SWAGELOK COMPONENTS

Solicitation / RFP / RFQ

This document is a Single Source Justification (Simplified Acquisition) for Swagelok materials, indicating an intent to solicit a brand name product and award a new firm fixed-price purchase order. The requirement is for high-quality, reliable tube fittings and components for high- and low-pressure gas transfer systems critical for operational safety and experimental accuracy at the Air Force Technical Applications Center (AFTAC) laboratory. The government is procuring these materials because available contract vehicles do not satisfy small business requirements or provide all required components.

• Brand name Swagelok tube fittings and components.

• Proprietary 316 stainless steel composition offering superior corrosion resistance.

• Components designed with a specific hinging-and-colleting action for a secure grip and strong gas seal.

• The contract will be a firm fixed-price purchase order.

• The estimated contract cost is not specified in this document.

• The requirement will be posted as a solicitation on SAM.gov.

• The solicitation will be a total small business set aside.

• Total small business set aside.

• The justification for single source is based on the critical need to prevent risks associated with mixing components from different manufacturers, which can lead to leaks and pressure failures. Swagelok explicitly warns against intermixing their components.

• Sources Sought were posted to GSA and SAM.gov, and while multiple responses were received, no single reseller could provide each line item.

• Attachment 1 - Swagelok MRR is referenced for more information.

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quotation - RFQ) for Swagelok Components for the Air Force Technical Applications Center at Cheyenne Mountain Space Force Station, CO. The acquisition is set-aside for small business concerns, specifically a 100% Small Business Set Aside, under NAICS code 423840 (Industrial Supplies Merchant Wholesalers) with a size standard of 125 employees.

The solicitation requests quotations for specific Swagelok components listed in Table 1, including various fittings, valves, and caps. Key items include:

• 316 Stainless Steel VCR Face Seal Fittings (1/4 in. Plug and Female Nut)

• 316L VAR VCR Fitting, Short Tube Butt Weld Gland

• 316L VAR High Purity Bellows Sealed Valve

• Tungsten Electrodes

• 1/4" Tube Buttweld Cap

• Contract Type: Firm-Fixed Priced Purchase Order.

• Period of Performance: Required Delivery Date is on or before 30 Days after receipt of award for all CLINs.

• Quote Validity: Quotes must be valid for a minimum of 60 calendar days.

• Submission Deadline: Quotes are due by 1000 AM MST on 04 March 2026.

• Submission Method: Submit quotes via email to the Contract Specialist and Contracting Officer. A maximum of 5 pages will be evaluated.

• Evaluation Criteria: Award will be made to the responsible offeror whose quote is most advantageous to the Government, based on the lowest evaluated price that meets technical criteria and past performance information on an acceptable/unacceptable basis. The evaluation process involves:

  1. Priced Quote Evaluation: Quotes will be ordered by price, and the lowest evaluated price will be assessed for reasonableness and completeness.
  2. Technical Documentation Evaluation: The lowest evaluated priced offeror will be evaluated on an Acceptable/Unacceptable basis for technical requirements. Technical documentation must confirm products meet minimum requirements. Failure to deliver all items within 30 days after award may result in a technically unacceptable rating.

• This acquisition is a 100% Small Business Set Aside.

• All companies must be registered in the System for Award Management (SAM.gov) to be considered for award.

• The solicitation incorporates provisions and clauses by reference, including FAR 52.212-1 and 52.212-2.

• Vendors must submit quotes on company letterhead or fill in Table 1, providing unit price, total line-item price, overall price, and lead time.

• Technical documentation is required to confirm items meet specifications.

• .zip files are not an acceptable format for submission.

Solicitation / RFP / RFQ

This document outlines the contract administration data, including various FAR and DFARS clauses incorporated by reference and in full text. It details requirements for electronic submission of payment requests and receiving reports via the Wide Area WorkFlow (WAWF) system. It also includes information on contract clauses related to representations, certifications, and evaluation factors for award.

• Electronic Submission of Payment Requests and Receiving Reports: Contractors must use the Wide Area WorkFlow (WAWF) system for all payment requests and receiving reports. This includes specific instructions for different line item types (cost-type, fixed-price with deliverable, fixed-price for services, progress payments, performance-based payments, and commercial financing).

• WAWF Access and Training: Contractors need to have a designated electronic business point of contact registered in the System for Award Management (SAM.gov) and be registered to use WAWF. Training resources are available.

• Representations and Certifications: Offerors must complete various representations and certifications, including those related to delinquent tax liability, felony convictions, and the prohibition of acquiring covered defense telecommunications equipment or services.

• Buy American and Balance of Payments Program: Offerors must certify compliance with the Buy American Act and Balance of Payments Program, including identifying the country of origin for end products and components.

• The document references specific DFARS clauses, such as 252.232-7003 (Electronic Submission of Payment Requests and Receiving Reports) and 252.232-7006 (Wide Area WorkFlow Payment Instructions), with effective dates noted.

• Various FAR clauses are also incorporated by reference and in full text, covering topics like System for Award Management, commercial products and services, and evaluation factors.

• Payment Requests: Specific document types are required for different payment scenarios within WAWF.

• Receiving Reports: Must meet DFARS Appendix F requirements.

• Evaluation Factors: The solicitation will be awarded to the responsible Offeror whose offer is most advantageous, considering price and other factors. Specific factors are to be detailed in an addendum.

• Several clauses related to small business set-asides (e.g., 52.219-6) and qualifying country sources are incorporated.

• The document includes contact information for the FLDCOM Ombudsman and the WAWF helpdesk.

• It specifies that inquiries regarding the solicitation, offer due date, or technical requirements should be directed to the contracting officer.