Staff Safety Training

Form / Attachment / Pricing Sheet

This document, "Attachment A-4 Contract Administration Data," outlines critical information regarding contract administration, specifically focusing on the roles of the Contracting Officer's Representative (COR) and the Contracting Officer (CO), as well as electronic invoicing and payment procedures.

• Contracting Officer's Representative (COR): The COR's contact information is TBD at award. The COR is responsible for the technical aspects of the purchase order, serves as the contractor liaison, and handles final inspection and acceptance of work. The COR is NOT authorized to make commitments or obligate the government or authorize changes affecting price, terms, or conditions.
• Contracting Officer (CO): The CO is Elijah Anderson from the Office of Procurement at CSOSA. The CO is the sole authority for approving changes to the purchase order terms and conditions, accepting non-conforming work, waiving requirements, and legally obligating government funds. Contractors must not comply with any direction unless issued in writing and signed by the CO.
• Electronic Invoicing and Payment Requirements:
  • All payment requests must be submitted electronically through the U.S. Department of Treasury's Invoice Processing Platform (IPP).
  • The "Bill to Agency" must be set to Interior Business Center – FMD.
  • Proper invoices must comply with the Prompt Payment Act and FAR 52.212-4.
  • Contractors must register and use the IPP website (https://www.ipp.gov).
  • Invoices must be submitted with a unique invoice number, no more than once a month, and identify the specific Contract Line Item Number (CLIN).
  • Required attachments for each CLIN include descriptions, quantities, prices, and delivery dates for supplies; and for services, labor categories, hours, rates, amounts billed, and daily job timecards for labor hour CLINs.
  • Payment is due on the 30th calendar day after a proper invoice is officially received.
  • Improper or invalid invoices will be disputed/rejected, requiring resubmission with a new invoice number.
  • Contractors can inquire about invoice status or payment 30 days after submission to Ms. Rolanda White at OFM (202-220-5464 or rolanda.white@csosa.gov).

This document is crucial for understanding how to communicate with the government regarding contract administration and, most importantly, how to submit invoices for payment. Bidders must be aware of the distinct roles of the CO and COR, the strict requirement for written authorization for changes, and the mandatory electronic invoicing process through IPP, including specific data and attachment requirements for each CLIN. Failure to comply with invoicing procedures can lead to payment delays or disputes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically "Staff Safety Training," issued by the Court Services and Offender Supervision Agency (CSOSA). The agency is seeking to procure training services to enhance the safety of its staff.

The training must cover topics including:

• Use of Force Continuum (UoFC)

• De-escalation techniques for potentially violent situations (OC Tactic-Techniques-Procedures)

• Self-defense tactics (evasion and escape)

• First aid, self-care, buddy aid, and critical incident reporting

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Period (12 months) plus one 12-month Option Period.

• Estimated Value: Not explicitly stated, but Factor 1 (Relevant Corporate Experience) requires projects valued at a minimum of $300,000.

• Technical Questions Due: Thursday, May 14, 2026, at 3:00 PM.

• Quotation Due Date: Tuesday, May 26, 2026, at 11:00 AM.

• Submission Method: Electronic via email (Adobe PDF files, max 10MB per email).

• Evaluation Criteria: Quotes will be evaluated on a best-value basis, with non-price factors (Relevant Corporate Experience and Qualifications of Key Personnel) being more important than Price.

• Intent to Submit: Vendors are requested to email their intent to submit a proposal by Friday, May 8, 2026.

• This solicitation is a TOTAL SMALL BUSINESS SET-ASIDE.

• NAICS Code: 611699 - Other Miscellaneous Schools and Instruction.

• Small Business Size Standard: $16.5M.

• Amendments, questions, and answers will be posted on www.sam.gov.

• Offerors must ensure their SAM.gov representations and certifications are up-to-date, particularly regarding the specified NAICS code.

• The Statement of Work (Attachment A-3) provides detailed requirements for the training content and personnel qualifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

To strengthen and sustain officer safety training for unarmed Community Supervision Officers (CSOs) within the Court Services and Offender Supervision Agency (CSOSA). The training aims to reinforce situational awareness, communication, de-escalation techniques, defensive tactics, and critical incident response skills.

