Sun Shade Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically FA4801 49 CONS PK, is conducting a Sources Sought to identify qualified contractors for Sun Shade Maintenance at Holloman Air Force Base, New Mexico. This effort requires semi-annual inspection, maintenance, and repair services for five existing aircraft sunshades. Responses are due April 20, 2026.
Scope of Work
The contractor shall provide all necessary equipment, personnel, and labor to inspect, maintain, and repair five existing aircraft sunshades. This includes, but is not limited to, addressing structural integrity, metal roofing, lighting, electrical systems, bird nesting mitigation, lightning protection, obstruction lighting, safety reflective devices, fall protection, and any other unique attached features. The contractor is responsible for documenting all inspections, maintenance, and repairs.
Contract & Timeline
- Type: Sources Sought (Market Research)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: April 20, 2026, 6:00 PM EDT
- Published: April 9, 2026, 3:03 PM EDT
- Product Service Code: J054 (Maintenance, Repair And Rebuilding Of Equipment: Prefabricated Structures And Scaffolding)
Key Requirements & Tasks
- Develop and maintain a Preventative Maintenance Plan (PMP).
- Perform inspections, maintenance, and repairs according to OEM specifications, industry standards, and applicable building/military codes.
- Inspect, report, document, and repair discrepancies such as structural weakness, corrosion, electrical defects, weather damage, wildlife intrusion, and missing/loose hardware.
- Respond to COR requests within 2 business days for routine issues, and within specified timeframes for emergency and urgent maintenance.
- Maintain and submit detailed maintenance documentation using a provided Microsoft Excel template.
- Develop and implement a Quality Control Plan (QCP).
Performance Standards / Metrics
- Major non-conformances: 100% compliance.
- Minor non-conformances: No more than 2 notices per issue per performance period.
- Emergency condition assessment: Within 12 hours of notification.
- Emergency repair initiation: Within 24 hours of assessment.
- Urgent condition assessment: Within 24 hours of notification.
- Urgent repair initiation: Within 48 hours of assessment.
- Documentation submission: Within specified time periods (no more than 3 discrepancies per 6-month period).
Special Requirements
- Security: Contractor personnel require base-specific security training and compliance with base regulations.
- Personnel: Employees must have appropriate work authorization; welders and electricians require specific training.
- Insurance: Contractor must carry specified insurance coverage.
- Antiterrorism Training: All employees must complete Level I AT training.
- Government-Furnished Equipment: The Government will provide one five-bay sun shade structure and related non-proprietary manufacturer information.
Contact Information
- Primary: Darius Evans (darius.evans.4@us.af.mil, 575-575-3575)
- Secondary: Kitty Williams (katrina.williams.9@us.af.mil, 575-572-0092)