Supply and Installation of Fire-rated doors and walls fireproofing at U.S. Embassy Madrid, Spain

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the requirements for the design, supply, and installation of nine (9) units of two-hour (2 HR) UL-classified fire-rated assemblies around critical electrical and mechanical equipment in the sub-basement of the U.S. Embassy in Madrid, Spain. The goal is to enhance fire compartmentation, life safety, and compliance with applicable U.S. and Spanish fire codes.

• Supply and install three (3) double-leaf and six (6) single-leaf 2 HR fire-rated door assemblies.

• Construct fire-rated walls around the 15 kV step-down transformer room, low voltage/ATS room, oil boiler room, UPS room, and diesel fire pump room.

• Firestop all penetrations through fire-rated walls with UL-approved systems, which may involve rebuilding sections of walls.

• Construct new UL-classified 2 HR fire-rated partitions from finished floor slab to the underside of the concrete deck.

• Ensure fire-rated wall assemblies meet the same fire rating requirements as the doors.

• Acceptable construction types include CMU block walls or metal stud framing with fire-rated gypsum board systems.

• All doors must comply with NFPA 80 and local EN standards, and fire resistance standards in EN 1634-1.

• Fire-rated assemblies must achieve a continuous two-hour fire-resistance rating.

• Penetrations through fire-rated walls must be sealed with UL-classified firestop systems tested per UL 1479 / ASTM E814, maintaining the 2 HR rating.

• Installation must meet the Código Técnico de la Edificación (CTE).

• Final inspection by a Certified Fire Door Inspector and Firestop Special Inspector in accordance with NFPA 80 and ASTM E2174/E2393.

• Project start: within five (5) calendar days after receiving the Notice-to-Proceed (NTP).

• Completion: no later than ninety (90) calendar days after NTP.

• Location: U.S. Embassy Madrid, Spain (Serrano 75).

• Prior to implementation, a site visit and survey are required.

• Contractor must coordinate and obtain any necessary local permits.

• Document submittal package required before award, including product data, shop drawings, and a work plan with CPM schedule.

• Post-award submittals include Certificates of Compliance, As-Built Drawings, and Inspection Reports.

• Doors must be factory-fabricated, UL 2 HR labeled, with oven-baked lacquered gray finish.

• Frames shall be welded or knock-down type, UL-listed.

• Door hardware must include self-closing devices, positive-latching mechanisms, and panic or lever hardware as required for egress.

• Doors are required to swing out in the direction of exit travel.

• All hallway doors must have fire exit hardware and swing out.

• Doors 5, 6, 7a, and 7b must be equipped with a door closer and fire-rated polyamide handles.

• Contractor must submit an Activity Hazard Analysis (AHA) 10 days before work starts.

• Contractor must comply with U.S. Embassy Madrid security clearance and access requirements.

• Warranty shall meet Spanish construction standards.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for construction services at the U.S. Embassy in Madrid. The government requires performance of the work described in the attached documents, including various sections covering pricing, statement of work, packaging, inspection, deliveries, contract administration, special terms, clauses, attachments, submission instructions, and evaluation criteria.

The work involves several CLINs (Contract Line Item Numbers) related to door replacements and fireproofing in various rooms (Boiler room, Fire pump room, High voltage room, UPS room, Low voltage room, Mechanical room). Specific deliverables include:

• Securities/Insurance

• Construction Schedule

• Preconstruction Conference attendance

• Personnel Biographies

• Activity Hazard Analysis with safety plan

• Monthly Payment Requests

• Request for Substantial Completion

• Request for Final Acceptance

• "As-built" documents

• Contract type: Firm Fixed Price.

• Period of Performance: Work to commence within 5 calendar days after notice to proceed and complete within 90 calendar days after notice to proceed.

• Estimated Value: Between $25,000 and $100,000.

• VAT: 21% VAT is to be included, but the Embassy will request exemption and provide a certificate.

• Submission Deadline: Offers are due by 4:00 p.m. on 05/08/2026.

• Submission Method: Electronically via https://forms.gle/HByuaSn3nsXy760f9.

• Offer Guarantee: Not required.

