Submarine Peculiar Special and Support Equipment (PSSE) Support Services for the Mid-Atlantic Regional Maintenance Center

Other / Unclassified

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Solicitation / RFP / RFQ

This solicitation is for Submarine Peculiar Special & Support Equipment (PSSE) Support, including PSSE Program Management and Non-Ordnance Handling for Virginia Class Weapons Cradle Warehouse. The requirement will be competed under the Seaport-NxG Multiple Award Contract (MAC) among all MAC holders in all zones. This is a hybrid task order with firm fixed-price labor CLINs and cost-only travel and Other Direct Cost (ODC) CLINs, consisting of a Base Year and four Option Years.

• Provide engineering and technical support services for PSSE.

• Perform preventive and corrective maintenance and certification of PSSE equipment, Missile Tube Loading/Handling Maintenance Platforms, weapon cradles, and ballast cans.

• Provide logistic support, including obtaining materials for shipping, receiving, and storage.

• Conduct operational procedures on various PSSE equipment.

• Maintain HAZMAT lockers and a database of PSSE equipment status.

• Provide routine operational support, including maintenance of Vertical Launch Systems (VLS) and loading/handling platforms.

• Provide non-ordnance handling expertise and support.

• Provide technical support for Submarine Squadron Six and Eight (CSS-6/8) and Naval Submarine Support Facility (NSSF New London).

• Contract Type: Hybrid task order (firm fixed-price labor CLINs and cost-only travel and ODC CLINs).

• Period of Performance: Base Year (22 Jul 2026 - 21 Jul 2027) with four Option Years extending to 21 Jul 2031.

• Estimated Value: Not explicitly stated, but total man-hours are 215,890 across five years if all options are exercised.

• Proposals must be submitted through the PIEE Solicitation Module by the closing date and time.

• Proposals must comply with detailed format and content instructions.

• Evaluation will be based on Technical (Factor 1), Past Performance (Factor 2), Price Proposal (Factor 3), and Contract Documentation (Factor 4).

• Technical is the most important factor, followed by Past Performance. Factors 1 and 2 combined are significantly more important than Factor 3.

• Award will be made to the responsible Offeror whose proposal demonstrates the best value to the Government.

• Key Personnel: Resumes required for key personnel, demonstrating qualifications for the proposed role.

• Key Personnel are essential and cannot be replaced without prior Government approval.

• This requirement is solicited as unrestricted.

• Small business participation requirement of N/A.

• Offerors must be MAC holders under Seaport-NxG.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference.

• Specific details on personnel qualifications, labor categories, and resume requirements are provided.

• Travel costs and Other Direct Costs (ODCs) are estimated and subject to limitations.

• Cybersecurity Maturity Model Certification (CMMC) requirements apply.

• A Quality Assurance Surveillance Plan (QASP) is attached (Attachment 01).

Form / Attachment / Pricing Sheet

This document is Standard Form 1408, "Preaward Survey of Prospective Contractor (Accounting System)". It is used by the government to evaluate a prospective contractor's accounting system to determine if it is acceptable for the award of a contract.

• Section I - Recommendation: Requires a determination of whether the prospective contractor's accounting system is acceptable, acceptable with recommendations for post-award review, or unacceptable. A narrative section is provided for explanations.
• Section II - Evaluation Checklist: A detailed checklist covering various aspects of an accounting system, including:
  • Compliance with Generally Accepted Accounting Principles (GAAP).
  • Provisions for direct and indirect cost segregation, identification, and accumulation.
  • Logical allocation of indirect costs.
  • General ledger control.
  • Timekeeping and labor distribution systems.
  • Interim cost determination.
  • Exclusion of unallowable costs.
  • Identification of costs by contract line item and units.
  • Segregation of preproduction costs.
  • Provision of financial information for cost limitations and progress payments.
  • Development of data for pricing follow-on acquisitions.
  • Current operational status of the accounting system.

Bidders may be required to complete or provide information related to this form as part of the pre-award process for certain government contracts. The evaluation assesses the adequacy and reliability of their accounting system to manage contract costs and financial reporting.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) developed and applied by the Government to ensure that NAVSEA services requirements identified in the associated Task Order (N50054-XX-X-XXXX) are met. It outlines the systematic quality assurance methods used for administering NAVSEA services contracts, aiming to provide greater visibility and informed decision-making regarding Other Direct Costs (ODCs).

