Swagelok Items

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders of Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It establishes the contractual framework between the Company (UT-Battelle, LLC) and the Seller.

• Definitions: Defines key terms such as Government, Company, Seller, Agreement, Procurement Officer, and Product.
• Order of Precedence: Specifies the hierarchy of documents in case of inconsistencies (Task Order > Purchase Order > Special Provisions > SOW > General Provisions > Attachments > Supplemental Flowdown).
• Acknowledgement/Entire Agreement: States that these terms constitute the entire agreement, and any changes require written acceptance by the Procurement Officer.
• Communication: Restricts Seller's communication with the Government, except as expressly permitted.
• Warranty and Inspection: Details warranties for goods and services, including freedom from defects and conformity to requirements.
• Shipping Terms: Requires delivery drivers to be U.S. citizens for deliveries to DOE laboratories like ORNL.
• Electrical Equipment: Mandates listing by a nationally recognized testing laboratory (NRTL) or field evaluation.
• Payment: Directs suppliers to Ariba Network for payment information.
• Compliance with Laws: Requires Seller to comply with all applicable laws and regulations.
• Termination: Outlines conditions for termination for convenience or default.
• Excusable Delay: Defines conditions under which nonperformance may be excused.
• Access: Requires compliance with rules regarding access to DOE facilities.
• Changes: States that only the Procurement Officer can authorize changes, and claims for equitable adjustment must be asserted within 30 days.
• Insurance and Indemnity: Specifies insurance requirements and Seller's agreement to indemnify Company and the Government.
• Information Technology: Requires adherence to IT security policies and requirements.
• Incorporation by Reference: Lists various FAR, DEAR, and DOE clauses that are incorporated into the agreement.
• Protection of Personally Identifiable Information (PII): Details requirements for handling PII, including security safeguards, incident reporting, and restrictions on use and disclosure.

This document is crucial for any vendor responding to an opportunity that involves a Purchase Order under the SAT. It details the fundamental terms and conditions that will govern the contract, including requirements for performance, compliance, insurance, and data protection. Bidders must review these terms to understand their obligations and ensure they can meet them. Key areas to note include the order of precedence for documents, warranty requirements, PII handling, and the specific clauses incorporated by reference.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Bill of Materials - PR476336.pdf", is a Bill of Materials (BOM) that lists specific parts and quantities required for the opportunity. It serves as a detailed component list for bidders to reference when preparing their proposals or quotes.

• Item Description: Detailed names of the components, such as "Ultrahigh-Purity 316L Stainless Steel Seamless Tubing" or "316 Stainless Steel VCR Face Seal Fitting."
• Part Number: Manufacturer-specific part numbers for each item.
• Manufacturer: The manufacturer of the listed parts (primarily "Swagelok").
• Quantity: The number of units required for each item.
• Unit Price, Total Price, Lead Time, Country of Origin: These columns are present but appear to be blank, indicating that bidders may need to provide this information.

This BOM is crucial for bidders to accurately price their proposals and ensure they can source all required components. It directly informs the cost and logistical aspects of fulfilling the opportunity's requirements.

Form / Attachment / Pricing Sheet

This document, "Prime Supplemental Flowdown Document," outlines additional terms and conditions that UT-Battelle, LLC, as the prime contractor for Oak Ridge National Laboratory under Contract No. DE-AC05-00OR22725, is flowing down to its subcontractors and purchase order recipients. It incorporates various U.S. Government regulatory and customer obligations.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific DOE Orders and directives.
• Each clause is presented with its identifier, effective date, and applicability criteria (e.g., thresholds, type of procurement).
• It covers a wide range of topics including:
  • Restrictions on subcontractor sales to the government
  • Anti-kickback procedures
  • Contractor code of business ethics and conduct
  • Prohibition on contracting for certain telecommunications and video surveillance services
  • Protection of government interests regarding debarred or suspended contractors
  • Small business subcontracting plans
  • Equal opportunity requirements
  • Energy efficiency
  • Buy American provisions
  • Combating trafficking in persons
  • Rights in data and intellectual property
  • Construction wage rate requirements
  • Employment eligibility verification
  • Safeguarding of covered contractor information systems
  • Nuclear hazards indemnity
  • Foreign travel
  • Cost accounting standards
  • Security requirements
• The document specifies that in case of conflict between this document and other terms, the version or date in this document takes precedence.

