Surgical Headlight Kits
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 7, is soliciting quotes for Surgical Headlight Kits for the Columbia VAMC in Columbia, SC. This is a Combined Synopsis/Solicitation (RFQ) for commercial products, requiring US-made products only. The procurement is full and open (unrestricted), and award will be based on best value. Quotes are due April 8, 2026, at 12 PM EST.
Scope of Work
The requirement is for four (4) Surgical Headlight Kits with specific salient characteristics to support various surgical specialties including Cardio, Cardio-Thoracic, Spine, Orthopedic, Neurosurgery, and Urology. Key specifications include:
- Light Intensity: At least 300,000 Lux
- Spot Size: 100mm - 200mm (4.00"-8.00")
- Color Temperature: 5,000 - 6,500 K
- Battery Life: At least 5 hours (+/- 25%, with both batteries)
- Charger: USB-C, 6 Battery, 4-Bay charger, wall plug/USB 45W
- Headband: Hard-top and Velcro-top, preferably with padding conversion kit, and a carry case. The kits must provide sustained light output and battery life for operating room environments.
Contract Details
- Contract Type: Not explicitly stated, but award will be based on a comparative evaluation for best value (functional and price).
- Set-Aside: Full and Open (Unrestricted)
- NAICS Code: 339112 (Medical and Surgical Instrument Manufacturing)
- Small Business Size Standard: 1000 employees
- Place of Performance: Columbia, SC 29209
Submission & Evaluation
- Submission Instructions: Offerors must submit a Unit Price (including delivery charge) for the specified quantity. Quotes must reference RFQ 36C24726Q0413 and be emailed to Mary.Coffman@va.gov.
- Key Deadlines:
- Questions Due: April 6, 2026, 12 PM EST
- Quotes Due: April 8, 2026, 12 PM EST
- Evaluation Criteria: Award will be made to the offeror whose quote represents the best value to the Government, considering both functional capabilities and price.
- Award Date: Anticipated on or around April 10, 2026.
- Important Notes:
- All quotes must include a statement accepting the terms and conditions without modification, or list any exceptions with rationale.
- SAM registration is required at the time of quote submission.
- Delivery information should be provided, and the delivery charge incorporated into the unit price. Delivery is FOB destination to zip code 29209.
Contact Information
- Primary Contact: Mary Jane Coffman (mary.coffman@va.gov)
- Secondary Contact: Marvin (Ben) Butler (marvin.butler@va.gov)