Stevedoring and Related Terminal Services, Port of Philadelphia

Synopsis of Award

• Awardee: Delaware River Stevedores, Inc.

• Contract Type: Indefinite Delivery, Indefinite Quantity, fixed-priced contract

• Award Amount: $35,360,556.62

• Solicitation Number: HTC71125RE126

• Contract Number: HTC711-26-D-E121

• Services: Stevedoring and Related Terminal Services

• Location: Port of Philadelphia

• Start Date: May 1, 2026

• End Date: April 30, 2031

• Expected Completion Date: April 30, 2031

• U.S. Transportation Command, Directorate of Acquisition

• Scott AFB, IL

• This was a competitive acquisition.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Stevedoring and Related Terminal Services (S&RTS) at the Port of Philadelphia, specifically at the Packer Avenue Marine Terminal and Tioga Marine Terminal. The primary goal is to provide comprehensive services for the import and export of Defense Transportation System (DTS) sponsored and non-sponsored cargo.

The contractor will be responsible for a full spectrum of stevedoring and longshoring services. This includes managing vessel, truck, and rail loading/discharging, port reception and disposition, cargo management (staging, preparation, onward movement), intra-port transfers, vessel preparation, documentation (tallying, checking), and warehousing of materials. Services are required 24/7/365 and will cover various cargo types, including containers, vehicles (up to 150,000 lbs), breakbulk, aircraft, and hazardous materials.

Performance will be measured against objectives detailed in the Contract Performance Requirements Summary (PRS). Key areas include security, safety, timely operations (vessel, truck, rail), environmental spill prevention, and cargo integrity (free from damage, loss, or pilferage). Specific productivity metrics for different vessel types are provided.

Services are to be performed at the Packer Avenue Marine Terminal and Tioga Marine Terminal in Philadelphia, Pennsylvania. The contract duration is not specified in this document, but it covers ongoing operations.

• Security: Personnel screening, adherence to military base access procedures, and compliance with Operations Security (OPSEC) directives are mandatory. TWIC credentials are required for port access.
• Safety: A comprehensive safety program, including a dedicated Safety Program Manager, adherence to OSHA and DoD standards, and provision of Personal Protective Equipment (PPE), is required. The government reserves the right to call a "safety stop" for unsafe practices.
• Contract Administration: Requirements include obtaining necessary port licenses and permits, submitting union agreements and port tariffs, providing contract managers, and adhering to strict ordering, cancellation, and invoicing procedures.
• Environmental: An Emergency Response Plan (ERP) and Spill Contingency and Response Plan (SCRP) are required, covering hazardous material handling and spill mitigation.
• Personnel: Contractors must provide qualified personnel, including a Safety Program Manager, Environmental Compliance Officer, and HAZMAT-certified personnel. Drivers must meet specific licensing and familiarization requirements.
• Equipment: Contractor must provide all necessary Contractor Furnished Equipment (CFE) and Material Handling Equipment (MHE), including specialized equipment for heavy lifts and hazardous materials.

This PWS details extensive requirements for operations, administration, safety, security, and reporting. Bidders should pay close attention to the detailed sections on cargo handling, vessel operations, terminal services, and specific port requirements for Philadelphia.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - RFP Information and General Compliance.xlsx," serves as a worksheet for bidders to provide essential company information and confirm compliance with various requirements for Request for Proposal (RFP) HTC71125RE126, concerning Stevedoring & Related Terminal Services (S&RTS) in Philadelphia. The period of performance is March 15, 2026, to March 14, 2031.

Company Information: Bidders must provide details such as Company Name, Address, Telephone Number, Email Address, Business Size (NAICS 488320), CAGE Code, SAM Number, Tax Identification Number, IBAN/SWIFT Code, Remittance Address (if different and registered in SAM), Primary Point of Contact (POC) with title and contact information, and Alternate POC with title and contact information.

Proposal Details: Bidders need to indicate if they offer a Prompt Payment Discount, the Date/Time of Submission, and the Proposal Validity Date (minimum 180 calendar days).

Contract Documentation Compliance: This section requires bidders to confirm completion and submission of various forms and representations, including:

• Active registration in SAM with NAICS 488320.
• FAR 52.204-24, FAR 52.209-7, FAR 52.212-3 (Commercial Products/Services), and FAR 52.229-11 (Tax on Foreign Procurements).
• DFARS 252.204-7017 (Prohibition on Covered Defense Telecommunications Equipment/Services).

