Steris VHP Certification

Sources Sought Notice

This notice is issued by the U.S. Government to gather information on potential vendors capable of providing Certification, Maintenance, and Repair services for Steris Vaporized Hydrogen Peroxide (VHP) 1000-ARD Type equipment. The Mission Installation Contracting Command (MICC) at Dugway Proving Ground (DPG) is seeking vendors to support a competitive procurement. This notice is not a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP), and does not commit the government to any contract.

• Bi-annual preventative maintenance: Cleaning, calibration, and inspection of all VHP units per OEM checklist.

• Annual certification: Validation of each VHP unit's operational efficacy and safety.

• Emergency repairs: Unscheduled, on-call repair services as needed.

• Services to be performed by experienced, OEM-certified field technicians.

• Access to 24/7 priority technical support from the OEM.

• Contractor must furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other necessary items.

• Anticipated NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance.

• Size Standard: $34M.

• A draft Performance Work Statement (PWS)/Performance Requirement Summary (PRS) is referenced for detailed deliverables.

• Interested parties are requested to submit a capabilities statement (not to exceed 5 pages).

• The capabilities statement should include:

  • Firm's name, POC, UEI, CAGE code, business size and status (including certifications), and NAICS code.
  • Technical capabilities and recommendations for improving specifications.
  • Interest in competing as a prime contractor, and any subcontracting/teaming plans.
  • Detailed experience on similar requirements (size, scope, complexity, timeframe, certifications).
  • Information on commercial availability, pricing, delivery schedules, terms, and warranties.
  • Recommendations for structuring contract requirements to facilitate competition.
  • Identification of any factors unnecessarily restricting competition.

• Deadline for responses: March 11, 2026, by 10:00 AM Mountain Daylight Time (MDT).

• Submission method: Email to laurel.j.brown7.civ@army.mil with the subject line: “Steris VHP-1000-ARD Type Annual Certification, Maintenance, and Repair Services”.

• Encourages all small businesses in all socioeconomic categories (8(a), Small Disadvantage Business, HUBZone, SDVOSB, WOSB, etc.) to identify their capabilities.

• Telephone inquiries will not be accepted.

• Receipt of submissions will not be acknowledged.

• No feedback will be provided to companies regarding their submissions.

• Potential offerors are responsible for monitoring sam.gov for any future competitive solicitations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing non-personal services for the annual certification, maintenance, inspection, and repair of Steris VHP-1000-ARD type vaporized hydrogen peroxide (VHP) machines at Dugway Proving Ground.

• Services: Annual certification, bi-annual cleaning and calibrations, and emergency repair of VHP units.

• Deliverables: Detailed Field Service Report, NIST Traceable Calibration Report, Certification Sticker, Performance of Maintenance Report, and Assessment Report/Quote for unscheduled maintenance.

• Preventive Maintenance: Must be conducted in accordance with the Original Equipment Manufacturer's (OEM) current Preventative Maintenance Checklist.

• Annual Certification: Validates unit's operational efficacy, safety mechanisms, and compliance with manufacturer requirements.

• Emergency Services: Unscheduled call-out repairs outside of manufacturer's recommended preventative maintenance.

• Quality Assurance: Performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

• Acceptable Quality Levels (AQL): Generally 100% Compliant for most tasks.

• Performance Threshold: 100% Compliance for key objectives.

• Incentive: Contractor compliance rate will be used as objective evidence of contract compliance and documented in the CPAR system; contractor shall re-perform the service if non-compliant.

• Place of Performance: Chemical Biological Testing Division (CBTD), Building 2029, Dugway Proving Ground, a geographically remote U.S. Army installation.

• Operating Hours: Contractor support hours are generally Monday-Thursday, 0700-1730, excluding U.S. holidays and Government facility closures.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP, submitted within 10 days of award.

• Security: Contractor personnel do not require a security clearance, but must comply with installation access requirements and background checks. Information Assurance requirements (NIST SP 800-171) must be met for data transmission.

• Key Personnel: A Program/Contract Manager and Alternate are required.

• Reporting: Timely reporting of issues and deliverables as specified in Technical Exhibit B.

• Non-personal Service: Contractor personnel are not subject to Government supervision or control.

• Government Furnished Property/Services: Includes emergency medical/rescue, installation fire services, and utilities. Contractor is responsible for all other necessary items, including vehicles and equipment.