Stokes Electric Items

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the "Company" (UT-Battelle, LLC) and the "Seller" for such procurements.

• Definitions: Defines key terms like "Government," "Company," "Seller," "Agreement," and "Product."
• Order of Precedence: Specifies how to resolve inconsistencies within the agreement documents.
• Entire Agreement: States that these terms and the face of the Purchase Order constitute the full agreement, requiring written acceptance for any changes.
• Warranties: Covers warranties for goods (free from defects, conforming to requirements) and services (highest professional standard, free from defects).
• Shipping Terms: Requires deliveries to DOE sites to be made by U.S. citizens.
• Electrical Equipment: Mandates listing by a nationally recognized testing laboratory (NRTL) or field evaluation.
• Payment: Directs suppliers to use the Ariba Network for payment inquiries.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination by the Company for convenience or default.
• Excusable Delay: Defines conditions under which Seller may be excused for delays.
• Changes: States that only the Procurement Officer can authorize changes, and claims for equitable adjustment must be made within 30 days.
• Insurance and Indemnity: Requires Seller to maintain specific insurance coverage and indemnify the Company.
• Information Technology: Mandates compliance with IT security policies and requirements.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and data destruction.

This document is crucial for any vendor receiving a Purchase Order for commercial products or services under the SAT from UT-Battelle, LLC. It details the mandatory terms and conditions that will govern the contract, including warranties, delivery requirements, payment procedures, compliance obligations, and data protection. Bidders must review these terms to understand their contractual obligations and ensure they can comply before accepting a Purchase Order.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Prime-Flowdown-Clauses-BSD-CS-2258-01.13.2026.pdf," outlines additional terms and conditions that UT-Battelle, LLC, as the prime contractor, will flow down to its subcontractors and purchase orders. It incorporates by reference mandatory U.S. Government regulatory and customer obligations required by Oak Ridge National Laboratory's contract with the Department of Energy (DOE).

The document lists numerous Federal Acquisition Regulation (FAR) and DOE Acquisition Regulation (DEAR) clauses, along with specific DOE directives. These clauses are applicable to various types of subcontracts and purchase orders, often based on contract value thresholds or specific procurement types (e.g., construction, information technology, research and development).

Key areas covered by these flow-down clauses include:

• Restrictions on subcontractor sales to the government
• Anti-kickback procedures
• Contractor code of business ethics and conduct
• Prohibition on contracting for certain telecommunications and video surveillance services
• Protection of government's interest when subcontracting with debarred or suspended contractors
• Small business subcontracting plans
• Equal opportunity requirements
• Energy efficiency
• Buy American Act
• Combating trafficking in persons
• Rights to protected data and intellectual property
• Construction wage rate requirements
• Employment eligibility verification
• Reporting nonconforming items
• Security and access requirements
• Foreign travel and engagements

Potential subcontractors and vendors should carefully review this document to understand the mandatory terms and conditions that will be applied to their subcontracts or purchase orders under this prime contract. Compliance with these clauses is essential for successful contract performance and may impact proposal preparation, pricing, and operational procedures.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Bill of Materials - PR478866.xlsx.pdf", appears to be a Bill of Materials (BOM) or a pricing sheet related to the opportunity. It lists specific items, their manufacturers, part numbers, and quantities required.

• Line Item Item Description: Details the specific items needed, such as "Clamp Guy or domestic equivalent", "MTL Insulator or domestic equivalent", "Pole Line Hardware or domestic equivalent", and "Pole Wrench or domestic equivalent".
• Manufacturer: Lists the manufacturers for each item, including MacLean Power Systems, Hendrix Molded Products, and Hubbell Power Systems.
• Part Number: Provides the specific part numbers for the items.
• Quantity: Specifies the number of units required for each item (e.g., 100, 104, 1).
• Unit Price, Total Price, Lead Time, Country of Origin: These columns are present but appear to be blank, suggesting they are to be filled in by the bidder.

This document is crucial for bidders as it outlines the specific materials and quantities that are part of the overall requirement. Bidders will likely need to use this information to:

• Identify sources for the specified parts.
• Calculate their pricing for these components.
• Potentially fill in the blank fields for unit price, total price, lead time, and country of origin as part of their proposal submission.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their response to a solicitation. It requires the offeror to make specific representations and certifications regarding their business status, compliance with federal regulations, and other relevant factors.

• Type of Organization: Offeror must specify their organizational type.
• Export Control: Representations regarding whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items, including details on manufacturers and commodity categories if applicable.
• Buy American: Certification regarding the origin of end products and components.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment: Representation concerning the use of specific equipment and services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure of any such conflicts.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions.
• Employee Concerns Program and Differing Professional Opinion Process: Notification requirements for employees.
• Business Size Certification: Offeror must certify their status as a small business, veteran-owned, service-disabled veteran-owned, 8(a), small disadvantaged, women-owned, or HUBZone small business, and provide NAICS code and size standard.

Completing and submitting this form accurately is a mandatory requirement for offerors. The certifications made within this document can impact eligibility for certain contract types, set-asides, and overall evaluation of the offer. Failure to provide accurate information or complete the form may result in disqualification or adverse actions.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) from Oak Ridge National Laboratory (ORNL) seeking a Firm Fixed Price quote for specific Stokes Electric Items. The award will be made based on the lowest priced, technically acceptable proposal.

• The primary items to be quoted are domestic equivalents of: MPS J931 Clamp Guy, Hendrix HPI-35VTM-02 MTL Insulator, HPS C2060266P Pole Line Hardware, and HPS C3050021 Pole Wrench.

• Offerors must provide a firm fixed price quote with their proposed delivery schedule.

• Offerors must provide a completed and signed copy of the Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026).

• Any exceptions to the terms and conditions must be explained, including reasons for non-compliance and alternate solutions. Failure to address exceptions may result in a non-responsive offer.

• Subcontract Type Anticipated: Firm Fixed Price

• Offer Validity Period: 120 days

• Anticipated Subcontract Period of Performance: To Be Determined

• Questions are due by 06/17/2026 at 4:00 PM EST via email.

• Proposals are due by 06/19/2026 at 4:00 PM EST via email to the Procurement Officer.

• Evaluation will be based on the lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No

• NAICS Code: 335932 - Noncurrent-Carrying Wiring Device Manufacturing

• The following attachments apply: ORNL Terms and Conditions (Attachment A), Prime Contract Flowdowns (Attachment B), Bill of Materials (Attachment C), and Representations and Certifications (Attachment D).

• FAR 52.211-6 Brand Name or Equal applies.