SU/MH/SOT in Portland, ME

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the technical requirements for contractors providing Community Treatment Services (CTS) to offenders under the Bureau of Prisons (Bureau). The services include substance use disorder (SUD), medication-assisted treatment (MAT), mental health (MH), and sex offender treatment (SOT) for offenders in community placement, home confinement, or federal location monitoring.

• Provides a range of services including Cognitive Behavioral Therapy (CBT), SUD services (Residential Drug Abuse Program - RDAP, Non-Residential Drug Abuse Program - NR-DAP), Mental Health (MH) Treatment Programs, Sex Offender Treatment (SOT) Programs, and Medication-Assisted Treatment (MAT).

• Services are delivered in-person or via telehealth, with specific requirements for session length, frequency, and group size.

• Includes clinical assessments, evaluations, reports, treatment planning, counseling services, medication services, and complementary services like case management and peer support.

• Services must comply with all applicable federal, state, and local laws, regulations, and Bureau policies.

• Contractors must adhere to specific clinical standards, documentation requirements (using the Electronic File Management System - EFMS), and reporting timelines.

• Performance is monitored through on-site and remote inspections, documentation audits, and corrective action plans.

• Services are provided to offenders in the United States and territories.

• Specific locations for service delivery are subject to Bureau approval.

• Staff must meet specific qualifications, licensure, and background check requirements.

• Contractors must implement comprehensive staff training programs covering SOW requirements, standards of conduct, drug-free workplace, and sexual abuse prevention.

• Adherence to HIPAA and 42 CFR Part 2 for patient confidentiality is mandatory.

• Public safety concerns, including high security level, mental health care levels, disruptive group affiliation, greatest severity offense, sex offender status, and violent behavior, will be communicated to contractors.

Other / Unclassified

This document provides information on whistleblower protections for employees of Department of Justice (DOJ) contractors, subcontractors, grantees, or subgrantees, and personal services contractors. It outlines what constitutes a protected whistleblower disclosure, to whom such disclosures can be made to receive protection under Section 4712 of Title 41, United States Code, and the process for reporting retaliation.

This document is relevant to potential bidders as it informs them about the legal protections afforded to their employees who report wrongdoing related to federal contracts or grants. It clarifies that retaliation against whistleblowers is illegal and details the channels through which employees can report misconduct or reprisal without fear of adverse action. Understanding these protections is important for maintaining ethical business practices and ensuring compliance with federal regulations.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks proposals for community-based outpatient Substance Use Disorder, Mental Health, and Sex Offender treatment services for male and female Adults in Custody (AICs) in the Portland, Maine area. Services are to be provided in accordance with the "Community Treatment Services (CTS), 2022 Statement of Work (SOW)." The contractor must be located within a five (5) mile radius of Portland City Hall and within one (1) mile of public transportation.

• Community-based outpatient Substance Use Disorder, Mental Health, and Sex Offender treatment services.

• Services must align with the "Community Treatment Services (CTS), 2022 Statement of Work (SOW)."

• Contractor location must be within a five (5) mile radius of Portland City Hall and one (1) mile of public transportation.

• Not explicitly stated, but implied to be a contract for services.

• Quotations must be submitted via email to cmagee@bop.gov by August 20, 2025, 12:00 P.M. (EST).

• Award will be made to the lowest priced, technically acceptable (LPTA), responsive and responsible quoter.

• Not specified.

• Standard Form (SF) 1449 (including pricing table at section 2.1), with original signatures.

• Continuation sheets and appropriate attachments.

• Telephone number in Block 17a of SF-1449.

• Representations and Certifications (FAR 52.212-3) - must be current, accurate, complete, and applicable, posted within the last 12 months on SAM.gov.

• Compliance with FAR 52.212-1(j), 52.204-6, and 52.204-7.

• Completed Business Quotation Information Packet.

• Completed Technical Quotation Information Packet.

• Proof of completed SAM registration (active at time of quotation submission).

• A copy of current Professional Liability Insurance.

• Completed Attachment Quotation Form.

• The solicitation will be distributed solely through www.sam.gov. Hard copies will not be available.

• All future information, including amendments, will be distributed via www.sam.gov. Interested parties are responsible for monitoring this website.

• Direct questions to cmagee@bop.gov, including the Notice ID in the subject line.

Form / Attachment / Pricing Sheet

This document outlines the specific technical quotation requirements for potential bidders responding to the Community Treatment Services solicitation. It details the information and documentation required to demonstrate a Quoter's capability to meet the solicitation's staffing, operational, and facility requirements.

• Staffing Requirements: Requires submission of a Technical Personnel List, professional licenses for key clinical personnel, Clinical Experience documentation, resumes, and DEA certificates for practitioners.
• Operational Requirements: Bidders must submit two Cognitive Behavioral Therapy (CBT) methods and identify personnel capable of crisis interventions.
• Facility Requirements: Requires addresses of proposed performance sites, proof of lease/deed, methods for ensuring confidentiality, office diagrams, an ADA Compliance Checklist, and a Local Area of Concerns document.
• Checklist: A comprehensive checklist is provided to ensure all required documentation is submitted correctly and completely.

This document is critical for bidders as it explicitly lists all technical documentation and information that must be included in their quotation packet. Failure to provide complete and accurate responses to these requirements may result in the quotation not being evaluated. It guides bidders on demonstrating their qualifications and compliance with the solicitation's technical specifications.

Form / Attachment / Pricing Sheet

This document is a "Quotation Attachment Form" intended for bidders to use when submitting their quotations. It appears to be a template for organizing information related to the quotation.

