T-38 Electro-Mechanical Actuator, Multiple NSNs, Multiple Award Contract (MAC)

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for the Contract Depot Maintenance (CDM) Monthly Production Report. It specifies the format, content, and intended use of the data deliverable required by the contract. This DID may be used on any depot level maintenance contract and supersedes DI-PSSS-81995.

• Part I: Contains specific blocks (1-4 and A-O) for reporting:
  • Report date and PMS contact information.
  • Contractor details (name, DoDAAC, CAGE code, contact info).
  • Contract number and supported weapon system.
  • Government item manager or technical POC.
  • Item identification (FSC, NIIN).
  • Delivery/Call Order number, CLIN.
  • Quantity on contract/order.
  • Reparables received, on hand, inducted, awaiting parts, and condemned.
  • Miscellaneous received and shipped.
  • Quantity produced.
  • Serviceables on hand and shipped.
  • Next month's production forecast.
• Part II: A Production Summary is required only if the previous forecast was not shipped, the current forecast differs from the scheduled quantity, or production problems are anticipated.

This document defines a required monthly report for contractors performing Contract Depot Maintenance. Bidders should review the detailed content and format requirements to understand the specific production data, status, and accountability information they will be required to submit to the government on a monthly basis. This includes tracking reparables, produced items, serviceables, and forecasting future production.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, generated in accordance with DFARS 252.211-7003. It serves to detail the requirements for IUID marking on items procured by the government.

• Item Requiring IUID Marking: Specifies the NSN (1680008727023RK), Noun (ACTUATOR, ELECTRO-ME), and Initiator.
• Version Number: 2
• Marking Guidance: Recommended Marking Instruction.
• Marking Type: Data Label.
• Marking Method: Tesa Tape.
• Description/Location: Marking instructions for overhauled assets are contained in the Technical Order (TO) for the item.
• Embedded Items: Section II outlines requirements for embedded items, referencing the same NSN/Pseudo NSN.

This checklist provides specific requirements for Unique Item Identification (IUID) marking that bidders must adhere to if this item is part of a contract. It details the NSN, marking type, method, and guidance, which are crucial for ensuring compliance with government regulations. Bidders should pay close attention to the marking instructions referenced in the Technical Order.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a specific part, likely for procurement or inventory purposes.

• NSN: 1680009022196RK
• Reference Number: 817T100-1
• Noun: ACTUATOR, ELECTROMEC
• Item Material: Aluminum Alloy, Steel and Electrical Components
• Item Function: Actuator used to actuate the aircraft flaps
• Dimensions: Length (25.0000 in), Width (15.0000 in), Height (14.5000 in)
• Weight: 26.0000 LB

This item description provides critical technical specifications for an actuator. Bidders responding to an opportunity involving this part should use this information to ensure their proposed product meets the required material, functional, dimensional, and weight specifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the remanufacture of T-38 Electro-Mechanical Actuators to return them to a like-new condition.

• The work includes disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions.

• Specific work requirements involve adhering to applicable Technical Orders (TOs) and Original Equipment Manufacturer (OEM) specifications.

• Replacement of consumable parts is mandated at 100% for specific listed parts.

• Procedures for handling Government Property, including its disposition, are outlined.

• Supply Chain Risk Management (SCRM) and Continuity of Operations (COOP) plans are required.

• Cybersecurity measures for supply chain information are detailed.

• The remanufactured end item must meet the functional and test requirements as established by applicable technical documents.

• Quality acceptance will be performed by DCMA at the remanufacture site.

• Reporting requirements include maintenance data sheets, test data sheets, and quality acceptance review documentation.

• Not explicitly stated in the provided sections, but implies performance at the Contractor's facility.

• Pre-Award Survey (PAS) requirements are detailed, including facility capabilities and test plans.

• Initial Production Evaluation (IPE) requirements for three units are specified.

• A Parts Control Program is required, including procedures for using Government-approved parts lists and requesting deviations.

• Special Tools and Test Equipment (ST/STE) requirements are outlined, including calibration and documentation.

• Item Unique Identification (IUID) marking in accordance with MIL-STD-130 is required.

• Surge requirements are detailed, including the need for a surge plan in the event of increased demand.

• Procedures for requesting deviations, waivers, condemnation, component removal, and CLIN realignment are provided via a Contract Request Form (DD1694).

Other / Unclassified

This memorandum establishes the Justification for Qualification Requirements (JQR) for a large number of "848th" managed items. The JQR is effective until June 3, 2031, and was synopsized on SAM.gov on June 27, 2024. The synopsis includes the JQR-RQR-848 (Final-Redacted), RQR-848, and the JQR-RQR-848 Master Item List.

