Stevedoring Services NAVSUP Fleet Logistics Center Sigonella site Rota, Spain.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation N6817126QT009 for NAVSTA Rota, Spain Stevedoring Services.

• Foreign Vendor Eligibility: Foreign (UK-registered) companies can participate as prime contractors with a local Spanish supplier. However, they must register in the US System for Award Management (SAM), and the local supplier must be legally established and compliant with Spanish corporate, tax, and labor laws.
• Incumbent Contract: The current contract for these services is N6817125A6000.
• BPA Call Value: The $350,000 maximum cumulative value for BPA calls is for the complete 3-year duration of the contract, not per year. BPA calls are based on monthly work estimation (approximately 220 pallets per month) as per the Statement of Work.

This Q&A document clarifies eligibility requirements and contract value details, which may influence bidder decisions and proposal preparation.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial services, specifically Stevedore services for NAVSUP Fleet Logistics Center Sigonella at NAVAL STATION (NAVSTA) Rota, Spain. It serves as the only solicitation, and quotes are requested directly. The government is seeking to establish a Master Blanket Purchase Agreement (BPA) to standardize terms and prices for these services.

• Stevedore services for loading/offloading provisions on and off ships.

• Services to be performed at NAVAL STATION (NAVSTA) Rota, Spain.

• Performance will be in accordance with the attached Performance Work Statement (PWS).

• Anticipated volume: approximately 220 pallets per month, spread over 6-7 evolutions.

• Minimum BPA call amount: 10 pallets.

• Master BPA Period of Performance: Three (3) years.

• Maximum cumulative value of BPA Calls: Not to exceed $350,000.

• The government is only obligated to the extent of authorized BPA Calls.

• Quotes Due Date: April 21, 2026, at 11:00 AM Local Rota Time, Spain.

• Submission Method: Via email to the point of contact.

• Evaluation Criteria: Best value to the Government based on price, technical compliance, and past performance. Generally, the lowest priced quote meeting requirements will be selected, unless a higher-priced quote offers superior non-price qualities.

• Quote Acceptance Period: 60 calendar days from the quote due date.

• NAICS Code: 488320 (Other Support Activities for Transportation).

• Small Business Size Standard: $47M.

• Small business requirements apply in the U.S. or its outlying areas. FAR Part 19 requirements are not mandatory for work in Spain. Foreign companies are not classified as small businesses by the SBA.

• The solicitation number is RFQ-N6817126QT009.

• Quotes from Spanish companies shall exclude IVA/VAT.

• Quoters must submit a Capability Statement (max 2 pages) outlining experience with similar contracts, stevedoring services, compliance with Spanish laws, and ability to obtain access to NAVSTA Rota.

• Contact Information: Ivan Moyano, Purchasing Agent (ivan.moyano.ln@us.navy.mil) and Keishla Valenzuela, Contracting Officer (keishla.a.valenzuela.civ@us.navy.mil).

Form / Attachment / Pricing Sheet

This document contains mandatory representations and certifications required from corporate offerors. It ensures compliance with federal regulations regarding tax liabilities and felony convictions, as well as telecommunications equipment restrictions.

• Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction (FEB 2026):
  • Requires offerors to represent whether they have unpaid Federal tax liabilities (after remedies are exhausted and not being paid) or a felony conviction under Federal law within the preceding 24 months.
  • The Government will not contract with corporations meeting these criteria unless specific exceptions are met.
• COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (DEC 2019):
  • Requires offerors to represent whether they provide "covered defense telecommunications equipment or services" as part of their offered products or services.
  • Offerors must check the System for Award Management (SAM) for excluded parties.

Bidders must carefully review and accurately complete these representations and certifications. Failure to comply or providing false information may result in disqualification or impact the award of a contract. These sections directly address eligibility and compliance requirements for potential awardees.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide services in support of Maritime Material Handling Load and Stow Services for provisions and supplies onboard U.S. Navy vessels and transient units located in Rota, Spain.

• Coordinate and liaise on-load projects, including scheduling, loading, and stowage of provisions.

• Load and stow subsistence and supplies from the pier staging area to designated locations onboard ships using various methods (daisy chain, dolly, cart, conveyor).

• Provide limited stock rotation and provisions relocation within ship storerooms.

• Ensure safety equipment is provided and maintained.

• Provide an end-of-day report detailing pallets processed, ships serviced, cancellations, and rescheduled deliveries.

• All subsistence items shall be stored, safeguarded, and accounted for in accordance with NAVSUP P-486, NAVSUP P-421, and NAVMED P-5010.

• Reports must be documented and available daily with accuracy.

• Liaison provided reports must be accurate and meet schedules for load out operations.

• Contractor management must be available during all operations.

• Material stowed correctly as specified by the Customer Service Representative (CSR) or Bulk Storeroom Custodian.

• Material loaded and stowed within scheduled timeframes.

• No damage occurred during load and stowage procedures.

• Place of Performance: On the pier at Naval Station (NAVSTA) Rota, Spain, and onboard U.S. Navy ships berthed at NAVSTA Rota, Spain.

• Work Hours: 0800 to 1600, seven (7) days per week, including U.S. and Spanish Federal/National holidays.

• Contractor personnel must be English-speaking.

• Contractor must abide by CTF 65/DESRON 60 cleanliness, safety, and health standards, consistent with OPNAVINST 5100 series and Navy Occupational Safety and Health (NAVOSH) Program.

• Contractor personnel may be subject to hot and inclement weather and must be able to lift and carry items up to 60 lbs.

• Security requirement is unclassified.

• Contractor is not expected to furnish any equipment other than personal protective equipment.

• Deliverables: Monthly Status Report due by the 10th working day of the following month.

• Management/Quality Control Plan (QCP) required within five working days of contract start date.

Form / Attachment / Pricing Sheet

This document outlines the terms and conditions for a Blanket Purchase Agreement (BPA) for Husbanding Services – Other Port Services in Rota, Spain. It establishes pricing, payment terms, and procedures for placing orders under the BPA.

• Description of Agreement: Services include loading and stowing subsistence and supplies onboard U.S. Navy vessels.
• Master BPA Limitation: €325,605.00 for a one-year ordering period. This is equivalent to approximately $350,000.00 USD based on the FY26 exchange rate.
• Purchase Limitation: Individual purchases are made via BPA Calls. Minimum call amount is 10 pallets. Oral calls will be formalized in writing.
• Authorized Purchasers: NAVSUP FLCSI Contracting Officers.
• Invoices: To be submitted via email upon completion of a BPA Call, itemizing fixed unit prices, quantities, and extended prices.
• Pricing: Not-To-Exceed prices are listed per Cubic Meter Pallet (€XXX). Rates are subject to annual review.
• IVA/VAT: Prices are exempt from Spanish taxes for purchases exceeding €600.00. For calls under €600.00, VAT may be included.
• Multiple BPA Holders: Procedures for placing calls depend on the estimated value, with rotation for micro-purchases and competition for larger amounts.
• Contractor Performance: Monitored via a closeout verification process after each BPA Call.

This document is crucial for potential bidders as it defines the scope of services, the financial limitations of the BPA, pricing structure, invoicing procedures, and how future BPA calls will be managed. It provides essential information for understanding the operational and financial framework of this agreement.