Supply and Delivery of Medical Supplies

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the Supply and Delivery of Medical Supplies. The U.S. Embassy in Manila is soliciting quotations for these items.

• The primary deliverable is the "Supply and Delivery of Medical Supplies."

• Detailed technical specifications for a comprehensive list of medical supplies are provided in an attached Excel file.

• Offerors must submit brochures, comprehensive specifications, and/or product photos to verify compliance with technical requirements for medical equipment.

• Medications must have an expiry date of 2 to 3 years from the date of supply.

• The RFQ is for a firm-fixed-price contract.

• The period of performance is not explicitly stated but implies a single delivery.

• No estimated value is stated.

• Quotations are due by March 20, 2026, no later than 04:00 PM (Philippine local time).

• Offers must be in English.

• Electronic submissions are accepted via email to ManilaPurchasing@state.gov.

• Submission file size must not exceed 10MB; larger submissions require multiple emails.

• Required submission documents include:

  • Completed SF18 form
  • Accomplished Technical Specifications (Excel File)
  • Completed FAR/DOSAR Clauses
  • Brochure/Specifications/Photos of offered items (Medical Equipment)
  • Delivery Period
  • Warranty Schedule (Medical Equipment)

• Evaluation criteria are not detailed, but compliance with all requirements is necessary for consideration.

• The U.S. government is exempt from Philippine VAT, customs, and duties.

• The RFQ is NOT a small business set-aside.

• U.S. firms are eligible for payment in U.S. dollars. Foreign firms will be paid in local currency.

• Vendors must be registered in the System for Award Management (SAM) for actions over $40,000.

• The U.S. government does not sign documents outside of the organization for order confirmation; a signed purchase order serves as confirmation.

• Alternatives are considered in accordance with FAR 52.211-6 Brand Name or Equal.

• Payment will be made via Electronic Fund Transfer (EFT) within 30 days of receiving the correct statement of account.

• Delivery must be completed no more than 30 business days after receipt of the purchase order.

• Shipping costs must be included and are expected to be Delivery Duty Paid for items originating outside the Philippines.

Form / Attachment / Pricing Sheet

This document provides a detailed list of medical supplies required for the "Supply and Delivery of Medical Supplies" opportunity (19RP3826Q0046). It serves as a pricing sheet and technical specification guide for potential bidders.

• Itemized List: Contains 154 line items detailing specific medical and dental supplies, medications, and general office/hygiene supplies.
• Quantities and Units: Specifies the required quantity and unit of measure for each item, organized into three lots.
• Technical Specifications: Includes descriptions of the items, with some noting specific sizes, types, or equivalent requirements (e.g., "Sterile Latex Surgical Gloves Size 6.5 - 50pairs per box (or equivalent)").
• Instructions to Offerors: Bidders are instructed not to edit the description or quantity columns. They must indicate the currency of their offer, submit manufacturer brochures/specifications/photos for verification, and supply medications with an expiry date of 2 to 3 years from the date of supply.
• Lot Structure: Items are organized into Lot 1, Lot 2, and Lot 3, suggesting potential for separate awards or fulfillment.
• Shipping and Delivery: Specifies delivery to JJLL Property Warehouse (Amentum) at Camp Aguinaldo, Quezon City, Philippines. Delivery lead time must be no more than 30 business days after receipt of the purchase order. Shipping costs must be all-inclusive (door-to-door, Delivery Duty Paid if originating outside the Philippines). Items must be packed and labeled by lot number.

This document is critical for bidders to understand the exact medical supplies needed, their quantities, and any specific technical requirements. Bidders must use this sheet to formulate their pricing, ensure compliance with product specifications, and calculate delivery costs and lead times to the specified Philippine address. The instructions highlight key submission requirements, including currency, product verification, and expiration dates for medications.