TAFB MACC-BOA | Initial Site Visit for WWYK050751 - Repair/Replace Main Distribution & Branch Panel Boards, Bldg. 6002

Solicitation / RFP / RFQ

This document, "Section L - Instructions, Conditions, and Notices to Offerors," provides detailed guidance for preparing and submitting proposals for a construction order. It outlines the government's intent to award a single construction order based on Lowest Priced Technically Acceptable (LPTA) source selection procedures.

• Proposals must include all data and information requested in this ITO and the OPR (Order Proposal Request), including SOW, drawings, and specifications.

• Offerors must submit one proposal only; multiple proposals may lead to technical unacceptability.

• Proposals must include a cover letter delineating any exceptions taken to the OPR terms and conditions with rationale.

• The technical proposal must demonstrate the offeror's understanding of the project scope and include a detailed methodology for accomplishing technical subfactors.

• The price proposal must be fully supported and detailed, broken down by CSI Level IV, and include supporting documentation.

• The acquisition will utilize Multiple Award Contract (MAC) BOA procedures.

• The contract type is a construction order.

• Proposals must be submitted to the PCO (Procurement Contracting Officer) by the date specified on the SF 1442, block 13a.

• Email submissions are permitted but must include specific subject line information; zip files are not accepted.

• Proposals must be in a readable electronic format (MS Office 2007-2013, Adobe Acrobat PDF with text search enabled).

• The PCO is the sole point of contact for this acquisition.

• Evaluation will be based on LPTA source selection procedures.

• The Government intends to award without exchanges, but reserves the right to conduct exchanges.

• Proposals will be evaluated for technical capability, management, schedule, planning, price reasonableness, realism, and balance.

• A Bid Guarantee (minimum 20% of proposal, 100% requested) is required.

• Not explicitly stated in this document, but RFO Part 15.2 and other RFO references suggest adherence to established procedures.

• Any amendments to the OPR must be acknowledged.

• Proprietary information should be marked.

• Each page should contain the legend "CUI SOURCE SELECTION INFORMATION – SEE RFO 2.101 and 3.104".

• Page size is 8.5 x 11 inches, with specific font size and margin requirements.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• A statement of proposal validity until the specified date is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the repair and replacement of main distribution and branch panel boards in Building 6002 at Tinker Air Force Base, Oklahoma.

• Furnish all materials, labor, plant, tools, transportation, equipment, and testing services for the repair/replacement of electrical panel boards.

• Perform a site investigation to verify existing conditions.

• Identify and address necessary logistical, architectural, and structural work elements.

• Provide complete, fully operating systems ready for Government use.

• Quality control shall be executed in accordance with specification section 01 45 00.00 10.

• Contractor shall establish an inspection system to monitor task execution.

• Contractor shall establish a method for deficiency prevention and correction.

• Inspection files and corrective actions documentation are to be submitted weekly.

• The work is to be performed at Tinker Air Force Base, Oklahoma.

• Specific period of performance is not detailed in this excerpt, but includes NTP and completion dates.

• Contractor Personnel: Must have current/valid licenses and certifications. Personnel must be easily recognized as contractor employees. Key personnel include Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Project Superintendent, each with specific experience requirements and responsibilities. Alternates must also be designated for key roles.

• Badges: AFMC Form 387 (contractor badges) are required for all personnel accessing Tinker AFB, to be obtained prior to commencing work.

• Health and Safety: All individuals must accept personal responsibility for safety. The Voluntary Protection Plan (VPP) applies. Emergency evacuation procedures must be followed. Mishaps must be reported promptly.

• Environmental: Compliance with bioenvironmental regulations, including HAZCOM information and ventilation measurements, is required. Welding, cutting, or brazing operations must adhere to specific regulations. Confined space entry permits and PPE are required where applicable.

• Working Hours: Construction generally occurs during normal duty hours (0700-1600 Monday-Friday), with utility outages as an exception. Additional shifts may be requested at no additional cost to the Government.

• FOD Awareness: Contractor personnel must complete Foreign Object Debris (FOD) awareness and prevention training.

• Documentation: All documents must be submitted electronically and comply with specified formats (PDF, DWG) and naming conventions. This includes specifications, reports, material submittals, drawings, and as-built drawings.

• Construction Schedule: A baseline construction schedule must be submitted within 10 calendar days after Notice to Proceed (NTP).

