Subscription-based Native American/Alaska Native Health Promotion Television System, Phoenix Area IHS

Other / Unclassified

This document is a Sources Sought notice, specifically "SS-26-PHX-013 Subscription-based Native American/Alaska Native Health Promotion Television System." It is being used for market research purposes to inform potential future acquisition planning. The government states that the full scope of work is not finalized, and this notice is not a solicitation, request for quote, or request for proposal.

This notice seeks information from potential vendors regarding the following aspects of a potential future system:

• Quantities: While not yet determined, the government anticipates a maximum of approximately 25 monitors and player units across all locations. Vendors are encouraged to describe typical deployment models, scalability, and assumptions for sizing.
• Alternate Broadband Connectivity: The government is interested in commercially available options, including 4G/5G, that reduce reliance on facility networks. Vendors should describe such capabilities and security considerations.
• Installation Responsibilities: Installation roles are undetermined. Vendors may describe standard installation approaches, including contractor vs. facility support, and associated security/tamper-prevention measures.
• Power-down Requirements and Update Timing: These are under evaluation. Vendors should provide insight into how their solutions manage system availability, updates, and network impact, including coordination with IT and network security stakeholders.

The government welcomes capability statements, assumptions, and recommendations to help shape future requirements. Responses are for planning and informational purposes only.

Statement of Work (SOW) / Performance Work Statement (PWS)

To implement a subscription-based television system across all Phoenix Area Indian Health Service (IHS) units, providing culturally relevant health education video programming to American Indians and Alaska Natives (AI/AN). The system aims to connect AI/AN individuals to critical health education, local programs, and services, encouraging viewer engagement through uplifting and empowering content focused on wellness, prevention, and health promotion.

• Provide all necessary services, supplies, equipment, and support for culturally relevant programming.

• Deliver annual subscription services to each healthcare facility, including hardware, software, administrative services, and technical support.

• Customize and download health education content as needed for each facility or service unit.

• Remotely monitor player units for operation and uptime.

• Ensure player units are powered on/off according to facility hours.

• Preload or remotely deliver all content and playlists; no on-site staff action required at facilities.

• Ensure content complies with federal guidelines and is appropriate for healthcare settings, avoiding politically charged topics.

• Provide ongoing support to add, remove, or edit content upon request.

• Ensure proper operation and system uptime of player units.

• Content must be culturally relevant, uplifting, empowering, and appropriate for a broad AI/AN audience.

• System must allow for timely sharing of messaging related to health information needs, events, closures, public health notices, and community information.

• Period of Performance: One (1) base year with four (4) option years.

• Place of Performance: Multiple Phoenix Area Service Units, including Phoenix Indian Medical Center (PIMC) and affiliated outpatient clinics and support facilities.

• Web and Information Technology Requirements: Comply with IHS IT and internet security requirements, including SOPs, patch management, and coordination for content downloads to minimize bandwidth impact.

• Warranties: Manufacturer warranties apply to equipment. Applicable healthcare facility shall return player unit to Contractor at Contractor's expense if subscription services are not extended.

• Evaluation Method (For Planning Purposes): Anticipates a Best Value tradeoff award, with preference for solutions offering unique health education content developed specifically for the AI/AN community.

• Sources Sought Purpose: This notice is for market research to identify interested and capable Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) for this requirement. Responses will inform acquisition strategies and potential set-aside determinations.

Solicitation / RFP / RFQ

This is a Sources SOUGHT NOTICE, not a Request for Quote. The Indian Health Service (IHS) is conducting market research to determine the acquisition strategy for a subscription-based television system. The system aims to provide culturally relevant health education video programming to American Indians and Alaska Natives (AI/AN) across all Phoenix Area Service Units. The goal is to connect AI/AN individuals to critical health education information, local programs, and services, focusing on wellness, prevention, and health promotion.

• Implementation of a subscription-based television system.

• Programming must be culturally relevant, community-connected, uplifting, and appropriate for a broad AI/AN audience.

• Content focus on wellness, prevention, and health promotion.

• System must facilitate timely sharing of health information, events, closures, public health notices, and other community information.

• A Statement of Work (SOW) is referenced for more detailed information.

• The IHS Contracting Officer will give priority for purchases utilizing an ISBEE set-aside to the maximum extent possible.

• Acquisitions subject to commercial items or SAP must be set-aside exclusively for ISBEEs.

• Interested parties must respond in writing by January 30, 2026, 1:00 PM MST/MSD to dekovan.cook@ihs.gov.

• Responses should include: Company name, Point of contact, FSS/SEWP Contract number (if applicable), SAM Unique Entity Identifier, Tax ID, indication of business category (IEE or ISBEE), capability statement, and manufacturer documentation (if applicable).

• To support the Buy Indian Act, vendors must provide a representation on the designated IHS Indian Economic Enterprise Representation form and identify the Federally Recognized Indian Tribe or Alaska Native Corporation relied upon for IEE status.

• Prospective contractors must be registered in the System for Award Management (SAM).

• The acquisition is intended to be set-aside for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act.

• Definitions for Indian Economic Enterprise (IEE) and Indian Small Business Economic Enterprise (ISBEE) are provided.

• Responses that do not address the requested information or demonstrate relevant capabilities may not be considered.

• This notice is for market research purposes only and is not a Request for Quote.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-Certification: Offerors must attest whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Eligibility Period: The enterprise must meet the definition throughout the offer period, at contract award, and during the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Required Information: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of the IEE Firm
  • Business Name
  • Unique Entity Identifier (UEI) Number
  • Certifying Signature and Print Name

This form is crucial for bidders seeking to participate in opportunities designated for "Indian Economic Enterprises" under the Buy Indian Act. Accurate completion and submission are mandatory for self-certification of eligibility. Failure to meet these requirements or providing false information can lead to penalties and disqualification. Offerors must also be registered with the System of Award Management (SAM).