Studer Grinder PM and Repair

Amendment / Modification

• The Response Due Time has been extended from 10:00 AM to 12:00 PM.

• The Response Due Date has been extended from January 20, 2026, to January 23, 2026.

• Section B.4, Response Due Time

• Section B.5, Response Due Date

• Proposal deadlines have been extended. The new due date for responses is January 23, 2026, by 12:00 PM.

Solicitation / RFP / RFQ

This solicitation is for Studer S41 Grinder Preventive Maintenance and Repair services. The government is procuring these services to ensure the continued operational readiness and maintenance of specific grinding machines.

• Annual preventive maintenance and calibration for Studer S41 Grinding Machines.

• All travel required for service is included.

• Services must be performed in accordance with the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (23 Jan 2026 - 22 Jan 2027), with four one-year option periods.

• Availability of Funds: Funds are not presently available and are contingent upon appropriation.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Technical Capability: Must demonstrate thorough knowledge and understanding of the PWS requirements, adequate resources, equipment, knowledge, skills, expertise, and trained personnel.

• Price: Offerors with an "Acceptable" technical capability will be evaluated for price reasonableness. The lowest priced technically acceptable offer will be selected.

• Key Deadlines: Offer Due Date is 20 Jan 2026, 10:00 AM.

• Submission Instructions: Specific instructions are provided in the "Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services," including completion of SF 1449, unit prices, technical capability statement, and CMMC Level 2 (Self) compliance.

• The acquisition is unrestricted.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance).

• Cybersecurity Maturity Model Certification (CMMC): Offerors must comply with CMMC Level 2 (Self).

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, service contract labor standards, and cybersecurity requirements (CMMC).

• Payment will be made via Wide Area WorkFlow (WAWF).

Amendment / Modification

• The solicitation due date and time have been extended.

• The Period of Performance for CLIN 0001 has been modified.

• The descriptions for CLINs 0001, Option Line Items 1001, 2001, 3001, and 4001 have been updated to reflect annual preventive maintenance, calibration, and remedial service, including an inspection report of work performed on a Studer S41 Grinding Machine.

• CLINs/SLINs/ELINs related to travel charges (0002, 1002, 2002, 3002, 4002) have been deleted.

• Inspection and Acceptance Locations for CLINs/SLINs/ELINs 0002, 1002, 2002, 3002, and 4002 have been deleted.

• The delivery information for CLIN 0001 and Option Line Items 1001, 2001, 3001, and 4001 has been modified to reflect new start and end dates.

• The delivery information for CLINs/SLINs/ELINs 0002, 1002, 2002, 3002, and 4002 has been deleted.

• Clause 52.217-9, "Option to Extend the Term of the Contract," has been modified to clarify the terms for extending the contract duration.

• A new attachment, "Studer PM PWS FY26-7-Jan-25," has been added, and the previous PWS attachment has been deleted.

• Addendum to 52.212-1, "Instructions to Offerors - Commercial Products and Commercial Services," has been modified to include updated instructions for submission, including CMMC Level 2 compliance.

• Clause 252.204-7025, "Notice of Cybersecurity Maturity Model Certification Level Requirements," has been modified to specify CMMC Level 2 (Self) as the required level for award.

• Solicitation due date and time

• CLINs/SLINs/ELINs (modifications and deletions)

• Period of Performance

• Contract Clauses (52.217-9, 252.204-7025)

• Attachments (PWS)

• Instructions to Offerors (52.212-1)

• The proposal submission deadline has been extended to January 20, 2026, at 10:00 AM.

• Offerors must comply with the updated PWS and CMMC Level 2 requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide onsite annual preventive maintenance and calibration services for one (1) Studer S41 CNC grinding machine, and if required, remedial repair services, for the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF).

• Perform one (1) onsite annual preventive maintenance (PM) service in accordance with Original Equipment Manufacturer (OEM) guidelines.