Technical Proposal: Confirmation of submission for Attachment 5 (Technical Worksheet) and Attachment 3 (Mission Essential Plan), adhering to page limits (15 pages for Technical Worksheet, 5 pages for Mission Essential Plan).

Price Proposal: Confirmation of submission for Attachment 2 (Schedule of Rates - SOR), ensuring unit prices are free of formulas, limited to two decimal places, and completed for all quantities.

Acknowledgments: Completion of specific blocks on SF 1449 (Blocks 12, 17a, 30a-c, 17b if applicable) and SF 30 (Blocks 8, 15a-b on each SF 30), including signing and dating the SF 1449 to acknowledge acceptance of contract terms.

This attachment is critical for bidders to ensure their proposal package is complete and compliant. It acts as a checklist for all required company information, representations, certifications, and submitted documents (Technical Worksheet, Mission Essential Plan, Schedule of Rates, SF 1449, SF 30). Failure to complete these sections accurately may result in a non-compliant proposal.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Pennsylvania, specifically for the area of Pennsylvania Counties of Delaware and Philadelphia. It provides the minimum wage rates and fringe benefits required for various occupations under contracts subject to the Service Contract Act.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 (effective on or after January 30, 2022) and Executive Order 13658 (awarded between January 1, 2015, and January 29, 2022).
• Minimum Wage Rates: Lists specific minimum hourly wage rates for numerous occupations, categorized by occupational groups (e.g., Administrative Support and Clerical Occupations, Automotive Service Occupations, Health Occupations).
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are provided ($5.36/hour or $4.93/hour under EO 13706).
• Vacation and Holidays: Outlines paid vacation (2-4 weeks based on years of service) and a minimum of eleven paid holidays per year.
• Special Provisions: Includes notes on hazardous pay differentials (8% and 4%), uniform allowances, and the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages meet or exceed these requirements.

Solicitation / RFP / RFQ

This solicitation (HTC71125RE126) is for Stevedoring and Related Terminal Services (S&RTS) in Philadelphia. The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) type.

• Provide Stevedoring and Related Terminal Services (S&RTS) as detailed in Attachment 1, Performance Work Statement (PWS).

• Billing will be in accordance with Attachment 2, Schedule of Rates (SOR).

• Ordering Period: 15 March 2026 - 14 March 2031 (5 years).

• Option to Extend Services: A six-month extension is available (15 March 2031 - 14 September 2031).

• Minimum Order Value: $2,500.00 for the first 12 months of contract performance.

• Maximum Contract Value: The established maximum contract value will be based on the total contract award amount plus a 25% increase.

• Contract Type: Firm Fixed Price for CLIN 0001 and Option Line Item 1001. Minimum Guarantee (CLIN 0002) is also Firm Fixed Price.

• Proposal Due Date: 22 September 2025, 12:00 PM Central Time (CT).

• Submission Method: Via email to the POCs listed in the solicitation.

• Proposal Format: Times New Roman, 12-point font, 8.5" x 11" single-sided pages. Price proposal in Microsoft Excel (.xlsx format).

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA) source selection process.

• Evaluation Factors:

  1. Technical Proposal (Attachment 3 and Attachment 5) - Acceptable / Unacceptable.
  2. Price Proposal / Schedule of Rates (Attachment 2) - Fair and Reasonable / Not Fair and Reasonable.

• Discussions: The Government intends to award without discussions but reserves the right to enter into discussions if necessary.

• NAICS Code: 488320 (Marine Cargo Handling).

• Size Standard: USD 47,000,000.00.

• Set Aside: This acquisition is set aside for Small Business.

• The solicitation incorporates numerous FAR and DFARS clauses by reference. Offerors must review these carefully.

• Key attachments include: Performance Work Statement (Attachment 1), Schedule of Rates (Attachment 2), Contractor Plan for Continuation of Essential Contractor Services (Attachment 3), RFP Information and General Compliance Worksheet (Attachment 4), Technical Worksheet (Attachment 5), and Wage Determination (Attachment 6).

Forms / Attachments / Pricing Sheets

This document, "Attachment 2 - Schedule of Rates.xlsx", provides detailed pricing information for stevedoring and related terminal services at the Philadelphia port location. It outlines various line items for commodity handling, labor, equipment, and facilities, along with their associated estimated quantities and unit prices.

