Supply one Woodchipper to U.S. Embassy Harare, Zimbabwe
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Harare, Department of State, is soliciting quotations for the supply of one (1) Tomcat Woodchipper Model 4150 AFE for delivery to Harare, Zimbabwe. The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting the lowest-priced, acceptable, and responsible offer. Quotations are due by April 16, 2026, at 1700hrs (Harare time).
Scope of Work
This Request for Quotations (RFQ) requires the supply of one (1) Tomcat Woodchipper Model 4150 AFE. The woodchipper must adhere to specific technical specifications detailed in the solicitation, including chipper capacity, engine type (options for HONDA GX630 Petrol or PERKINS Diesel), hydraulic systems, dimensions, and features such as a 360-degree swivel discharge chute and foldable feed tray.
Contract Details
- Type: Firm-Fixed-Price (implied)
- Pricing: Quoted prices must be in USD and include all costs associated with delivery, including packing, handling, export documentation, insurance, and transportation to Harare, Zimbabwe, in accordance with Incoterms 2020.
- Payment: Advance payments are not authorized; payment will be made after successful delivery and acceptance.
- Awards: Multiple awards are anticipated, with contracts potentially going to the top two lowest-priced, acceptable, responsible offerors.
Submission & Evaluation
- Due Date: April 16, 2026, at 1700hrs (Harare time).
- Submission Method: Electronically to
HarareGSOProcurement@state.gov. - Format: Proposals must be in English, submitted in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format. Individual files should not exceed 30MB; larger submissions require multiple emails.
- Evaluation Criteria: Award will be made to the lowest-priced, acceptable, and responsible quoter. The government reserves the right to reject unreasonably low or high proposals. Quoter acceptability and responsibility will be assessed based on compliance with RFQ terms and FAR 9.1 requirements.
Eligibility
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) database prior to submitting their offer.
- Set-Aside: No specific set-aside is designated; however, various FAR clauses related to small business concerns are incorporated by reference, indicating potential considerations.
Contact Information
- Primary: Damian Richard,
HarareGSOProcurement@state.gov, 26388677011000 - Secondary: Annie Chinyanganya,
Hararegsoprocurement@state.gov, 2638677011687