• Objective: To provide Government surveillance oversight of the Contractor's efforts to ensure services contracts are not improperly used to acquire products or facilities not incidental to the performance of those services.
• Authority: Provided under Contract Section E – Inspection and Acceptance.
• Scope: Defines methodologies for monitoring and evaluating contractor performance, quality assurance documentation requirements, and analysis of monitoring results.
• Government Resources: Defines roles for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Responsibilities: Outlines the duties of the CO and COR in contract administration and surveillance.
• Methods of QA Surveillance: Includes customer feedback, periodic inspection of financial reports/CDRLs, and random monitoring.
• Identified QA Surveillance Items: Details specific metrics, performance standards, and maximum error rates for various reporting requirements, including:
  • Financial Reports (A001)
  • Interim Progress Status Reports (Technical A002)
  • Final Report (End of Task Status Report A003)
  • Material Assessment Form (MAF)
• QASP Matrix: A detailed table summarizing deliverables, measurement/metrics, performance standards, maximum error rates, methods of surveillance, and procedures for when performance standards are not met.

This QASP details how the Government will monitor and evaluate the contractor's performance and expenditures. Bidders should review the performance standards, metrics, and error rates to understand the expected quality and reporting requirements. The QASP Matrix provides specific details on what is measured, the acceptable standards, and the consequences of non-compliance, which are critical for understanding contract administration and performance expectations.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It details the specific reports and documentation required, their format, frequency, and submission deadlines.

• Data Item Number (A003): Engineering & Technical Services Accomplishment - Final (End of Task Order) Report.
• Authority: DI-MGMT-80061A.
• Requiring Office: Mid-Atlantic Regional Maint Center.
• Frequency: Final report due 10 days after the end of the contract base year and each option year.
• Distribution: Specific distribution instructions are provided, including limitations and a destruction statement.
• Remarks: Updates to the Data Item Description (DID) are noted, including changes to the authority, addition of "each Task Order" and "Task Order number," deletion of a specific item, and clarification that DID requirements are subject to mutual agreement. Distribution statements are also modified.

This CDRL outlines the specific reporting requirements for the "Engineering & Technical Services Accomplishment - Final (End of Task Order) Report." Bidders need to understand these requirements to accurately estimate the effort and cost associated with preparing and delivering these reports as part of their proposal. The remarks section highlights important modifications to the original Data Item Description, which bidders must consider.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Price Proposal.xlsx", provides the required format for bidders to submit their pricing information for Solicitation N50054-26-R-0004. It includes detailed sheets for CLIN pricing, a general price summary, and labor rates.

• CLIN PRICING SHEET: Outlines the Contract Line Item Numbers (CLINs) for the Base Period (7/22/2026-7/21/2027) and four Option Periods, plus a 6-month extension. It requires proposed monthly estimated prices and proposed total estimated prices for Labor, Overtime, Surge, Other Direct Costs (ODCs), and Travel for each period. All fields are currently populated with 0.0, indicating that bidders must fill in their proposed pricing.
• Price Summary Sheet: A more detailed format for prime offerors to break down costs by labor category, subcontractor costs, ODCs, and fees. It includes sections for Prime Contractor Labor Cost, Subcontractor Labor Cost, Total ODCs, and a Pass Through Analysis. Bidders are instructed to fill in the yellow boxes only.
• Rates Sheet: Requires bidders to provide fully burdened labor rates for key positions across the Base Period and Option Years for regular labor, overtime, and production surge.

This attachment is critical for bidders to understand the required pricing structure and to accurately complete their proposals. Bidders must fill in all yellow-highlighted fields on the CLIN Pricing Sheet and Price Summary Sheet, and provide detailed hourly rates on the Rates Sheet. Instructions emphasize stating any additional charges, fees, or prompt payment discounts clearly in the proposal. All Pass Through Allowed by SeaPort-e IDIQ must be included in the proposed price.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required under a contract. It outlines the "ENGINEERING & TECHNICAL SERVICES FUNDS AND MAN HOUR EXPENDITURE REPORT" as Data Item A001.

• Data Item Number: A001
• Title: ENGINEERING & TECHNICAL SERVICES FUNDS AND MAN HOUR EXPENDITURE REPORT for Base/Option yrs
• Subtitle: FINANCIAL REPORT
• Contract Reference: SECTION C
• Authority: DI-FNCL-80331A
• Frequency: Weekly submission required, no later than Friday of each week, reflecting the previous week's financial data.
• Distribution: Authorized for U.S. Government agencies and their contractors for Administrative/Operational use. Destruction is required by any method that prevents disclosure.
• Remarks: The DID is subject to change based on mutual agreement. The report is to be submitted weekly.