• Design and deliver annual, scenario-based officer safety training (CSO OST) for approximately 260 CSOs.

• Provide a Train-the-Trainer (T4T) program to prepare 24 CSOSA staff to deliver, observe, and maintain the CSO OST curriculum.

• Training will cover situational awareness, de-escalation and communication, use-of-force decision-making, Oleoresin Capsicum (OC) spray, defensive tactics and escape, first aid/self-aid/buddy-aid, and critical incident response.

• T4T graduates will be prepared to assist in initial CSO OST deliveries.

• Training delivery will be within a structured consecutive workweek (Monday-Friday), unless otherwise approved.

• Anticipated annual delivery window is October 1 through September 30.

• Services will be held at CSOSA facilities within the DC area (locations TBD).

• CSOs must demonstrate competency under simulated operational conditions in areas such as situational awareness, de-escalation, use-of-force decision-making, OC spray, defensive tactics, first aid, and critical incident response.

• T4T participants must demonstrate mastery of the instructional model, facilitation competency, safety command presence, and coaching/feedback skills.

• Contractor must maintain instruction and evaluation consistency across all training iterations.

• Annual delivery window: October 1 through September 30.

• Location: CSOSA facilities within the DC area (TBD).

• Contractor must provide all labor, management, supervision, equipment (mats, protective gear, etc.), materials, and tools.

• Contractor must review CSOSA incident data and policy prior to finalizing instructional design.

• Training must incorporate stress exposure elements appropriate for unarmed personnel.

• Strict safety controls are required, including mandatory safety briefings, written safety protocols, defined stop procedures, appropriate PPE, sufficient instructor-to-participant ratios, a medical response plan, and incident reporting.

• No live weapons are permitted. All physical engagements must adhere to recognized law enforcement defensive tactics training safety practices.

• Key personnel include a Project Manager and a minimum of four trainers.

• CSOSA will provide workspace, IT, training facilities, audio-visual equipment, agency scenarios, policy materials, and basic training supplies.

Amendment / Modification

This amendment (A00001) provides answers to questions received during the RFQ's question and answer period. It also includes an updated Combined Synopsis/RFQ with changes highlighted in blue text, an updated Attachment A-3 SOW with changes in blue text, and adds a new Attachment A-4, Contract Administrative Data.

• The RFQ has been updated, with changes highlighted in blue text.

• Attachment A-3 SOW has been updated, with changes highlighted in blue text.

• Attachment A-4 (Contract Administrative Data) has been added.

• Specific sections of the RFQ that were changed include:

  • Section B.1.2.2 and B.1.2.3 regarding page limits for technical quotes and resumes.
  • Attachment A-1, paragraph 8, regarding the validity period of pricing quotations (changed from 60 to 90 days).
  • Synopsis Section B regarding email submission size limits (changed from 10MB to 10MB, with instructions to split emails if attachments exceed 10MB).
  • Attachment A-1, paragraph 7, regarding the submission of Solicitation Amendments (SF30).

• The deadline for proposal submission has not been extended by this amendment.

• Offerors must use the updated documents provided in this amendment.

• Pricing quotations must be valid for at least 90 calendar days.

• Email submissions must not exceed 10MB.

• Offerors must sign all SF30 amendments issued.

• Offerors are not required to provide an SF1449.

Form / Attachment / Pricing Sheet

This document is Attachment A-1, a Cover Letter, which must be provided with any submitted quote for Solicitation 9594CS26Q0006. It serves to collect essential information from the Quoter.

• Full name and address of the Quoter.
• Quoter's Point of Contact (Name, Phone number, Email address).
• Quoter's Tax Identification Number (TIN).
• Quoter's System for Award Management (SAM) Unique Entity Identification (UEI) Number.
• Commercial and Government Entity (CAGE) Code.
• Business Size for NAICS 611699, with instructions to ensure SAM registration is current.
• Requirement to include a signed copy of the SF1449 and any Solicitation Amendments (SF30).
• Confirmation that pricing is valid for 60 calendar days.
• A section for any assumptions, exceptions, or conditions, to be provided as a separate attachment.
• Signature and Printed Name of the individual authorized to bind the Quoter.