• Period of Performance: March 15, 2026, through September 14, 2031 (including a 6-month extension).
• Location: Philadelphia.
• Commodity Handling: Details rates for loading and discharging various commodities, including aircraft, breakbulk cargo, ISO containers (less than TEU and standard 20'-40'), and vehicles/trailers across different weight classes (medium, light, heavy). Methods include LO/LO, RO/RO, and TO/TO.
• Lashing/Unlashing: Rates for securing and unsecuring cargo.
• Rail and Truck Operations: Rates for loading and discharging cargo to/from railcars and trucks.
• Reception and Disposition: Rates for handling cargo reception and disposition.
• Labor: Breakdown of rates for extra labor (straight time, overtime, shift differentials) across various labor categories (general, skilled, foremen, clerks).
• Detention and Guaranteed Time: Rates for detention and guaranteed minimum work hours.
• Equipment Rental: Rates for various equipment, including forklifts, yard tractors, chassis, cranes, and generators.
• Port Facilities: Rates for temporary office space, tables, chairs, internet, copiers, latrines, refuse containers, warehouse space, hard stand lots, and rental shipping containers.
• Miscellaneous: Out-of-pocket expenses.
• Total Estimated Value: The total estimated value for Philadelphia for the 5-year period plus extension is $231,000.00, with a 25% cost estimate ceiling of $57,750.00, bringing the total cost estimate ceiling to $288,750.00.

This attachment is crucial for potential bidders to understand the cost structure and pricing expectations for services at the Philadelphia port. Bidders must use this schedule to formulate their pricing proposals, ensuring all line items and quantities are addressed as per the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Mission Essential Plan," requires offerors to submit a plan detailing how they will continue performing essential contractor services during a crisis, in compliance with DFARS 252.237-7024. This plan is crucial for ensuring continuity of operations.

• Compliance: Must address DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.
• Content: Describe how essential contractor services (detailed in Attachment 1, PWS Section 4.26) will be maintained during a crisis.
• Specificity: Plans must be specific to the port(s) for this requirement.
• Page Limit: The written response is limited to 5 pages, including appendices, annexes, figures, and tables.
• Failure to Comply: Incomplete submission may result in ineligibility for award.
• Evaluation: Plans will be rated as ACCEPTABLE (meets minimum requirements) or UNACCEPTABLE (does not meet minimum requirements). An unacceptable rating in any area results in an overall unacceptable subfactor rating.
• Required Plan Components:
  • Provisions for acquiring essential personnel and resources for up to 30 days or until normal operations resume.
  • Challenges of maintaining services during extended events (e.g., pandemics).
  • Time lapse between acquisition initiation and personnel/resource availability.
  • Components, processes, and requirements for identifying, training, and preparing personnel for relocation or remote work.
  • Alert and notification procedures for mobilizing essential personnel.
  • Approach for communicating crisis roles and responsibilities to employees.

Offerors must submit this plan as part of their proposal. The plan's soundness and its clear addressal of the DFARS requirements and the specific questions outlined will be evaluated. Failure to submit a complete and compliant plan can lead to disqualification. The 5-page limit and specific content requirements are critical for proposal preparation.

Form / Attachment / Pricing Sheet

This document, "Attachment 5: Technical Worksheet," is a required form for Offerors responding to Request for Proposal HTC71125RE126. It requires Offerors to provide detailed, substantive responses demonstrating how they will meet the requirements outlined in Attachment 1, Performance Work Statement (PWS).

• Basis for Response: All responses must be based on the PWS (Attachment 1).
• Substantive Responses: Offerors must provide clear rationale, not just restate requirements.
• Page Limit: Technical responses are limited to 15 pages (exclusions apply).
• Foreign Language Documents: Certified English translations are required.
• Required Sections:
  1. Labor: Describe ability to provide qualified labor for port support, flexibility, multiple sites, and 24/7 operations.
  2. Equipment: Describe ability to secure, provide, and maintain Material Handling Equipment (MHE), cargo gear, ramps (up to 70 Ton), and heavy tow equipment (up to 150,000 Lbs).
  3. Certifications/Port Access:
     • HAZMAT: Proof of current certification or self-certified letter for two personnel.
     • Port Access: Proof of valid business license or work permit for all named ports.

Completing this worksheet in its entirety and attaching requested documents is mandatory for an Offeror to be considered eligible for award. Responses will be evaluated for acceptability against the minimum requirements of the solicitation. An "unacceptable" rating on any question will result in an overall "unacceptable" Technical Worksheet rating.