This CDRL details a specific reporting requirement for financial data (man-hour expenditure) that will be part of the contract. Bidders should note the frequency and content of this report as it will impact contract performance and administration.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Staffing Plan," is an Excel spreadsheet template provided to offerors for detailing their proposed staffing for Solicitation # N50054-26-R-0004. It serves as a structured format for bidders to present their staffing approach.

• Company Name: To be filled in by the offeror.
• Personnel Details: Columns for Name, Employer, Company Labor Category, eCraft Labor Category, PWS Task Area Supported, Location, Labor Hours Proposed (Base Year through Option Year 4), % of Total Time Dedicated to Contract, Years of Relevant Experience, Highest Education Degree Attained, Degree Area, Security Clearance Level, Citizenship, and Certifications.
• Notes: Specific instructions for completing the staffing plan:
  • Full Staffing Plan to be provided in the format above.
  • Information to be sorted first by "Task Area" and then by "Labor Category."
  • Offerors shall preface contingent hires with "Contingent -" and key personnel with "Key -."
  • "TBD" should be used for non-key positions without identified personnel and potentially for surge or special study CLINs/SLINs.

This attachment is critical for bidders to outline their proposed workforce composition and allocation of labor hours across different tasks and contract periods. It requires detailed information about personnel qualifications, experience, and labor hour estimates, directly impacting the evaluation of the offeror's capability to perform the contract requirements.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide past performance reference information. It is intended to guide offerors in detailing how their previous work is relevant to the scope and complexity of the current solicitation's SOW/PWS.

• Company Name
• CAGE Code
• DUNS Number
• Program Name
• Contract/Task Order Number
• Program Manager
• Contracting Officer
• Contracting Officer’s Representative
• Contract Type
• Period of Performance
• Total Value of Award

Offerors are required to describe how their past performance references are relevant, including specific details about similarities in scope and complexity to this solicitation’s SOW/PWS.

This attachment is crucial for bidders to demonstrate their capability and experience. Properly completing this form with relevant and detailed past performance information will be essential for proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific data deliverables, including their titles, frequency, submission dates, and distribution.

• Data Item Number (A002): Status Report (for Base and Option Years)
• Subtitle: Status Report (Technical) Monthly Report
• Authority: DI-MGMT-80368A dated 10302006
• Frequency: Monthly, coinciding with other technical projects.
• First Submission: To be determined, rounded to the nearest month.
• Subsequent Submissions: Monthly, within 10 working days after the reporting period.
• Remarks: Includes a change to add "Task Order Number" to Item 2.1d.

This CDRL details the reporting requirements for the contractor. Bidders should review this to understand the expected technical reporting frequency, format, and submission deadlines, which are crucial for contract performance and oversight. It indicates that monthly technical status reports are a required deliverable.

Form / Attachment / Pricing Sheet

This Excel file provides sample report templates and information about required reporting for the opportunity. It details various reports that may be needed, including their frequency, content, and specific use cases.

• Info Sheet: Outlines different report types (Weekly Summary (Simple), Weekly Summary, Labor Detail, ODC Detail, Travel Detail, TCN Report), their frequency, and descriptions. It specifies which reports are for single vs. multiple funding types and notes that the TCN report is for Submarine Contracts Only.
• Sample Reports: Includes templates for Weekly Summary (Simple), Weekly Summary, Labor Detail, ODC Detail, and Travel Detail reports, showing the data fields and structure required.
• TCN Report: Provides a sample data format for the TCN report, designed for importing into the STAARS system.

Bidders should review these templates to understand the level of detail and types of financial and labor reporting required. This will help in planning for contract administration, cost tracking, and proposal development, particularly regarding how costs and labor will be reported and tracked against task orders and funding sources.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under a contract subject to the Service Contract Act. This specific determination (No. 2015-4341, Revision 33) applies to the State of Virginia (Counties of Gloucester, Hampton, Isle of Wight, James City, Mathews and York) and North Carolina (Counties of Currituck and Gates).

• Lists numerous occupations with corresponding wage rates and footnotes.
• Includes general fringe benefits (Health & Welfare, Vacation, Holidays) applicable to all listed occupations.
• Provides specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Details the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444 (SF-1444).
• Outlines specific differentials for hazardous pay and night/Sunday pay.

This document is critical for bidders to understand the minimum labor costs associated with performing the contract. Bidders must ensure their proposed wages and fringe benefits meet or exceed the rates and benefits specified in this wage determination for all covered employees. Failure to comply can result in penalties. The document also outlines the process for establishing wage rates for occupations not explicitly listed.