• Provide all necessary labor, tools, materials, supplies, equipment, and transportation for PM services.

• Ensure all work is performed by a U.S. citizen, OEM-trained and certified technician.

• Provide software upgrades if required, including applicable licensing agreements, and create system backups before and after configuration changes.

• Perform calibration services traceable to National Institute of Standards and Technology (NIST) specifications, providing before and after data, calibration stickers, and certificates.

• Conduct remedial repairs (outside the scope of annual PM) only upon prior approval from the Contracting Officer, submitting a detailed repair quote.

• Remove and dispose of replacement parts and materials, transferring hazardous waste and scrap metals to PHNSY & IMF.

• 100% delivery and compliance for all performance requirements, including PM, software upgrades, PM inspection reports, calibration, remedial services, and parts/material disposal.

• PM Inspection Reports due within five (5) business days after service completion.

• Remedial Repair Reports due within five (5) business days after repair completion.

• Calibration must be traceable to NIST and meet ISO 17025/Z540 accreditation.

• Period of Performance: Twelve months after award, on an annual basis, for the base and four (4) option years.

• Place of Performance: Pearl Harbor Naval Shipyard and IMF.

• Contractor must provide a Manufacturer Trained and Certified Technician.

• All personnel must be U.S. citizens or U.S. nationals.

• Contractor personnel must be clearly identified as contractors.

• Compliance with Safety and Health (Appendix I), Environmental Protection (Appendix II), Security (Appendix III), and OPSEC (Appendix IV) requirements is mandatory.

• Strict compliance with PHNSY & IMF procedures regarding Portable Electronic Devices (PEDs) in Controlled Industrial Areas (CIA) is required.

• Travel costs (airfare, lodging, rental car, per diem) are to be included and in accordance with DoD Joint Travel Regulations and FAR.

• Government will provide electricity, tooling, and testing equipment. Government will also handle removal and disposal of hazardous waste and scrap metals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide manufacturer-trained and certified technician services for the repair, annual preventive maintenance, calibration, and remedial service of one (1) Studer S41 CNC grinding machine to a fully operational condition.

• Perform on-site preventive maintenance (PM) services, including inspection, repair, and calibration.

• Provide remedial repairs as needed.

• Supply new, OEM-approved parts for preventive maintenance and remedial repairs at no additional cost to the government.

• Create system backups before and after any configuration changes.

• Provide an inspection report detailing work performed, identified problems, parts used, and equipment condition.

• Transfer replacement parts, hazardous waste, and scrap metals to PHNSY & IMF for disposal.

• All services must be performed in accordance with current Original Equipment Manufacturer (OEM) guidelines.

• Performance Thresholds are 100% for all requirements, including on-site inspection, PM services, remedial repairs, and reporting.

• Period of Performance: Twelve months after award, with four (4) option years.

• Place of Performance: Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).

• Contractor must use a U.S. citizen, OEM-trained technician (no sub-contractors).

• Contractor personnel must be clearly identified and comply with PHNSY & IMF security and access procedures, including obtaining a green badge for unescorted entry.

• Photography and personal cell phones with camera features are prohibited.

• Compliance with Safety and Health (Appendix I), Environmental Protection (Appendix II), and Security (Appendix III) guidelines is mandatory.

Solicitation / RFP / RFQ

This solicitation is for Studer S41 Grinder Preventive Maintenance and Repair services. The government is procuring these services to ensure the continued operational readiness and maintenance of Studer S41 Grinding Machines.

• Annual preventive maintenance, calibration, and remedial service (repairs outside the scope of annual preventative maintenance).

• An inspection report of work performed on Studer S41 Grinding Machines.

• Travel expenses for services, including airfare, lodging, per diem, and car rental, in accordance with FAR 31.205-46 and Joint Travel Regulations (JTR).

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Multiple line items with periods of performance ranging from January 12, 2026, to January 11, 2031.

