Surgical LED Lighting System

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Surgical Lighting System. The government is seeking to acquire this system to meet its operational needs.

• The primary deliverable is a "Surgical Lighting System."

• Further details regarding the system's requirements are provided in "Attachment (1) - List of Salient Characteristics."

• The Manufacturer's Part Number is to be determined (TBD).

• The contract type is Firm Fixed Price.

• The period of performance and estimated value are not explicitly stated in the provided sections.

• Offers are due by 09:00 AM on May 14, 2026.

• Award will be made on a Lowest Price Technically Acceptable (LTPA) basis.

• Technical acceptability is a key factor, requiring proposals to meet salient characteristics outlined in Attachment (1). A rating of "Acceptable" is required.

• Pricing will be reviewed for fairness and reasonableness.

• Offerors must be registered in the System for Award Management (SAM) and have no Active Exclusions.

• Proposals must not exceed 10 pages for the technical quotation.

• The acquisition is set aside for Small Business.

• The North American Industry Classification System (NAICS) code is 339112, with a size standard of 1000 employees.

• The solicitation issue date is May 05, 2026.

• Delivery is expected on or before June 12, 2026.

• The delivery location is AMC BAMC FSH - MM, JBSA FT SAM HOUSTON, TX 78234-6200.

• The document incorporates FAR clauses by reference, including those related to System for Award Management, Commercial and Government Entity Code Maintenance, and Contract Terms and Conditions for Commercial Products and Commercial Services.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a "Surgical Lighting System" for Brooke Army Medical Center, JBSA Fort Sam Houston TX, under solicitation number W81K00-26-Q-A123. It details the essential features and requirements for potential bidders to understand the specific needs of the government.

• Minimum Clinical Performance Requirements:
  • Dual fixture, 24-inch diameter light heads with center focus control.
  • Adjustable intensity and positioning with 110 degrees of vertical travel.
  • Deep-cavity illumination with minimal shadows.
  • Provides white light and 4500K, tailored for different procedures.
  • Equipped with energy-efficient LEDs (lifespan of 40,000+ hours).
  • At least 110-degree vertical travel, 360-degree rotation, and drift-free stability.
• Source Considerations:
  • Power source: 100-240VAC, 148-240VA, 50/60 Hz, 1 phase.
• Biomedical Tech Considerations:
  • No operator training, consumable/spare/repair parts inventory, or special calibration equipment required.
  • Quality history/supportability, ease of maintenance/repair, and regional support/service considerations are YES.
• Certifications:
  • Must hold FDA certifications or 510K numbers.
  • Must hold JECETC/JAC certification.
  • Must conform to National/International standards (ASTM, ISO, CSA, UL, NFPA, etc.).
  • Must conform to MIL-STDs if required.
• Special Considerations:
  • Intended for Orthopedic Services within a hospital environment.
  • Specific recommendation for a dual fixture, white light, and 4500K for bright illumination with adjustable brightness.

This document is critical for bidders to understand the specific technical and performance requirements for the surgical lighting system. It directly informs product specifications, compliance needs, and the overall scope of the potential contract. Bidders must ensure their proposed solutions meet or exceed these salient characteristics.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a Surgical LED Lighting System. It details the minimum performance requirements, source considerations, biomedical technical considerations, and required certifications for the system.

• Minimum Clinical Performance Requirements: Specifies illumination, focus, color temperature (4500K), energy efficiency (40,000-hour LED lifespan), mobility (110° vertical, 360° rotation), and control options (wall-mounted).
• Source Considerations: Details power source (100-240VAC, 50/60 Hz, 1 phase).
• Biomedical Tech Considerations: Indicates requirements for operator training (NO), consumable/spare/repair parts inventory (NO), special calibration equipment (NO), but requires YES for quality history/supportability, ease of maintenance/repair, and regional support/service.
• Certifications: Requires YES for FDA certifications or 510K numbers, JECETC/JAC certification, and conformance to national/international standards (ASTM, ISO, CSA, UL, NFPA). Conformance to MIL-STDs is conditional if required.

This document defines the essential technical specifications and compliance requirements for the Surgical LED Lighting System. Bidders must ensure their proposed solutions meet or exceed these salient characteristics to be considered compliant with the opportunity's requirements.