Supply and Installation of Fire-rated doors and walls fireproofing at U.S. Embassy Madrid, Spain

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Sub-Basement Fireproofing at U.S. Embassy Madrid, Spain RFQ No. 19SP5026Q0013. It clarifies requirements and details previously outlined in the solicitation and Statement of Work.

• CAD Drawings: CAD drawings have been added as Attachment 4, and updated drawings reflecting specific wall treatments and the location of Door 6 UPS have been provided.
• Scope of Work: Work is confirmed to be performed only on walls marked in the drawings. All walls requiring treatment are marked.
• Specific Treatments: Part of the false ceiling in the locker room must be demolished and the interior partition wall lined with EI-120 material up to the slab. The interior door in the UPS room needs to be closed off with a partition wall.
• Door 7A: The requirement for Door 7A remains unchanged; it must be replaced with a fire-rated door.
• Door Sizes: Standard door sizes are permissible.
• Verification: Verification of existing walls and slabs meeting a 120-minute fire resistance rating is not required.
• Finishes & Sealing: Perimeter sealing of frame-to-wall joints is required for sectorization and explosion-resistance recommendations. Smoke seals are to be installed around door perimeters.
• Signage: Signage requirements are not included in the Statement of Work.
• Pipe Penetrations: Firestop collars for plastic pipe penetrations are required under section 4.3 of the Statement of Work.
• Ducts: Installing fire dampers in ducts is not the contractor's responsibility.
• Offers: Bidders may submit two offers: one for all CLINs awarded and another for scenarios where not all CLINs are awarded, specifying the price increase.

Several sections of the Statement of Work and attachments have been amended to incorporate these clarifications, including drawings, section 3.2, section 3.3, and section 4.3. Bidders should review these updates carefully when preparing their proposals.

Amendment / Modification

This amendment (0001) modifies the solicitation/contract.

• Section E - Deliveries and Performance (c) is changed.

• Attachment 2 – Statement of Work is revised to include:

  • Demolition of part of the locker's room false ceiling.
  • Lining of the entire interior partition wall with EI 120 material up to the slab.
  • Closing off the interior door in the UPS room with an EI 120 partition wall.
  • Standard door sizes are allowed.
  • Patching and painting works are required.

• Attachment 4 - CAD drawings are added.

• Attachment 5 – Additional pictures are added.

• The hour and date specified for receipt of offers is extended to May 19, 2025 at 16:00.

Statement of Work (SOW) / Performance Work Statement (PWS)

To define the requirements for the design, supply, and installation of nine (9) units of two-hour (2 HR) UL-classified fire-rated assemblies around critical electrical and mechanical equipment in the sub-basement of the U.S. Embassy in Madrid, Spain. The goal is to enhance fire compartmentation, life safety, and compliance with applicable U.S. and Spanish fire codes.

• Supply and install three (3) double-leaf and six (6) single-leaf 2 HR fire-rated door assemblies.

• Construct fire-rated walls around the 15 kV step-down transformer room, low voltage/ATS room, oil boiler room, UPS room, and diesel fire pump room.

• Firestop all penetrations with UL-approved systems, potentially requiring rebuilding of wall sections.

• Demolish and line part of the locker room false ceiling and interior partition wall with EI-120 material.

• Close off the interior door in the UPS room with an EI 120 partition wall.

• All assemblies must achieve a continuous two-hour fire-resistance rating from finished floor to the underside of the concrete deck.

• Doors and frames must comply with NFPA 80 and local EN standards, and fire resistance tested per EN 1634-1.

• Firestopping systems must be UL-classified and tested per UL 1479 / ASTM E814.

• Installation must meet the Código Técnico de la Edificación (CTE).

• Site: U.S. Embassy Madrid, Spain (Serrano 75).

• Project start: Within five (5) calendar days after Notice-to-Proceed (NTP).

• Final proposal design: 10 days after NTP.

• Project completion: No later than ninety (90) calendar days after NTP, including final cleanup.

• Contractor must conduct a site visit and survey prior to submitting BOM and quotation.

• Contractor must coordinate and obtain any required local permits.

• Pre-construction submittals (product data, shop drawings, work plan with CPM schedule) are required before awarding.

• Post-award submittals include Certificates of Compliance, As-Built Drawings, and Inspection Reports.

• Work must be performed by qualified personnel with technical knowledge and adherence to security rules.

• Existing facilities must be protected during work.

• Safety program, including Activity Hazard Analysis (AHA), must be submitted 10 days before work begins.

• Compliance with U.S. Embassy Madrid security clearance and access requirements is mandatory.

• Warranty must meet Spanish construction standards.