Subsistence Requirement - FY26 3rd Quarter - FDC SeaTac

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services, specifically for "FY26 Q3 Meat/Subsistence." The performance period is from April 1, 2026, to June 30, 2026, with delivery expected by April 1, 2026. The North American Industry Classification System (NAICS) code is 311999.

The solicitation details a comprehensive list of food items required, including various types of meats (beef, chicken), butter, cheese, margarine, spices, sauces, canned goods, dry goods, beverages, and baked goods. Each item has specific requirements regarding quality, preparation, packaging, and labeling. For example, beef patties must be 80% lean and frozen, while chicken breasts must be boneless, skinless, and USDA Grade A.

This is a solicitation for a Firm Fixed Price contract. The specific contract number is not yet assigned, but the solicitation number is 15B61126Q00000009. The estimated value is not stated.

Offers are due by March 2, 2026, at 2:00 PM PT. Offerors must submit signed and dated offers, including a technical description of items, pricing, warranty terms, and completed representations and certifications (FAR 52.212-3). The solicitation includes "Attachment B - Local Delivery Requirements" and "Attachment C - Evaluation Factors and Award Information." Evaluation will be based on the advantages and disadvantages to the Government, considering factors that might result from multiple awards.

The acquisition is set aside for Small Business (100.00%). Specific set-aside categories like HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and 8(a) are indicated as possibilities, with the primary set-aside being for Small Business.

This solicitation incorporates by reference numerous FAR clauses and addenda, including those related to contract terms, conditions, privacy, cybersecurity, and small business concerns. Offerors are advised to review all clauses and attachments carefully. The point of contact for solicitation information is Elizabeth Kramer.

Form / Attachment / Pricing Sheet

This document, "LOCAL DELIVERY REQUIREMENTS - Attachment B," outlines the specific delivery procedures, requirements, and conditions for contractors fulfilling orders under this solicitation. It details how and when deliveries must be made to the government facility.

• Delivery Schedule: Monday-Friday, 7:00 AM to 1:00 PM. No appointments needed. Orders are "Fill-or-Kill" if not delivered within the specified period. Late deliveries require prior approval.
• Delivery Requirements: Deliveries must be palletized unless otherwise agreed. Drivers must assist in unloading as there is no loading dock; they must place pallets at the edge for forklift unloading. Contractors are responsible for informing shipping companies of these requirements.
• Additional Requirements:
  • Items must comply with BOP Menu Specifications.
  • Certified religious diet items must be marked with a Kosher Symbol.
  • Perishable foods: 34-40 degrees F.
  • Canned goods: above 34 degrees F, not frozen.
  • Frozen foods: 0 degrees F or below.
  • No previously thawed products.
  • All items subject to close inspection.
  • Receipt may be conditional for up to 3 days for examination.
  • Unacceptable items must be picked up by the vendor within 2 weeks of notification, or they will be disposed of at the vendor's expense.
• Partial Payments: Not authorized.
• Invoicing: Submit a single invoice to SET-BusinessOffice-S@bop.gov. Payments will be made via Electronic Funds Transfer (EFT). Purchase Cards will not be used for purchases over $15,000.
• Small Business Vendors: Must self-certify small business status on all invoices.

This attachment is critical for bidders to understand the logistical and compliance requirements for delivering goods. Failure to adhere to these delivery requirements can negatively impact past performance evaluations and may lead to order cancellation or refusal of items. Bidders must factor these requirements into their quoting and operational planning.

Form / Attachment / Pricing Sheet

This document outlines the "EVALUATION FACTORS AND AWARD INFORMATION" for the solicitation. It details how quotes will be evaluated and the criteria for award, providing essential information for bidders to understand the government's decision-making process.

• Award Basis: Awards will be made to the responsible Quoter whose quote conforms to requirements and offers the best value to the Government.
• Evaluation Factors:
  • Price: Will be evaluated for fairness and reasonableness.
  • Past Performance: Includes prior experience, similar performances, CPARS, and other relevant information.
  • Technical: Evaluation of the Product Offered (Brand or Manufacturer).
• Multiple Awards: Possible at the government's discretion; some line items may not be awarded.
• Pricing: Prices with more than 4 decimal places will be rounded. Shipping/freight charges must be included in the unit price.
• Micro-Purchase Threshold: Quotes totaling $15,000.00 or less may be passed to the Food Service Department for potential purchase card use. Quoters must confirm their ability to accept Government purchase card payments for transactions at or below this threshold.
• Non-Responsive Quotes: Quotes will be considered non-responsive if:
  • DUN & Bradstreet Data Unique Entity ID (UEI) is missing.
  • Registration in SAM.gov is not current and valid.
  • Other required information is not provided.
  • Item specifications are not met (no substitutions accepted).
  • Information is illegible.
  • Offers are conditional (e.g., all-or-none).
  • Shipping/freight charges are not included in unit pricing.

This document is critical for bidders as it defines the criteria for award and the evaluation process. Understanding these factors will help bidders tailor their proposals to meet the government's expectations regarding price, past performance, and technical offerings. It also highlights specific requirements for quote submission, such as including UEI, SAM registration, and purchase card acceptance capability, failure of which can lead to disqualification.