Stancil Voice Logging Recorder, Installation, and Training

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from NASA Shared Services Center solicits proposals for the purchase, installation, and training of a Stancil Voice Logging Recorder. The recorder is intended for integration with the Mission Next Generation Voice System upgrade for the Aviation Systems Division at NASA Ames Research Center.

• Product: Stancil SLR-Next Generation Voice Logging Recorder (Part #47050) with specific features including 50-channels (expandable to 356), dual 6TB hard drives, FIFO Remote Access, a GUI, UL/FCC/BABT/CSA authorization, activity/alarm logs, operation/maintenance manual, password-protected security, search capabilities (date, time, channel, etc.), non-proprietary hardware, and a dual power supply.

• Additional Components: Dual DVD drive, additional 6 TB HD for IP captures.

• Services: Installation and Training.

• Delivery: Very short lead time, specified as 20 DAYS ARO (After Receipt of Order).

• Warranty: One year on all parts and labor (return to factory).

• Operating System: Windows 2022 SERVER.

• Contract Type: Not explicitly stated, but implied to be a Firm Fixed Price contract (see page 24).

• Period of Performance: Delivery lead time is 20 days ARO.

• Estimated Value: Not stated.

• Delivery Location: FOB Destination, NASA Ames Research Center, N255 Logistics Warehouse, Moffett Field, CA 94035.

• Quote Due Date: March 12, 2026, by 12:00 PM CT.

• Submission Method: Email to SARA.A.JUSINO-TERRY@NASA.GOV.

• Quote Validity: 30 days unless otherwise stated.

• Technical Questions Due: March 10, 2026, by 12:00 PM CT via email to SARA.A.JUSINO-TERRY@NASA.GOV. Telephone questions will not be accepted.

• Evaluation Criteria: Award will be made to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable (LPTA). Offers not deemed technically acceptable will be removed from further consideration.

• Set-Aside: This procurement is set aside for small business.

• Requirements: Offerors must be an authorized Value Added Reseller (VAR) and provide an authorization letter.

• Registration: Offerors must be registered at www.sam.gov.

• Provisions: Includes provisions related to Telecommunications and Video Surveillance Services/Equipment.

• This is a "Brand Name" requirement.

• Numerous FAR and NFS clauses are incorporated by reference, covering topics such as representations and certifications, Buy American, Trade Agreements, Service Contract Labor Standards, and small business concerns.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a Stancil Voice Logging Recorder for integration with the Mission Next Generation Voice System upgrade at NASA Ames Research Center's Aviation Systems Division.

• Procurement of one (1) Stancil Voice Logging Recorder, 50-channel SIP, 2U Extreme Chassis (Part #47050).

• Key features include:

  • Dual 6TB hard drives.
  • FIFO Remote Access for recent conversations.
  • Graphic User Interface (GUI).
  • UL, FCC, BABT, CSA approved power and telco interface.
  • Activity and alarm logs.
  • Operation and maintenance manual.
  • Multi-level password protected security.
  • Searchable by date, time, channel, dialed digits, reference fields, and memos.
  • Non-proprietary hardware, standards-based.
  • Field expandable to 356 channels.
  • One-year warranty on parts and labor (return to factory).
  • Windows 2022 SERVER operating system.
  • Microsoft .NET Framework.
  • Dual power supply.
  • Additional 6TB HD for IP captures.

• Includes installation and training.

• Includes shipping.

• Delivery lead time: 20 DAYS ARO (After Receipt of Order).

• Place of Performance: NASA Ames Research Center, N255 Logistics Warehouse, Moffett Field, CA 94035.

• Delivery lead time is the primary performance metric.

• The recorder must be compatible with the Mission Next Generation Voice System.

• Warranty coverage for one year on all parts and labor, return to factory.