• Offerors must complete Standard Form 1449, including contractor name, address, telephone number, and CAGE Code.

• Unit prices and total amounts for each CLIN must be filled out.

• Solicitation provisions FAR 52.204-24, 52.204-26, and 52.212-3 (Offeror Representations and Certifications-Commercial Products and Commercial Services) must be completed.

• A technical capability statement (not to exceed 10 pages) is required, demonstrating knowledge and understanding of the PWS requirements.

• Quotes will be ranked by price first, then evaluated for technical acceptability (Lowest Price Technically Acceptable - LPTA).

• CMMC Compliance: Offerors are required to comply with CMMC Level 1 (Self) to be considered for award.

• The solicitation is set aside for Small Business.

• 10 U.S.C. 3133 Authority is invoked for this acquisition.

• Funds are not presently available for this contract, and the government's obligation is contingent upon the availability of appropriated funds.

Other / Unclassified

This document outlines the Contractor Security Requirements for the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF), specifically for access to Controlled Industrial Areas (CIA), Security Islands (SI), Controlled Nuclear Information Areas (CNIA), Nuclear Work Areas (NWA), and other Sensitive Areas (OSA). It details the necessary procedures, documentation, and access controls for contractor personnel and vehicles operating within these restricted zones.

This document is critical for any bidder whose work will require physical access to PHNSY&IMF facilities. Key information for bidders includes:

• Personnel Access:
  • Work is restricted to U.S. citizens only. Dual citizens require special reporting.
  • Requirements for obtaining Shipyard Access Control Badges (SACBs), including Red (Restricted Data/Naval Nuclear Propulsion Information) and Yellow (Classified National Security Information/unclassified NNPI) badges, which necessitate a "classified contract" and a DD 254.
  • Procedures for obtaining Contractor Visit Requests (VRs) and the need for Facility Clearances (FCLs) and Personnel Clearances (PCLs) for unescorted access to sensitive areas.
  • Mandatory security training and orientation for personnel.
  • Strict rules for wearing and displaying SACBs.
• Vehicle Access:
  • Requirements for obtaining a PHNSY&IMF CIA vehicle pass, including vehicle registration, visual inspection, and company logo display.
  • Vehicles are for transporting contractor materials only; privately owned vehicles are not allowed in the CIA.
  • Speed limits and parking restrictions within the CIA.
• General Security Protocols:
  • Prohibition of photography in PHNSY&IMF spaces and sensitive areas, with a strict request process for exceptions.
  • Restrictions on Portable Electronic Devices (PEDs) in certain areas.
  • Requirements for reporting lost or stolen property and maintaining accountability of equipment.
  • Notification procedures for work impacting facility operations, including penetrations and guard services.
  • Coordination with PHNSY&IMF security personnel for access and exceptions.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) Contract Requirements for potential bidders and contractors performing work at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It details the government's expectations regarding the protection of sensitive information.

• Definition of OPSEC: A process to protect sensitive information from adversaries.
• OPSEC Plan Requirement: Clarifies whether an OPSEC Plan is required for the contract (this document indicates it is NOT required, with a checkbox indicating this). Reference is made to a separate attachment for OPSEC Plan for Contractors if it were required.
• Contractor Responsibility: Emphasizes the contractor's duty to avoid inadvertent disclosure of unclassified or classified information.
• Definition of Compromise: Disclosure of Critical Information (CI) or sensitive information.
• Prohibited Disclosures: Lists specific types of information that must not be publicized or shared on social media, including Personally Identifiable Information (PII), operation schedules, equipment capabilities, and photographs/videos of work areas.
• Personal Electronic Device (PED) Policy: Outlines restrictions and requirements for the use of PEDs within the shipyard.
• OPSEC Critical Information and Indicator List: Provides examples of information considered critical and the corresponding countermeasures to prevent disclosure.

