Strong Bonds Retreats

Amendment / Modification

This amendment addresses questions and answers related to the solicitation:

• Q1: Clarifies that the evaluation for "best value" will only consider the factors listed in the "Combo" and the requirements in the Statement of Work. No additional qualitative considerations (like venue quality or proximity) will be weighed.
• Q2: States that any preferences based on past "Strong Bonds" events (e.g., venue style, prior locations) will not be shared with offerors. Offerors should base their quotes solely on the Statement of Work.

This amendment provides clarifications to the original solicitation, specifically addressing evaluation criteria and vendor preferences.

Offerors are instructed to complete blocks 15a, 15b, and 15c and include a copy with their proposal. The amendment does not appear to change the proposal deadline or submission requirements beyond this instruction.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically "Strong Bonds Retreats," prepared in accordance with FAR part 12. It serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is a 100% set-aside for Small Business concerns.

• CLIN 0001: Contractor shall acquire and provide fixed pricing for lodging, meeting space, and meals for 22 personnel for the Strong Bonds COUPLE LINK Marriage Retreat.

  • Period of Performance: 15 May 2026 – 17 May 2026

• CLIN 0002: Contractor shall acquire and provide fixed pricing for lodging, meeting space, and meals for 22 personnel for the Strong Bonds SINGLES PICK Retreat.

  • Period of Performance: 12 June 2026 – 14 June 2026

• The contract will be Firm Fixed Priced.

• Offerors must submit a written plan detailing their method for obtaining lodging, meeting space, and meals.

• Contract type: Firm Fixed Price.

• FOB: Destination for both CLINs.

• Inspection/Acceptance: Destination, by Government.

• RFQ Due Date/Time: 7 April 2026 / 10:00 AM PT

• Quotes must be submitted via email to SSgt Alexis Grimes (alexis.grimes@us.af.mil) and Sarah O'Neil (sarah.oneil.1@us.af.mil).

• An electronic version of all documents must be provided if mailed or hand-delivered.

• Evaluation will be based on Price and Supplier Performance Risk System (SPRS), conducted as a Subjective Trade-off where SPRS is approximately equal to Price.

• The government intends to award a contract to the responsible offeror whose offer is most advantageous, considering price and other factors.

• Offers must be held firm for 30 calendar days from the due date.

• This acquisition is a 100% set-aside for Small Business concerns.

• North American Industry Classification System (NAICS) code: 561599 (All Other Travel Arrangement and Reservation Services), with a size standard of $32.5M.

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

• Incorporated provisions and clauses are available at www.acquisition.gov.

• The government reserves the right to cancel this RFQ at any time.

• Attachments referenced include: Statement of Work, WD 2015-5537 Rev 27, and Air Force Specific Terms and Conditions.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Air Force Specific Terms and Conditions," provides specific terms and conditions applicable to Air Force solicitations. It details the role of an Ombudsman and outlines requirements regarding the elimination of the use of Class I Ozone Depleting Substances (ODS).

• Ombudsman Information: Provides contact details and procedures for engaging the Ombudsman to resolve concerns, emphasizing that direct communication with the contracting officer is the first step.
• Elimination of Class I ODS: Prohibits contractors from providing services or products that require the use of Class I ODS in testing, operation, or maintenance. It lists specific Halons, Chlorofluorocarbons (CFCs), and other chemicals defined as Class I ODS by Air Force policy.

Bidders must review these terms to understand specific Air Force requirements and prohibitions. Compliance with the ODS restrictions is a key contractual obligation. The Ombudsman information clarifies a channel for addressing concerns during the acquisition process.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Revision No. 27 for Wage Determination No. 2015-5537. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in Washington Counties of Spokane and Stevens.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage rate adjustments).
• Details vacation and holiday entitlements.
• Provides information on hazardous pay differentials and uniform allowances.
• Outlines the conformance process for additional classifications and wage rates.

This document is crucial for bidders to understand the minimum labor costs associated with the opportunity. It dictates the baseline wages and benefits that must be paid to employees performing work under the contract, directly impacting proposal pricing and overall cost analysis. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Statement of Work (SOW)

To provide lodging, meeting space, and meals for two (2) separate retreats aimed at enhancing the emotional and spiritual well-being of military members and their families. The retreats are designed to strengthen relationship bonds and develop personal resilience.

• Provide services for a Marriage Retreat and a Singles Retreat.

• Each retreat requires lodging for 22 personnel (10 couples/2 instructors for Marriage, 20 individuals/2 instructors for Singles).

• Lodging must include double-occupancy rooms with queen-sized beds or larger, and single-occupancy rooms for instructors, all with free high-speed internet.

• Provide a meeting room for up to 22 personnel with AV equipment (projector, speakers, microphone) and free high-speed internet.

• Provide catering for two dinners, two breakfasts, and one lunch per retreat, with options for vegetarian and gluten-free meals preferred.

• Marriage Retreat: May 15-17, 2026

• Singles Retreat: June 12-14, 2026

• Place of Performance: Within 180 miles of Spokane, Washington (including Canada).

• Facilities should be serene, aesthetically pleasing, neat, and clean, with guest parking and visually inspiring views.

• Desired amenities include on-site or nearby recreational activities (walking, hiking, water sports, fishing, boating, biking).

• No additional fees for services such as room service, alcohol, spa services, equipment rental, entertainment, high-speed internet, laundry, or pet services will be charged to the government.

• The document references Appendix 1: Requirement Table for specific CLIN details.