Supply and Delivery of Vehicle for U.S. Embassy Madrid, Spain
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, through the U.S. Embassy Madrid, has issued a combined synopsis/solicitation for the procurement of one 8-seat plug-in hybrid passenger van. This vehicle will be integrated into the Embassy's diplomatic fleet in Spain and must be delivered in drive-away condition. Offers are due by February 25, 2026.
Scope of Work
The contractor is responsible for the supply and delivery of a vehicle meeting the following minimum specifications:
- Type: Plug-in hybrid with a standard all-wheel-drive system.
- Capacity: 8 seats with sliding doors on both sides.
- Performance: Minimum 200 horsepower and a 50-liter fuel capacity.
- Transmission: 6 to 8-speed automatic.
- Features: Silver exterior, LED/fog lights, parking assistance, rear camera, hands-free audio, and climate control.
- Compliance: Must meet all EU compliance standards and include a spare wheel.
- Logistics: Includes full destination services, including shipping, customs clearance, warehousing, and local delivery in Madrid.
Contract & Timeline
- Type: Firm Fixed-Price (FFP).
- Delivery: Within 180 calendar days after contract award.
- Set-Aside: None specified.
- Response Due: February 25, 2026, at 16:00 CEST.
- Published: February 10, 2026.
Evaluation
Award will be made using the Lowest-Priced, Technically Acceptable (LPTA) process. Offerors must submit existing product literature to substantiate compliance with all technical specifications; failure to do so will result in a "non-responsive" determination.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) prior to submission. The contractor must handle all import requirements for Spain and ensure the warranty covers service by local Spanish dealers.