Subsistence in Kind BPA

Form / Attachment / Pricing Sheet

This document is a pricelist quote template for the NCARNG SIK BPA (Base Period Agreement). Bidders are expected to use this format to provide pricing for various meal services.

• Services: Breakfast, Lunch, Dinner, and Delivery Fee.
• Service Types: Primarily "Laboratory" is listed.
• Readiness Type: "Readiness" is specified.
• Age Categories: "All" or "N/A" for age groups.
• Pricing: Columns for Year 1 through Year 4 Price Per Meal, and a repeated column for Year 4 Price Per Meal. A separate row for Delivery Fee per location, per day.
• Values: All provided prices are listed as 0.0, indicating this is a template for future pricing.

This pricelist quote serves as a template for vendors to submit their pricing for meal services under the NCARNG SIK BPA. Bidders must complete this form with their specific pricing for each service category and year. The structure indicates the expected format for cost proposals related to this agreement.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, serving as the sole solicitation for this acquisition. It is reserved for 100% small business concerns. The North American Industry Classification System (NAICS) code is 722320 with a size standard of $9M. The government is procuring catering services for subsistence in kind.

• Provision of all personnel, materials, supervision, and services necessary for catering.

• Specific line items include:

  • Line Item 0001: Breakfast catering services.
  • Line Item 0002: Lunch catering services.
  • Line Item 0003: Dinner catering services.
  • Line Item 0004: Delivery fees for associated PWS delivery fees.

• Services are to be provided on an as-needed basis, with the contractor coordinating services from an authorized vendor list that may be periodically updated.

• All services and meals must meet the minimum requirements outlined in the attached Performance Work Statement (PWS).

• The contract type is a BPA (Blanket Purchase Agreement).

• Period of Performance: 5 years per award date for each line item.

• Estimated Value: Not explicitly stated, but pricing for line items is TBD.

• Vendors must be registered and active in SAM.gov at the time of quotation/offer submission and award.

• Proposals should be formatted as specified in Section 1.2 of the solicitation addendum and should not be password protected.

• Offerors are advised to scan all files for computer viruses prior to submission.

• Proposals should not include classified information.

• Pricing for all CLINs must mirror the unit of issue and quantity on the CLIN schedule. Maximum rates are provided, with lower rates encouraged.

• Technical proposal requirements include a proposed plan of execution (meal coordination, subcontractor relationships, POCs, invoicing, familiarity with Wide Area Work Flow, ability to handle BPA call modifications, introducing new subcontractors, and quality control plan), past performance (max 2 pages), and joint venture information if applicable.

• Basis of Award: A firm-fixed-priced contract will be awarded to the responsible offeror representing the best value to the government, using a streamlined comparative trade-off evaluation. The government may negotiate final terms with one or more quoters.

• Late submissions will not be considered unless received before award and deemed in the best interest of the government.

• This acquisition is reserved for 100% small business concerns.

• Various small business representations and certifications are required.

• Only FOB Destination Delivery Terms are accepted; shipping/freight should not be priced separately.

• Offerors are instructed not to add additional Terms and Conditions, as this may result in an unfavorable evaluation.

• The solicitation incorporates numerous FAR and DFARS clauses by reference, which bidders must review.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide catering services for the North Carolina National Guard (NCNG) in support of various missions, including providing catered meals that can be prepared at a commercial establishment or at the consumption site.

• Provide all personnel, equipment, tools, materials, and supervision for catering services.

• Meals can be prepared for consumption at the caterer's establishment, delivered, catered/served, or prepared at the consumption site.

• Services will be issued via Blanket Purchase Agreement (BPA) Calls.

• BPA term: Five (5) years, not to exceed $975,000.00.

• Place of Performance: To be issued via BPA call, typically including various locations throughout North Carolina and Ft. Barfoot, VA (Ft. Pickett, VA).

• Food Establishments: Must use approved restaurant establishments and coordinate unit feeding. Must maintain valid permits, adhere to FDA and Triservice Food Codes, and achieve a food safety inspection rating of 93% or above. Stationary facilities must be within a 60-minute drive of the feeding location.

• Menu Requirements: Specific minimums for breakfast, lunch, and dinner, including drinks, meat, eggs, starches, fruits, vegetables, salads, and desserts. No alcoholic beverages. Menus must be submitted for verification. No repetitive menus within a 5-day (breakfast) or 7-day (lunch/dinner) period. "Box" type lunches are only acceptable for travel.

• Food Preparation: Meals must be prepared, transported, and served at temperatures recommended by the FDA Food Code and Triservice Food Code. Food must be prepared on the day of service, served hot (135°F or higher), and have a shelf life not exceeding 4 hours from packaging to end of service.

• Certifications: Entities must possess current Food Managers Certificates and Sanitation Certificates. Food handlers are encouraged to complete the Food Handlers Certification program.

• Quality of Service: Emphasis on efficient operations, quality, and timeliness. Unsafe food safety habits or inappropriate conduct may result in employee removal.

• Sanitization/Waste Management: Comply with State and Local sanitation laws. Contractor is responsible for all cleanup and disposition of leftover food.

• Installation Access & Security: Compliance with all applicable installation/facility access and local security policies and procedures, including background checks and AT Level 1 training. iWATCH training is also required.

• Government Furnished Property: None provided for kitchen use; only the serving line will be utilized.

• Contractor Furnished: Contractor must furnish all other required items.

• Invoicing: Submit WAWF invoices within 2 business days of POP end date.

• Deliverables Schedule: AT Level 1 Awareness Training Certificates and iWATCH Training Certificates must be provided to the KO prior to the start of service.

• Organizational Conflicts of Interest (OCI): Contractors must notify the KO of any potential OCI and submit a mitigation plan.

• Combating Trafficking in Persons: Zero tolerance policy applies.

Other / Unclassified

This document outlines the "Description of Agreement" for a Blanket Purchase Agreement (BPA) to provide catering services on an as-needed basis for the NC Army National Guard. It specifies a period of performance of 5 years. The government's obligation is limited to authorized purchases. Pricing will be based on a pre-priced BPA Call IAW pricing schedule. Calls may be competed if the period of performance exceeds 3 days. Calls will be issued based on what is most beneficial to the NCARNG, and issuance is contingent on the Contracting Officer's confidence in the vendor's ability to handle the workload. Individual calls are limited to $100,000, with a cumulative BPA limit of $975,000. Delivery tickets/invoicing will use Wide Area Workflow. A list of authorized callers is provided. Payment will be made by DFAS. Issues regarding terms, conditions, payment, and debt collection should be referred to the Contracting Officer. The document also lists applicable Service Contract Act Wage Determinations for various counties in North Carolina and some in Virginia.

This document is relevant to potential bidders as it defines the scope, duration, limitations, and administrative procedures for a catering services BPA. It provides crucial information on call issuance, purchase limits, invoicing, and payment, as well as the specific geographic areas covered by applicable wage determinations, which will impact labor costs and compliance for any awarded BPA.