Supply True HEPA particle filter of Blueair air purifier

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for the supply of True HEPA Particle Filters (set of 3) for 500/600 series Blueair air purifiers, Model-503, BLF-500PA, to the U.S. Embassy in New Delhi, India. The U.S. Government intends to award a contract/purchase order to the responsible company submitting the lowest priced acceptable offer.

• Supply of True HEPA Particle Filter (set of 3) for Blueair air purifier, Model-503, BLF-500PA.

• Quotations must be in English.

• Incomplete quotations will not be accepted.

• Not explicitly stated, but implies a contract/purchase order award.

• Clarification Deadline: In writing via E-mail to ChellaramaniA@state.gov by 1500 hrs. (India Time) February 4, 2026. No questions answered after this time.

• Quotation Due Date: 1700 hrs. (India Time) February 12, 2026.

• Submission Method: Electronically to Newdelhibids@state.gov.

• Subject Line: "Solicitation No.191N6526Q0016 for Supply of HEPA particle filter of Blueair air purifier".

• File Size Limit: Maximum 10MB per file. If exceeding 10MB, submit in separate files via separate emails.

• Rejection Criteria: Quotations submitted to any other email ID or after the deadline will be rejected.

• Offerors must be registered in the SAM (System for Award Management) database (https://www.sam.gov) prior to proposal submission. Failure to register may result in the proposal being considered non-responsible.

1. SF-1449
2. Section I, Pricing
3. Additional information as required in Section-3
4. Section-5 Representations and Certifications
5. Proof of SAM Registration

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the procurement of True HEPA particle filters, specifically the "Set of 3", 500/600 Series for Blueair Air Purifier, Model-503, BLF-500PA.

• Supply of True HEPA particle filters (Set of 3), 500/600 Series for Blueair Air Purifier, Model-503, BLF-500PA.

• The filters must be in accordance with the specifications and Federal Acquisition Regulation (FAR) & Department of State Acquisition Regulation (DOSAR) clauses included in the solicitation.

• The solicitation number is 191N6526Q0016.

• The issue date is January 29, 2026.

• The offer due date is February 12, 2026, at 1700 hrs.

• The acquisition is unrestricted.

• The North American Industry Classification Standard (NAICS) code is not specified.

• Offerors are required to complete blocks 12, 17, 23, 24, and 30.

• Invoices are to be submitted to AMERICAN EMBASSY NEW DELHI, FMC-GV, SHANTIPATH, CHANAKYAPURI, ATTN: FMO NEW DELHI INDIA.

• FAR 52.212-1, 52.212-4, and 52.212-3 are incorporated by reference and may be attached.

• This acquisition is marked as unrestricted.

• The document is Standard Form 1449 (Rev. 11/2021).

Solicitation / RFP / RFQ

This solicitation is for the supply of 1,200 sets of True HEPA particle filters for Blueair air purifiers, specifically for Model-503, BLF-500PA. The filters are to be delivered to the U.S. Embassy in New Delhi, India.

• Supply of 1,200 sets of True HEPA particle filters (Set of 3) for Blueair Air Purifier, Model-503, BLF-500PA.

• Filters must be genuine Blueair make; no substitutes or replacement filters are allowed.

• Offerors must submit a detailed matrix demonstrating compliance with the minimum specifications.

• Product literature and/or catalog must be provided as a supplement to the specification data.

• Delivery must be completed no later than 60 days after contract award.

• Contract Type: Firm Fixed Price.

• All expenses, including labor, materials, overhead, profit, insurance, and transportation, are to be included in the quoted price.

• No additional sums will be payable due to escalation in costs, failure to properly estimate, or currency exchange rate fluctuations.

• Award will be made to the lowest priced, acceptable, responsible quoter.

• Proposals must be submitted electronically to Newdelhibids@state.gov by February 12, 2026, 5:00 PM India Time.

• Offerors must hold prices firm for ninety (90) calendar days from the proposal receipt date.

• Evaluation will consider price, compliance with specifications, evidence of authorized distributorship, and past performance.

• The government reserves the right to reject proposals that are unreasonably low or high.

• Offerors must be registered in the System for Award Management (SAM) database.

• Specific requirements for Indian-based businesses or those planning to establish an office in India within 30 days of award.

• Offshore vendors must include shipping and insurance costs up to the Inland Container Depot (ICD) Tuglakabad, Delhi, and pre-paid inland haulage from Mumbai.

• Local vendors must include transportation and unloading at the US Embassy.

• Goods and Services Tax (GST) is not included in CLIN rates and will be priced as a separate line item.