Potential bidders must review this document to understand the mandatory flow-down clauses and conditions that will apply to their subcontracts or purchase orders under the prime contract. This includes understanding any specific requirements, certifications, or restrictions related to their proposed work, especially concerning thresholds, reporting, and compliance with government regulations and DOE directives. Failure to comply with these flow-down clauses could impact proposal eligibility or contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment D - Reps-and-Certs - Abbreviated," requires offerors to provide specific representations and certifications as part of their submission. It is designed to gather information necessary for contract award and compliance.

• Type of Organization: Offerors must specify their organizational structure.
• Export Control: Certifications regarding whether furnished items are "Trigger List Items," "Military/Space Items," or "Dual Use Items," including manufacturer and commodity category details if applicable.
• Buy American Act: Representations concerning the origin of end products and components, with provisions for listing foreign end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products, requiring a choice between not supplying or making a good faith effort to determine the absence of child labor.
• Prohibition on Telecommunications/Video Surveillance: Representation on whether furnished items or services involve prohibited equipment or services as defined by FAR 52.204-25.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure of any such conflicts and proposed mitigation measures.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions, with disclosure requirements for lobbyists.
• Employee Concerns Program: Notification requirements for employees regarding the Employee Concerns Program and Differing Professional Opinion Process.
• Business Size Certification: Representations regarding the offeror's status as a small business, veteran-owned, service-disabled veteran-owned, 8(a), small disadvantaged, women-owned, or HUBZone small business, along with NAICS code and size standard.

This document is critical for bidders as it outlines mandatory certifications and representations required for proposal submission. Failure to complete and submit these accurately may impact eligibility for award. Bidders must carefully review each section to ensure compliance with all applicable federal regulations and contract requirements.

Solicitation / RFP / RFQ

This solicitation (PR476336) from Oak Ridge National Laboratory (ORNL) requests a Firm Fixed Price proposal/quote for specific "Swagelok Items." The award will be based on the lowest priced, technically acceptable proposal.

The core requirement is for an "Ultrahigh-Purity 316L Stainless Steel Seamless Tubing" and a variety of related fittings and valves, including but not limited to:

• Stainless Steel Poppet Check Valve

• Stainless Steel High-Purity, High-Pressure Diaphragm Sealed Valve

• Stainless Steel Hex Pipe Plug

• 304L Stainless Steel Double Ended DOT-Compliant Sample Cylinders

• Various 316 Stainless Steel VCR Face Seal Fittings (1/2 in. and 1 in.)

• High-Purity 316L VIM VAR Micro-Fit Tribow

• 316L VAR VCR Fittings

• 316 Stainless Steel VCR Metal Gasket Face Seal Fittings

• 316L VIM-VAR Micro-Fit 90° Union Elbow, Union Tee, Union Cross

• 316L Stainless Steel VCR Seal Fitting with Unplated Side-Load Gasket

• Subcontract Type: Firm Fixed Price

• Anticipated Subcontract Period of Performance: To Be Determined

• Offer Validity Period: 120 days

• Proposal Submission: A firm fixed price quote with proposed delivery schedule is required.

• Required Documents: In addition to the quote, bidders must provide:

  • A completed and signed copy of Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2026).
  • Any exceptions taken to the terms and conditions, with explanations and alternate solutions.

• Evaluation: Award will be made based on the lowest priced, technically acceptable proposal.

• Questions Due: 06/10/2026 by 4:00 PM EST (submit in writing via email).

• Proposals Due: 06/12/2026 by 4:00 PM EST (submit via email to the Procurement Officer).

• Small Business Set-Aside: No

• NAICS Code: 332919 – Other Metal Value and Pipe Fitting Manufacturing.

• FAR 52.211-6 Brand Name or Equal applies.

• Several attachments are referenced, including ORNL Terms and Conditions (BSD-CS-2154), Prime Contract Flowdowns (BSD-CS-2258), and Bill of Materials.