The form includes a table with columns for 'Number', 'Title', and '# of Pages'. However, the table is empty, with no specific items or page counts listed. The "Total Pages" field is also indicated as 0.

Bidders should note that this form is provided as an attachment for their quotation. While the template is present, it contains no pre-filled information or specific instructions beyond its intended use as an attachment. Bidders will need to populate this form with relevant details if required by the solicitation instructions, though the current content does not specify what those details should be.

Solicitation / RFP / RFQ

This document outlines the requirements for providing outpatient substance use disorder, mental health, and sex offender treatment services to offenders in community-based programs within the Portland, Maine area. The provider must be located within a five (5) mile radius of Portland City Hall and within one (1) mile of public transportation.

• Staffing: Key personnel must possess appropriate clinical licensure/certification as required by the state of Maine. Specific documentation is required for technical personnel, clinical licenses, clinical experience with the criminal justice population, and psychiatric/medication monitoring practitioners.

• Cognitive Behavioral Therapy (CBT): Quoters must demonstrate adherence to the CBT model and submit two specific CBT methods/techniques to be used.

• Crisis Interventions: The provider must be able to conduct emergency crisis intervention assessments and submit a report within 24 hours of request.

• Facility Requirements: Performance sites must meet specified restrictions, space requirements, ADA compliance, and safety guidelines. Sites must be within the specified radius of Portland City Hall and public transportation. Office diagrams and an ADA Checklist are required for each site.

• Period of Performance: One (1) one-year base period, with four (4) one-year option periods, for a total potential of five years.

• Anticipated Performance Start Date: October 01, 2025.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Initial Review: Quotations will be reviewed for technical acceptability based on minimum requirements and submission requirements outlined in Addendum to FAR 52.212-1.

• Rating: Quotes will be rated "Acceptable" or "Unacceptable." Unacceptable quotes will be eliminated.

• Submission: Quoters must clearly demonstrate capability to meet Decisional Rule Criteria. Failure to furnish required submission items will result in exclusion.

• Pricing: Pricing will be evaluated for reasonableness and cost realism. A chart for Base Period and Option Years pricing is provided.

• Not explicitly stated in this section, but small business status should be indicated on invoices.

• Funding: Funds are not presently available for this solicitation; award is contingent upon fund availability.

• Award: Award may be made without discussions; therefore, initial quotations must provide sufficient information.

• Freedom of Information Act (FOIA): Offerors must identify any information they consider privileged or confidential trade secrets or commercial/financial information.

Form / Attachment / Pricing Sheet

This document, titled "Business Quotation Information Packet," serves as a cover sheet and checklist for vendors responding to a Request for Quotations (RFQ) for Community Treatment Services (CTS). It guides bidders on the required documentation and information to be submitted.

• Company Information: Fields for "Name of Company" and "Authorized Negotiator."
• Solicitation Number: A space to record the relevant solicitation number.
• Checklist: A table requiring bidders to check "Yes" or "No" for the following items:
  • Completed Business Management Questionnaire (See Page 2)
  • A copy of your Bank Notification Letter (See sample at Page 4)
  • Copies of your Client Notification Letters (See sample at Page 5)
  • Completed BOP Subcontracting Certification (See page 6)
  • Completed FBOP Subcontracting Plan (See page 7)
• Submission Requirement: Bidders must follow the filled-in cover sheet with their completed documentation in a single PDF file.

This document is crucial for bidders as it outlines the mandatory components of their quotation submission. It acts as a guide to ensure all necessary forms and information are included, directly impacting the completeness and compliance of their proposal. The referenced pages provide templates and detailed instructions for each required item.

Solicitation / RFP / RFQ

This document is a solicitation for Outpatient Substance Use Disorder (SU), Mental Health (MH), and Sex Offender Treatment (SOT) Services in Portland, ME. The contract will be a Firm Fixed Price type.

The solicitation details various services including:

• Substance Use Disorder Treatment Planning and Follow-up
• Substance Use Disorder Intake Screening, Assessment & Report, Individual Counseling, Group Counseling, and Relationship/Parenting Counseling
• Mental Health Treatment Planning and Follow-up, Intake Screening, Intake Assessment & Report, Individual Counseling, and Relationship/Parenting Counseling
• Psychiatric Evaluation & Report
• Crisis Intervention Evaluation & Report
• MH - Medication Monitoring & Report
• Sex Offender Intake Assessment & Report, Treatment Planning and Follow-up, Intake Screening, Individual Counseling, and Group Counseling

Each service item has a guaranteed minimum quantity and an estimated maximum quantity, with a base period of 12 months and potential option years extending up to 60 months, plus a potential six-month extension.

• Contract Type: Firm Fixed Price

• Period of Performance: Base Period (Date of award - 12 months) with multiple option years.

• Estimated Value: Not explicitly stated, but quantities and unit prices will determine the total value.

• Offer Due Date: August 20, 2025, 12:00 ET.

• Submission Method: Electronic copies via email to cmagee@bop.gov in Adobe Acrobat (PDF) format. Separate file attachments are required for SF-1449, Business Quotation Information Packet, Technical Quotation Information Packet, proof of SAM registration, Professional Liability Insurance, and Attachment Quotation Form.

• Evaluation Criteria: Not detailed in this section of the document.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100%.

• The solicitation number is 15BCTS25Q00000002.

• The NAICS code is 621420 with a size standard of $19,000,000.

• The period for acceptance of quotes is increased from 30 days to 180 days.