• Offer Acceptance Period: Offers providing less than 180 calendar days for Government acceptance will be rejected.

• Evaluation Criteria: Offers will be evaluated based on Technical, Past Performance, and Price.

• Site Visit: Scheduled for Thursday, April 23, 2026, at 11:00 a.m. at Serrano, 75, Madrid.

• Offerors must be technically qualified and financially responsible.

• Specific qualifications include: ability to understand English, established business in Spain, prior construction experience, necessary personnel/equipment/financial resources, local licenses/permits, local insurance, no adverse criminal record, no conflicting political/business affiliations, and SAM registration.

• The solicitation number is 19SP5026Q0013.

• Performance bonds are not required.

• A preconstruction conference will be held 10 days after contract award.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a "Breakdown of Price by Divisions of Specifications." It serves as a template for offerors to detail their proposed pricing for the opportunity.

• The form requires bidders to break down their total price by specific divisions, including:
  • General Requirements/Mobilization
  • Site Work
  • Concrete
  • Masonry
  • Metals
  • Wood and Plastic
  • Thermal and Moisture
  • Doors and Windows
  • Finishes
  • Specialties
  • Equipment
  • Furnishings
  • Special Construction
  • Conveying Systems
  • Mechanical
  • Electrical
• Bidders must provide costs for Labor, Materials, Overhead, Profit, and a Total for each division.
• A "TOTAL EUROS" line is provided for the sum of all divisions.
• It specifies "Allowance Items: NONE."
• A "PROPOSAL PRICE TOTAL EUROS" field is present.
• A section for "Alternates (list separately; do not total)" is included.
• Fields for "Offeror" and "Date" are at the bottom.

This form is critical for bidders to complete and submit as part of their proposal. It requires a detailed cost breakdown according to the specified divisions and cost categories, enabling the government to evaluate the pricing structure of each offer.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (Attachment 3) providing a detailed breakdown of estimated costs for CLIN 1: TSS RELOCATION. It serves as a template for bidders to input their total cost estimations.

• Mobilization and Site Preparation: Includes site survey, measurements, demolition, and removal of existing doors/frames.
• Door and Frame Installation: Details specific doors (N1, N5, N8, N2, N3, N4, N7a/7b, N6) with dimensions, panic hardware, closers, and smoke seals.
• Construction and Masonry: Includes fire-rated wall construction, masonry work for opening adjustments, firestopping, joint sealing, and finishing.
• Ancillary Services: Covers waste disposal, site cleaning, certified fire door and firestop inspection, waste management, safety and security, and miscellaneous items.
• Units of Measure: Various units are used, including 'ud' (unit), 'm2' (square meters), and 'pa' (package/lot).

Bidders must use this breakdown to formulate their total cost proposals. It outlines the specific components and estimated quantities for the relocation work, guiding the pricing strategy. Offerors are responsible for taking their own measurements, as the figures provided are estimates.

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for fireproofing works in the sub-basement of the U.S. Embassy in Madrid. The U.S. Government intends to award a contract/purchase order to the responsible company whose offer is most advantageous, considering price and other factors.

• Fireproofing works in the sub-basement of the U.S. Embassy in Madrid.

• Submission of a completed and signed OFFER portion of the Standard Form 1442.

• Submission of Completed Section A.

• Submission of Completed Section L.

• Submission of Additional information as required in Section J.

• The contract type and period of performance are not specified in this invitation letter.

• The estimated value is not stated.

• Quotations must be submitted electronically via the provided link: https://forms.gle/HByuaSn3nsXy76of9.

• The submission deadline is May 8, 2026, at 16:00 hours. No quotations will be accepted after this time.

• The award will be based on initial proposals, without necessarily holding discussions, though discussions may occur if needed.

• Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submitting their offer. Failure to be registered may result in the offer being considered non-responsible.

• A site visit is scheduled for Thursday, April 23, 2026, at 11:00 a.m. Interested parties should send names and I.D. numbers to ruizlx@state.gov to attend.

• Any questions regarding this solicitation should be directed to Lydia Ruiz via email at ruizlx@state.gov before Friday, April 24, 2026.