This document also serves as a placeholder within PRPS for Qualification Requirement (QR) activity on the National Item Identification Number (NIIN) or Purchase Instrument Line Item (PILI) checklist. It replaces the typical upload of JQR/QR for a particular NIIN when master documents are not tied to a single item or group of items on a Purchase Request.

This document is relevant to potential bidders as it establishes the qualification requirements for a significant number of managed items. Bidders should review the referenced JQR and associated lists to understand the qualification criteria for these items, which may be critical for participation in future solicitations related to these "848th" managed items.

Other / Unclassified

This document outlines the ordering procedures for the Remanufacture of T-38 Electro-Mechanical Actuator Multiple Award Indefinite Delivery, Indefinite Quantity (MAC IDIQ) contract. It details how delivery orders will be issued against the contract, which is governed by FAR 16.505.

• Delivery Order Issuance: Delivery orders will be issued on a Firm-Fixed Price (FFP) basis. Unless a Fair Opportunity Exception applies, a Fair Opportunity Proposal Request (FOPR) will be sent to all IDIQ Awardees.
• FOPR Process: The FOPR will include proposal due dates, required supplies (CLINs), delivery information, and whether single or multiple orders are contemplated.
• Proposal Submission: All IDIQ Awardees are encouraged to submit proposals for each FOPR. The time for submission will be stated in individual FOPRs.
• Evaluation: Proposals will be evaluated based on an integrated assessment of criteria established in the FOPR, including price and potentially quality of performance (past performance, on-time delivery). Completeness, Price Reasonableness, and Balance (unbalanced pricing) will be reviewed. The Total Evaluated Price (TEP) will be calculated.
• Initial Delivery Order: Each awardee will receive an initial delivery order for 3 units to complete an Initial Production Evaluation (IPE), fulfilling the minimum order requirement.
• On-Ramping/Off-Ramping: The Government reserves the right to "on-ramp" new contractors to enhance competition or "off-ramp" non-performing contractors.
• Protests: Protests related to individual orders are generally not authorized unless the order increases scope, period, or maximum value, or is valued over $25 million.

Form / Attachment / Pricing Sheet

This document outlines the reporting requirements for the Commercial Asset Visibility (CAV) Air Force system. It provides guidance to contractors on their technical responsibilities and reporting obligations related to Government-owned assets managed within the CAV AF system. The CAV AF system is the mandated primary system of record for daily status of all Government-owned assets at contractor repair facilities and Inventory Control Points (ICPs).

• Contractor Responsibility: Ensuring accurate asset records in CAV AF daily, obtaining Public Key Infrastructure (PKI), completing System Authorization Access Requests (DD Form 2875) for reporters, and completing mandatory DoD Information Assurance (IA) CyberAwareness Challenge training.
• Reporting Procedures: Specific instructions for "Not-on-Contract" (NOC) transactions, handling discrepancies, and using document forms like DD Form 1348-1A for shipping and receipt transactions.
• Asset Management: Guidance on accountability for Government Furnished Property (GFP), handling Contract/Delivery Order Closure Disposition, and specific requirements for Nuclear Weapon Related Materiel (NWRM).
• Discrepancy Reporting: Procedures for reporting transportation and item discrepancies, including the use of Supply Discrepancy Reports (SDRs) via WebSDR or manual forms.
• System Downtime: Procedures for reporting when the CAV AF system is inoperable.
• Contact Information: Points of contact for assistance with CAV AF access issues at Robins AFB, Hill AFB, and Tinker AFB.

This document is critical for any bidder involved in contracts requiring the management and reporting of Air Force assets. It details the mandatory system (CAV AF), the required training, specific reporting timelines (e.g., daily, within one business day), documentation requirements (e.g., DD Form 2875, DD Form 1348-1A), and discrepancy resolution processes. Understanding these requirements is essential for accurate contract performance and compliance.

Form / Attachment / Pricing Sheet

This document, DI-SESS-80776B, is a Data Item Description (DID) that specifies the format, content, and intended use for a Technical Data Package (TDP) deliverable. The TDP is the authoritative technical description of an item, supporting acquisition, production, inspection, engineering, and logistics. It defines the design, configuration, performance requirements, and procedures necessary for essential interface and effective item performance.

