Supply of Chemicals & Providing Professional Services for HVAC Water Treatment

Solicitation / RFP / RFQ

This solicitation is for the supply of chemicals and professional services for maintaining the water quality of the central air-condition system at the U.S. Embassy, New Delhi, India. The system includes chillers, cooling towers, and a closed-loop chilled water cycle.

• Supply of chemicals and professional services for HVAC water treatment.

• Maintenance of water quality in chiller and cooling tower systems.

• Quarterly supply of chemicals.

• Examination of the treatment system, adjustments, repairs, and maintenance of dosing equipment.

• Application of water treatment chemicals to maintain required parameters.

• Analysis of water samples and regulation of bleed-off.

• Monthly tests for Sulphate Reducing Bacteria (SRB) and Total Bacteria Count (TBC).

• Monitoring of water source and feedback to COR.

• Performance of weight loss checks using MS and Copper coupons.

• Training of HVAC plant operators for system monitoring and log entry interpretation.

• Deployment of skilled engineers for chemical application.

• Use of eco-friendly chemicals with minimum environmental impact.

• Contractor is responsible for upkeep, preventive maintenance, service, and repairs of dosing equipment. Embassy will supply spare parts and fittings.

• Contractor must provide all test kits or apparatus for testing applications.

• Lead or aluminum-based chemicals are strictly prohibited.

• Contract type: One-year base period with four one-year options to renew.

• Period of Performance: Includes any transition period authorized under the contract.

• Pricing: All prices are in Indian Rupees (INR). Pricing includes labor, materials, overhead, profit, and transportation.

• Offerors must demonstrate ability to perform, including naming a Project Manager fluent in English.

• Evidence of established business with permanent address and phone listing required.

• List of clients from the past three years with relevant experience is required.

• Offerors must provide evidence of necessary personnel, equipment, and financial resources.

• Offerors must address plans for obtaining local licenses and permits.

• A work plan, equipment/materials list, quality assurance plan, and insurance certificate/statement are required.

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will consider price, technical information, and contractor responsibility (financial resources, compliance, integrity, organization, experience, skills, equipment, facilities, eligibility).

• Not explicitly stated in the provided sections, but standard FAR clauses related to small business concerns, HUBZone, SDVOSB, WOSB, etc., are included.

• Site visit scheduled for February 4, 2026, at 1500 hours at Enclave Compound, Gate ‘C’, Chandragupta Marg, Chanakyapuri, New Delhi 110 021. Contact mehtan@state.gov for information.

• The document includes extensive FAR and DOSAR clauses covering various aspects of contracting, including labor standards, safety, environmental, and representation requirements.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a Request for Quotation (RFQ) as indicated in Block 14. It outlines the government's intent to procure supplies and/or services.

• The specific line items, supplies, and services are detailed in an attached solicitation document, as noted in Block 20.

• The Solicitation Number is 191N6526Q0015.

• The Solicitation Issue Date is 2/27/2026.

• The Offer Due Date is 02/13/2026 at 1700 hours.

• The acquisition is Unrestricted (Block 10).

• The contract is a rated order (Block 13a).

• Offers are to be completed and returned, with copies submitted to the issuing office.

• Invoices are to be submitted to the address shown in Block 18a, unless otherwise noted.

• The acquisition is Unrestricted.

• This solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5. Addenda are or are not attached (Block 27a).

• The document is Standard Form 1449 (Rev 3/2005).