This document is crucial for bidders to understand their security and information protection obligations if awarded the contract. It highlights the types of information that must be safeguarded, the procedures for handling sensitive data, and the consequences of non-compliance, including potential removal from the site, contract termination, or criminal prosecution. Bidders must assess their ability to meet these stringent requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in specific geographic areas, including American Samoa, Hawaii (County of Honolulu), and Johnston Island. This information is crucial for contractors to ensure they are meeting labor cost requirements for federal contracts in these locations.

• Occupation Codes and Titles: A comprehensive list of job classifications.
• Wage Rates: The minimum hourly wage for each occupation.
• Fringe Benefits: Information on required fringe benefits, which follow the occupational listing.
• Geographic Areas: Specifies the locations (American Samoa, Hawaii, Johnston Island) to which these rates apply.
• Notes: Includes specific notes, such as information on Stevedoring and Longshoremen rates and references to Executive Orders regarding paid sick leave and minimum wage.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and fringe benefit requirements can lead to bid disqualification or contract non-compliance. It helps bidders understand the baseline labor costs associated with performing work in the specified regions.

Form / Attachment / Pricing Sheet

This document, "Contractor Safety & Mishap Information" (Enclosure (1)), is a form to be completed by contractors. It serves to gather essential information regarding safety and mishap prevention for work performed at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF).

• Contractor Information: Name, Contract Number, Project Title.
• Representative Details: Local contractor representative and local government representative overseeing the contractor, including names, titles, and phone numbers.
• Work Description: A "big picture" description of the work to be performed.
• Location: Where the work will be accomplished.
• Timeline: The timeframe for work accomplishment.
• Reporting Point of Contact: Details for contractor mishap reporting.
• Hazard Mitigation: Description of work processes that could affect other employees and the controls/preventive measures to mitigate hazards.
• Safety and Health Plans: Identification and provision of applicable safety and health plans (e.g., hazard communication, confined space, asbestos/lead abatement, respiratory protection, emergency response).

This form outlines the critical safety and mishap reporting information required from contractors. Bidders should review this form to understand the expected safety protocols, reporting procedures, and documentation requirements related to safety and health plans that will be necessary if awarded a contract. It highlights the importance of proactive hazard identification and mitigation.

Other / Unclassified

This document, "Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility," revised October 16, 2019, outlines the environmental compliance requirements for contractors working at the facility. It details regulations, points of contact, and specific procedures for various environmental aspects.

This document is crucial for potential bidders as it defines the environmental standards and protocols they must adhere to if awarded a contract. Key areas covered include:

• Environmental Compliance: Emphasizes the importance of protecting the environment and complying with all Federal, State, and local regulations.
• Regulations: Lists numerous specific regulations, permits (e.g., NPDES), and internal Navy instructions that contractors must follow.
• Points of Contact: Provides contact information for the PHNSY&IMF Environment Division (Code 106.3) for environmental matters.
• Contractor Environmental Manager (EM) Responsibilities: Outlines the qualifications, training, and responsibilities of the contractor's designated EM, including a minimum of 5 years of environmental experience.
• Plan Submittals: Requires contractors to submit an environmental protection plan detailing general information, natural resource protection, storm water management, waste management, sampling plans, clean air compliance, and abatement plans.
• Waste Management and Disposal: Details procedures for handling hazardous waste (HW), non-regulated waste, fluorescent tubes, asbestos waste, PCBs, and recyclables. It specifies requirements for waste determination, packaging, labeling, transportation, and disposal.
• Spill Prevention and Reporting: Mandates immediate notification and investigation of spills or releases of oil, hazardous substances, or waste.
• Specific Operations: Provides guidelines for construction site runoff control, work in and above water, painting operations, HVAC&R equipment handling, hydroblasting/sandblasting, and construction/demolition debris management.

Bidders must understand these requirements to accurately estimate costs, develop compliant work plans, and ensure they can meet the environmental obligations associated with any potential contract.