The TDP may include one or more of the following elements, in accordance with MIL-STD-31000B:

• Conceptual engineering design data
• Developmental engineering design data
• Product engineering design data, including details of unique processes, performance ratings, dimensional and tolerance data, critical manufacturing processes, toleranced input/output characteristics, diagrams, mechanical/electrical connections, physical characteristics, material identification, inspection/test criteria, calibration requirements, quality assurance requirements, hardware marking, certifications, vendor substantiation data, software programming requirements, and special consideration items.
• Commercial engineering design data
• Special Inspection Equipment (SIE) engineering design data
• Special Tooling (ST) engineering design data
• Specifications
• Software documentation
• Special Packaging Instructions (SPI) engineering design data
• Quality Assurance Provisions (QAPs)

Bidders should review this document to understand the specific technical data requirements for the TDP deliverable. This includes the expected format, content, and the standards (e.g., MIL-STD-31000B) that must be followed. Understanding these requirements is crucial for accurately estimating the effort and cost associated with producing and delivering the technical data package as part of a contract.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "DI-MGMT-80503," outlines the format and content preparation instructions for a "Report of Discrepancy (ROD)" that contractors must use when freight contents do not align with shipping documents. It serves to support adjustments to inventory and accounting records and to provide a basis for claims.

• Form: SF 364 (Report of Discrepancy)
• Content: Details required information for reporting shipping or packaging discrepancies, including:
  • Dates (preparation, invoice)
  • Identification numbers (report, shipper, contract, requisition)
  • Names and addresses (shipper, consignee, office administering contract)
  • Transportation document details
  • Item details (part number, nomenclature, unit of issue, quantity shipped/billed, quantity received)
  • Discrepancy data (quantity, unit price, total cost, discrepancy code)
  • Action codes and remarks for clarification and explanation.
• Instructions: Provides specific guidance on how to complete each section of the SF 364 form, including date formats, numbering conventions, and the use of discrepancy and action codes.

This document is crucial for contractors to understand the process and required format for reporting any discrepancies encountered when receiving Government materiel. It specifies the exact form (SF 364) and the detailed information needed to document issues with shipments or packaging, which is essential for proper record-keeping, adjustments, and potential claims.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) that provides the format and content preparation instructions for a "Production Surge Plan." This plan is required in contracts where a contractor's capability to rapidly accelerate and sustain production is needed, particularly in a peacetime acquisition environment without a formal declaration of war or mobilization.

• Production Rate: Details on the maximum sustainable production rate and a monthly buildup schedule.
• Subcontracted and Non-Subcontracted Items: Lists of components, including part numbers, lead times, and identification of long-leadtime, critical, or pacing items. Subcontractor details must be flowed down.
• Government Contracts: A list of existing government contracts with surge provisions, including contract numbers, items, and priority system assignments.
• Impact Analysis: Description of the impact of surging this contract on other government contracts and the contractor's commercial business.
• Labor Requirements: Identification of additional skilled labor needed (e.g., machinists, toolmakers).
• Materials: Lists of strategic or critical materials, precious metals, and potential substitute materials, including quantities and costs. Rolling inventory for surge production within six months should be included.
• Production Equipment: A list of tooling, equipment, and associated costs that could increase surge production capability or reduce lead time by at least 10 percent.

This DID outlines the specific requirements for a Production Surge Plan. Bidders responding to solicitations that include this DID must understand these detailed content requirements to prepare a compliant and comprehensive plan. It helps bidders assess their capability to meet accelerated production demands and the associated planning and resource needs.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for a Government Property (GP) Inventory Report. It outlines the format, content, and intended use for a data deliverable required under a contract where the government furnishes property (GFP) or the contractor acquires property (CAP).

• The report must be in an electronic .xls or .xlsx compatible format.
• The report shall include the following column headers:
  • Contract Number
  • Agency or Service Asset Identification Number (GFP Only)
  • Contractor Asset Identification Number
  • Item Description
  • Manufacturer Part Number
  • Manufacturer Model Number
  • Manufacturer Serial Number
  • National Stock Number (NSN) (if applicable)
  • Quantity
  • Unit of Measure
  • Unit Acquisition Cost
  • Unique Item Identifier (if registered in the IUID Registry; GFP only)
  • Asset Location
  • Asset Sub-Location (if applicable)
  • Type of Government Property (GFP or CAP)
  • Classification of Government Property (e.g., COMSEC, EQP, MAT, STE, ST)
  • Date of Last Physical Inventory
  • Federal Condition Code

This DID specifies the requirements for reporting government property. Bidders should review this document to understand the detailed information they will be required to provide regarding any government-furnished or contractor-acquired property as part of their contractual obligations. This will impact proposal preparation if property management is a significant aspect of the effort.