Bidders must complete and submit this Cover Letter as part of their quote. It ensures all necessary identifying information, certifications, and pricing validity are provided, and it requires the bidder to acknowledge any deviations from the solicitation requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for "Staff Safety Training." It is an OPEN-MARKET Firm Fixed Price (FFP) RFQ, prepared in accordance with FAR Part 12 and FAR Part 13. The procurement is a TOTAL SMALL BUSINESS SET-ASIDE.

The solicitation requires training services related to staff safety. Specific training topics include:

• Use of Force Continuum (UoFC)

• De-escalating Potentially Violent Situations (OC Tactic-Techniques-Procedures - TTP), covering Awareness, Connection, Problem Solving, Disengagement, Transition to OC, and Deploy OC.

• Self-Defense Tactics: Evade/Escape Threats or Violence, covering Disengagement to Break Physical Contact, Disengagement to Escape to Gain Safety (ETGS), and Disengagement to ETGS (Straight Blast).

• First Aid Self-Care/Buddy Aid/Critical Incident Reporting.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Period (12 months from award) and Option Period 1 (12 months from Base Period end).

• Estimated Value: Not explicitly stated, but Factor 1 evaluation criteria mentions projects valued at a minimum of $300,000.

• Submission Deadline: Tuesday, May 26, 2026, at 11:00 AM.

• Technical Questions Due Date: Thursday, May 14, 2026, at 03:00 PM.

• Submission Method: Electronic via email to Lawrence.Durden@csosa.gov and Elijah.Anderson@csosa.gov. Submissions must be in PDF format, with specific file organization and size limitations (total email size not exceeding 10MB).

• Evaluation Criteria: The award will be made to the responsible offeror whose quote conforms to the RFQ and is most advantageous to the Government, considering non-price factors (Factor 1 and Factor 2) as more important than price.

  • Factor 1: Relevant Corporate Experience (demonstrating experience with the listed training topics, with projects valued at a minimum of $300,000).
  • Factor 2: Qualifications of Proposed Key Personnel (4 key personnel required, with specific experience and citizenship/work permit requirements).
  • Price: Evaluated for completeness and reasonableness.

• Set-Aside: TOTAL SMALL BUSINESS SET-ASIDE.

• NAICS Code: 611699 - Self-defense (except martial arts) and all Other Miscellaneous Schools and Instruction.

• Small Business Size Standard: $16.5M.

• Offerors are requested to email Lawrence Durden and Elijah Anderson by Friday, May 20, 2026, at 3:00 PM EDT to provide notification of intent to submit a proposal.

• Quotations must be valid for at least 90 days from the RFQ closing date.

• Offerors will not be reimbursed for quote development costs.

• Attachments referenced include: Attachment A-1 (Cover Letter), Attachment A-2 (Price Quote Sheet), and Attachment A-3 (Statement of Work).

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines requirements for annual, scenario-based officer safety training for Community Supervision Officers (CSOs) within the Court Services and Offender Supervision Agency (CSOSA). The training aims to reinforce perishable tactical skills, decision-making under stress, and coordinated response in high-risk environments for unarmed community supervision personnel.

• The contractor will design and deliver training enabling CSOs to demonstrate competency in simulated operational conditions.

• Training will cover Situational Awareness, De-escalation and Communication, Use-of-Force Decision-Making, Oleoresin Capsicum (OC) Spray, Defensive Tactics and Escape, First Aid/Self-Aid/Buddy-Aid, and Critical Incident Response.

• A Train-the-Trainer (T4T) component is included to prepare CSOSA staff to deliver, observe, coach, and maintain fidelity of the CSO OST curriculum.

• Training will be delivered in structured consecutive workweeks, Monday-Friday, unless otherwise approved.

• The anticipated annual delivery window is September 1 through October 31.

• Services will be held at CSOSA facilities within the DC area (locations TBD).

• The contractor must define a minimum proficiency for T4T completion and provide documented feedback for participants not meeting the threshold.

