Station Washington sprinkler system repairs

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding the "30252PR260000013 BLDG 91 and BLDG 92 sprinkler system repairs" opportunity.

• Dry Valve Inspection Reports: Past inspection reports for dry valves are not available. Troubleshooting information was not provided.

• Missing Trim Kit: A missing trim kit for a Viking dry valve has been returned and will be available for the contractor. The SOW requires trim kits to be replaced.

• Bid Date/Time: The bid date and time remain unchanged.

• Construction Cost Estimate: Cost estimates or ranges for the project are not provided for Firm-Fixed-Price (FFP) solicitations.

• Planholders List: A list of planholders or bidders is not provided. This information is only released after contract award.

• Pre-Bid Attendance List: The non-mandatory pre-bid attendance list from April 9 is not provided.

• Addenda: No addenda have been published for this solicitation.

• The bid date and time are confirmed as unchanged.

• Clarification on the availability of a missing trim kit and the requirement for replacement is provided.

• Information regarding the non-provision of cost estimates and planholder lists is confirmed.

Statement of Work (SOW)

To replace defective dry sprinkler system valves at U.S. Coast Guard Station Washington, Buildings 91 and 92.

• Remove and replace dry sprinkler system valves in Buildings 91 and 92.

• Replace the trim kits for both systems.

• Test and reset both dry sprinkler systems, including draining residual water.

• Clear all trouble alarms associated with the sprinkler system from the fire detection system.

• Work to commence no later than seven (7) days after notice to proceed.

• Entire work to be completed within twenty-one (21) working days after contract award.

• All bidders are strongly encouraged to visit the site to field verify quantities.

• Contact MKC James Tooker at 202-591-5944 to plan a site visit.

• Contractor must provide all labor, materials, equipment, and supervision.

• Workmanship must adhere to best standard practices and be performed by experienced personnel.

• Contractor is responsible for obtaining all necessary appointments, licenses, and permits.

• Contractor must comply with all applicable federal, state, and local laws.

• Site must be left clean and neat daily.

• Contractor must notify the Contracting Officer's QAE Representative of intended start date.

• No oral statements modify the contract terms.

• Contractor must provide a detailed list of employees (full name, DOB, POB, address, last four SSN) five (5) days prior to commencing work for security access.

• Contractor vehicles must be clearly marked and roadworthy.

• Contractor must abide by all federal safety regulations (OSHA 29 CFR 1910 & 1926).

• Written notification is required for activities potentially causing fire/explosion, or affecting fire suppression systems or alarm systems.

• Confined space entry, hot work, and dig chits require specific permits and procedures.

• Lock Out/Tag Out procedures require coordination with facilities and a station-authorized representative.

• All employees have the right to a safe workplace; unsafe work can be stopped.

• Contractor must abide by all federal environmental regulations (EPA 40 CFR).

• Contractor written environmental management and pollution prevention programs require review.

• Written notification is required for activities potentially causing permit violations.

• Safety Data Sheets, permits, and notices of intent for affected areas must be provided.

• Contractor is responsible for the disposal of hazardous materials according to federal, state, and local guidelines.

• Designated Contracting Officer's QA Evaluator (QAE) Representative and Point of Contact: MKC James Tooker (202-591-5944).

• Environmental Protection Specialist: Chris Ollice (757.483.8593 or C 757.373.2558).

Solicitation / RFP / RFQ

This Request for Quote (RFQ) seeks proposals for the replacement of defective dry sprinkler system valves at U.S. Coast Guard Station Washington, Buildings 91 and 92, located on JBAB, Washington D.C. The North American Industry Classification System (NAICS) code is 332919.

• Replacement of defective dry sprinkler system valves.

• The contract will be a Firm-Fixed Price (FFP) Purchase Order.

• Contract Type: Firm-Fixed Price (FFP) Purchase Order.

• Period of Performance: Not explicitly stated, but site visits are scheduled from April 9th to April 17th, 2026, and quotes are due April 24th, 2026.

• Estimated Value: Not stated.

• Site Visits: Strongly encouraged. Bidders must arrange site visits with MKC James Tooker (james.g.tooker@uscg.mil or 202-591-5944) between April 9th and April 17th, 2026, 0800-1400.

• Questions Deadline: Tuesday, April 21st, 2026, 12:00 PM EDT. Submit questions via email to SK2 Isiah Mack (Isiah.R.Mack@uscg.mil) and CWO-2 Daniel Negron (Daniel.J.Negron@uscg.mil).

• Quote Submission Deadline: Friday, April 24th, 2026, 12:00 PM EDT. Quotes must be submitted via email.

• Quote Submission Format: Two volumes: Technical Capability Volume (max 5 pages) and Price Volume (using provided Excel spreadsheet).

• Evaluation Criteria: Lowest Price, Technically Acceptable (LPTA). Technical capability will be evaluated first, followed by price. A technically "Acceptable" rating is required for consideration.

• This solicitation includes provisions for Small Business Set-Aside (52.219-6) and Utilization of Small Business Concerns (52.219-8).

• This RFQ is for informational purposes and does not commit the Government to award a contract.

• Offerors are responsible for all costs associated with preparing and submitting a quote.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet intended for bidders to provide their cost proposals. It outlines the structure for item descriptions, quantities, units of issue, unit costs, discounts, discounted unit prices, and fixed prices per line item.

• Item Description: Field for describing the product or service.
• Quantity: Field for the number of units.
• Unit of Issue: Field for the unit of measure (e.g., each, lot, hour).
• Unit Cost: Field for the cost per unit.
• Discount: Field for any applicable discounts.
• Discounted Unit Price: Calculated price after discount.
• Fixed Price Per Line Item: Total price for the line item.
• TOTAL EVALUATED PRICE: A field to sum up the total evaluated price.

Bidders must use this spreadsheet to detail their pricing for the opportunity. The "TOTAL EVALUATED PRICE" will likely be a key component in the overall evaluation of proposals. All fields related to cost should be completed accurately as per the instructions within the opportunity or solicitation.