Form / Attachment / Pricing Sheet

This document outlines specific packaging requirements for items related to the opportunity. It details compliance with international restrictions on Wood Packaging Material (WPM) and specifies requirements for lumber, pallets, and containers used in shipments.

• WPM Compliance: All WPM must be debarked and heat-treated (HT) to 56 degrees Celsius for 30 minutes, with certification/marking required by an ALSC-recognized agency.
• Standards Referenced: MIL-STD-129 (Standard Practice for Military Marking) and MIL-STD-2073-1 (Standard Practice for Military Packaging) are cited.
• Specific Item Data: Includes fields for PACRN, Packaging Requirement, Preservation Level, Packaging Level, and coded data for specific items, including unit pack dimensions and weight.
• Marking Requirements: Shipping containers must be marked per MIL-STD-129, with potential for additional markings (e.g., unit serial numbers, OEM information).

Vendors must adhere to these packaging and marking instructions for any items shipped under this opportunity. Failure to comply with WPM regulations and specified military standards could result in non-compliance. The document provides specific dimensions and requirements that will impact shipping and handling costs and logistics.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides "Transportation Data for Solicitations." It outlines recommended F.O.B. terms, transportation provisions, and specific instructions for vendors regarding freight classification and shipping.

• F.O.B. Terms: Recommends "F.O.B. Origin" and "F.O.B. Destination."
• Transportation Provisions/Clauses: References FAR citations 52.247-29 and 52.247-53.
• Freight Classification Description: Instructs vendors to contact DCMA Transportation for shipping instructions on "DCMA Administered" contracts, especially for FOB Origin, FMS, and FOB Destination OCONUS/Export movements. It emphasizes the need for regulatory clearances and shipping documentation via the DCMA Shipment Instruction Request (SIR) eTool System. Failure to contact DCMA may result in vendor-incurred expenses.
• Transportation Funds Information: Details the Purchase Instrument Line LOA, First Destination Transportation Account Code, and Second Destination Transportation Account Code (F2RS).
• Item/Ship To(s): Lists National Stock Numbers (NSN) or Pseudo NSNs, Purchase Instrument Line Item Numbers, Ship To DODAAC/MAPAC (SW3211), Mark For details, and the physical address for DLA DISTRIBUTION DEPOT OKLAHOMA at Tinker AFB, OK.

This document is crucial for bidders to understand the required shipping terms, compliance with transportation regulations, and the correct destination for shipments. It highlights the necessity of proactive communication with DCMA Transportation to avoid delays and additional costs. The specific NSNs and ship-to information are essential for accurate proposal preparation and logistics planning.

Form / Attachment / Pricing Sheet

This document is an Item Unique Identification (IUID) Checklist, generated to comply with DFARS 252.211.7003. It outlines the requirements for IUID marking for specific items.

• I. IUID Details: Specifies the item requiring IUID marking, including NSN (1680009022196RK), Noun (ACTUATOR, ELECTROMEC), Version Number (2), and CAGE/Reference Numbers (76823/3-74909-17, 98889/817T100-1).
• Marking Requirements: Mandates marking in accordance with the latest version of MIL-STD-130. Guidance includes "Contractor Determined Location and Method" for Marking Guidance and "ENGINEERING DRAWING / ECP / ECO NUMBER" for Marking Type.
• II. Embedded Items: Addresses IUID marking for embedded items, referencing the same NSN (1680009022196RK) and similar marking guidance.

Bidders should review this checklist to understand the specific Item Unique Identification (IUID) marking requirements for the ACTUATOR, ELECTROMEC. This includes understanding the applicable standards (MIL-STD-130), the method of marking, and any requirements related to embedded items. This information is crucial for ensuring compliance with contract deliverables.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that outlines various data items and reporting requirements for a contract related to the T-38 Electro-Mech Actuator. It specifies the type of data, frequency of submission, and other relevant details for each data item.

• Data Item A001 (DI-MGMT-81838): Commercial Asset Visibility (CAV) Reporting. Requires daily reporting or within 24 hours of supply/maintenance transactions, and data to be current within 24 hours of the last End Item maintenance occurrence. Submission is electronic via WAWF and CICA XML.
• Data Item A002 (DI-PSSS-81995A): Contract Depot Maintenance (CDM) Monthly Production Report. Requires monthly submission within 5 business days of the previous month's end. Includes reporting on inventory, property control, and production.
• Data Item A003 (DI-MGMT-80441D): Government Property (GP) Inventory Report. Requires annual submission within seven calendar days of the reporting period end. Details physical inventory of government property.
• Data Item A004 (DI-MGMT-80969): Production Surge Plan (Capability Analysis Plan - CAP). Requires submission 30 days after contract award, detailing maximum sustainable delivery rates and surge capacity.
• Data Item A005 (DI-MGMT-80503): Report of Shipping (Item) and Packaging Discrepancy (SF-364). To be submitted as required upon discovery of discrepancies, within 48 hours of inventory receipt/induction.
• Data Item A006 (DI-SESS-80776B): Technical Data Package (TDP). Requires submission 18 months after contract award.