• Deliverables include a Training Plan, Comprehensive Training Plan, Train-the-Trainer Proficiency Verification Summary, Draft and Final Training Materials, Training Materials (Electronic and Hardcopy), Attendance Documentation, Training Evaluation Deliverables, Certificates of Completion, Instructor/Facilitator Materials, and Post-Delivery Review Participation.

• Annual training delivery window: September 1 - October 31.

• Location: CSOSA facilities within the DC area (TBD).

• Contractor must provide all labor, management, supervision, equipment, materials, and tools.

• Contractor must use environmentally sound practices.

• Key Personnel required: Project Manager and a minimum of four (4) trainers.

• CSOSA will provide workspace, computers, IT network, training facility, standard AV equipment, agency scenarios, policy materials, attendance rosters, and evaluation forms.

• Mandatory safety briefings, written safety protocols, clearly defined stop procedures, appropriate PPE, documented medical response plan, and incident reporting procedures are required.

• No live weapons are permitted in the training environment.

Form / Attachment / Pricing Sheet

This document is Attachment J-1, a Pricing Schedule Worksheet, used for detailing costs associated with the opportunity. Bidders will use this worksheet to input their pricing for the services outlined.

• Base Period: Covers 12 months from the effective date of award.
  • Item 0001: Officer Safety Train-the-Trainer (2 Sessions)
  • Item 0002: Officer Safety Training for End Users (11 Sessions)
• Option Period 1: Covers 12 months from the effective date of the Base Period.
  • Item 1001: Officer Safety Train-the-Trainer Booster (2 Sessions)
  • Item 1002: Officer Safety Training for End Users (11 Sessions)
• Fields for Unit Price and Amount are provided for each item.
• Totals for the Base Period, Option Period 1, and the Total Task Order Amount are to be calculated.

This worksheet is critical for bidders to accurately price their proposals. It outlines the specific services and quantities for which pricing is required, broken down by base and option periods. Bidders must complete this schedule to submit a compliant and competitive offer.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Court Services and Offender Supervision Agency (CSOSA) requires the development and delivery of an annual Community Supervision Officer (CSO) Officer Safety Training (OST) to mitigate the risk of violence against officers. The training aims to equip CSOs with essential officer safety skills through practical, scenario-based instruction.

• Develop and deliver one (1) three-day CSO OST Train-the-Trainer (T4T) course for 24 staff.

• Develop and deliver seven (7) CSO OST courses for 280 staff in the Base Period.

• Provide all personnel, materials, and logistical support for high-quality instruction and scenario facilitation.

• Training will be held in the Washington D.C., Maryland, Virginia (DMV) area.

• The training program integrates theory with practical application, using a layered, scenario-driven learning approach.

• Key training modules include: PO Case Studies, Use of Force Continuum, Situational Awareness, De-escalating Potentially Violent Situations, OC Tactic-Techniques-Procedures (TTP), Self-Defense Tactics, Evade/Escape Threats, First Aid Self-Care/Buddy Aid, and Critical Incident Reporting.

• CSOSA will provide scenarios and relevant policies; the Contractor will use vendor subject matter expertise to refine and deliver the training.

• Training must align with CSOSA policy and current law enforcement best practices.

• Contractor must provide a training plan, training materials (electronic and hardcopy), attendance records, and evaluation forms.

• Certificates of completion will be distributed to participants.

• Training to be conducted in the Washington DC, Maryland, Virginia (DMV) area.

• Anticipated training schedule includes a Base Period (2026) and Option Year 1 (2027), with specific dates TBD.

• Instructors must have a minimum of five years of relevant experience (community corrections, law enforcement, public safety, military, or defensive tactics) and three years of training delivery experience.

• Instructors must be U.S. citizens or lawfully permitted to work in the U.S., at least 21 years of age, and fluent in English.

• Training sessions shall not exceed 40 participants.

• Contractor must adhere to all terms of the purchase order and participate in a post-award meeting.

• Government will provide training facilities and some equipment (AV, flip charts, copier access, basic supplies, host assistance, breakout room).