RFP Section L.

• Site Visit: April 6, 2026, at 10:00 AM PST. Attendance is strongly recommended. Attendees will meet in front of Building 53.

• Confirmation of Intent to Propose: Required upon receipt of RFP, along with the primary point of contact.

• Site Visit Attendee List: Due by April 2, 2026.

• Questions & Inquiries (RFIs): Due by April 23, 2026 (COB). Submit using "Section_L_Attachment_A_SLAC_Question&Answer_Log_(RFI)".

• Offerors must be registered in good standing (non-debarred) with the System for Award Management (SAM).

• This is a federally funded construction project operated by Stanford University for the U.S. Department of Energy.

• Davis-Bacon Act requirements and DOE WH Publication 1321 apply.

• Subcontracts for construction are not awarded to A&E firms or affiliates that prepared a significant portion of the design.

• All communications regarding this RFP must be directed to Doreen Agbayani (Sr. Subcontracts Administrator) via email: doreena@SLAC.Stanford.edu. No other SLAC employee or contractor should be contacted without authorization.

• Questions and responses will be distributed to all prospective suppliers.

Form / Attachment / Pricing Sheet

This document, Section B - Supplies or Services and Prices/Costs, is a pricing sheet used to detail the costs associated with the supplies or services required for the opportunity. Bidders will use this form to provide their pricing.

• Item No. 1: Base Scope - Remove and replace the HVAC systems serving the SSRL B116 and B132 BPM Rooms.
• Quantity: 1
• Unit of Measure (UOM): LOT
• Fields for Unit Price and Total Price are provided for bidder input.
• Total Subcontract Value ($USD): To be filled in by the bidder.
• Total Subcontract Funded Amount ($USD): To be filled in by the bidder.
• Unique Entity ID: Field for bidder's Unique Entity ID.
• Harmonized Tariff Schedule (HTS Code): Field for HTS Code, if applicable.
• DUNS Number: Field for bidder's DUNS Number.
• Payment Terms: Stated as Net 30 Unless Otherwise Stated.
• Discounts: Field for applicable discounts (e.g., Educational, University, Quantity).

This document is critical for bidders to understand the specific services to be priced and to submit their cost proposals accurately. It outlines the scope of work for pricing and provides the necessary fields for financial submissions, including payment terms and potential discounts.