This CDRL details the specific reporting and documentation deliverables required from a contractor. Bidders should review these requirements to understand the ongoing administrative and technical reporting obligations associated with the contract, including submission methods, frequencies, and content. This information is crucial for assessing the full scope of work and potential administrative burden.

Form / Attachment / Pricing Sheet

This document provides a detailed item description for a specific part, likely for procurement or inventory purposes.

• NSN: 1680008727023RK
• Noun: ACTUATOR, ELECTROMEC
• Item Material: Aluminum Housing, gears, bearings, clutch, washers, shims, screws.
• Item Function: Converts electrical energy into controlled rotary motion to operate an aircraft flaps system.
• Dimensions: Length (14.9000 in), Width (3.0000 in), Height (4.0000 in), Weight (16.2000 lb).
• Criticality Code: F
• Demilitarization Code: U
• Security Code: U
• Mixed Ell: ELL
• ES Code: CV
• Other Codes/Indicators: ESD, CEMS, Sensitive Data, Precious Metal Indicator Code, GFM Required, GFE Required, GFP Required, Jewel Bearing, Jewel Bearing Related.

This document provides technical specifications for an "ACTUATOR, ELECTROMEC" which may be a component or item being procured. Bidders should review these details to confirm their ability to supply the exact item or a suitable alternative, and to understand the technical requirements of the part.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for Commercial Asset Visibility (CAV) Reporting (DI-MGMT-81838). It outlines the format and content preparation instructions for data products generated as part of a contract requirement. The CAV application is a web-based system for tracking Government-owned reparable assets at contractor repair facilities.

• Format: Transactions are processed via the World Wide Web, with input formats and methodology defined in the Contract Statement of Work.
• Content: The contractor reporting must include various transactions, status code changes, and report types, including:
  • Receipt of Asset (On Contract, Not on Contract, Procurement, "A" Condition, Rotable Pool, Loaned Asset)
  • Inductions
  • Items Awaiting Parts
  • Re-inductions
  • Completions
  • Shipments
  • Bulk Shipments
  • Proof of Shipment
  • Items Beyond Economic Repair (BER)
  • Survey/Scrap Items
  • Reversals
  • Report of Discrepancies
  • Print DD Form 1348's
  • Print Material Movement Documents
  • Print CAV Inventory Labels
  • Print Item Action Reports
  • Print Repair History Reports
  • Print Condition Code Reports
  • Print Awaiting Parts Report
  • Print Proof of Shipment Reports
  • Perform Item Maintenance
  • Print Report of Discrepancies (RODs)
  • Add and Delete Carriers

This DID specifies the reporting requirements for contractors managing Government-owned reparable assets. Bidders should review this document to understand the specific data and reporting formats expected under the contract, which will be further detailed in the Statement of Work.

Form / Attachment / Pricing Sheet

This document, titled "GFP Attachment," provides details on Government Furnished Property (GFP) associated with a contract award. It lists provisioned items that are part of the contract.

• Attachment Information: Includes Pre-stage Identifier (1011322), Attachment Type (Contract Award), Attachment Number (1), and Attachment Date (2025-06-10).
• Provisioned Items: Details two line items:
  • Line Number 1: T-38 Flap Actuator, NSN 168000872702, CAGE Code 81039, Part Number R1668-1. Quantity: 250 Each. Unit Acquisition Cost: 75000.00. Not serially managed, reparable, use as-is: true, upgradable: No.
  • Line Number 2: T-38 Flap Actuator, NSN 168000902219, CAGE Code 98889, Part Number 817T100-1. Quantity: 285 Each. Unit Acquisition Cost: 75000.00. Not serially managed, reparable, use as-is: true, upgradable: No.
• Requisitioned Items: Section is present but empty.

This attachment is relevant for bidders to understand the specific Government Furnished Property (GFP) that will be provided as part of the contract award. It details the quantities, part numbers, and acquisition costs of the T-38 Flap Actuators being provisioned, which may impact planning, integration, and execution of the awarded contract.