• Progress Reporting: Progress reports are required weekly, detailing work completion percentages.

• Working Documents: Contractor shall provide fire alarm and sprinkler system shop drawings, signed/sealed by a licensed engineer.

• Submittals: A submittal register must be reviewed and revised within 10 calendar days after NTP.

• Specific Construction Tasks: Include architectural demolition and construction, fire protection demolition and construction, mechanical demolition and construction, and electrical demolition and construction. This involves work on panelboards, wiring, lighting, fire alarm systems, and HVAC.

• Order of Precedence: Defines the hierarchy of documents in case of conflict, with the accepted proposal and solicitation provisions taking precedence.

Solicitation / RFP / RFQ

This solicitation is for the "Repair/Replace Main Distribution & Branch Panel Boards, Bldg. 6002" at Tinker AFB, Oklahoma. The work involves replacing the main distribution panel, associated branch circuit panel boards (AB and A), and the electrical gutter below these panels. Existing conduits and wiring penetrating the electrical gutter will remain and be reconnected to the new gutter.

• Replacement of main distribution panel.

• Replacement of associated branch circuit panel boards (AB and A).

• Replacement of electrical gutter below panel boards.

• Reconnection of existing conduits and wiring to the new electrical gutter.

• This solicitation is for current MACC-BOA holders only.

• The contract type is Firm Fixed Price.

• Performance period: 10 calendar days to begin after notice to proceed, with completion within 370 calendar days.

• A bid guarantee is required, equivalent to 100% of the bid price.

• A performance and payment bond is required within 10 calendar days after award.

• Offers are due by 05:00 PM local time on June 15, 2026.

• Offers must be valid for at least 120 calendar days.

• Specific information regarding submission instructions and evaluation factors can be found in attached Section J documents: "Instructions to Offerors" and "Evaluation Factors for Award."

• This solicitation is restricted to current MACC-BOA holders.

• Funds are not presently available for this contract; the Government's obligation is contingent upon the availability of appropriated funds.

• A mandatory site visit is scheduled for June 3rd, 2026. Attendance is required for eligibility.

• The document references numerous FAR and DFARS clauses, including those related to bid guarantees, warranty of construction, liquidated damages, Buy American requirements, and electronic submission of payment requests via WAWF.

Solicitation / RFP / RFQ

This document outlines the "Evaluation Factors for Award" for an acquisition, likely a construction project with an estimated magnitude less than $10M. The Government intends to award a contract to the responsible offeror whose proposal is technically acceptable and conforms to all requirements, providing the best value to the Government. The award will be made using Lowest Priced Technically Acceptable (LPTA) Source Selection procedures.

• Proposals must meet all Order Proposal Request (OPR) requirements, including terms and conditions, representations and certifications, and Statement of Work (SOW) requirements.

• Technical acceptability is paramount. A single deficiency in any technical subfactor will result in an unacceptable rating for that subfactor and potentially the entire proposal.

• Offerors must demonstrate sufficient capability, management, and planning to meet construction and administrative requirements with minimal disruption.

• Specific attention will be paid to the construction schedule, including mandatory completion dates, submittals, permits, and staging area approvals.

• The contract type is not explicitly stated, but LPTA procedures are indicated.

• Award will be made to the lowest priced technically acceptable offeror.

• Award will be made to the lowest evaluated priced proposal that is technically acceptable and conforms to all solicitation requirements.

• The Government reserves the right to award without discussions or exchanges; therefore, initial offers should contain the best terms.

• The Government may conduct discussions if deemed necessary.

• Proposals will be evaluated concurrently on technical factors and price.

• Technical evaluation will focus on the offeror's approach to meeting technical requirements, with ratings of "Acceptable" or "Unacceptable" for each subfactor.

• Price proposals will be evaluated for reasonableness, balanced pricing, and realism.

• Risk will be considered within the technical evaluation, with only low-risk approaches being deemed acceptable.

• Not explicitly stated in this document, but DFARS 215.300 procedures will not be used.

• The Source Selection Authority (SSA) will base the decision on an integrated assessment of proposals.

• The Government reserves the right not to award an order.

• Offerors excluded from the competitive range may request a debriefing.

Form / Attachment / Pricing Sheet

This Excel file, titled 'EAL_CTR to Fill.xlsx', appears to be a form or attachment intended for bidders to fill out. It contains fields for collecting personal information, likely for personnel who will be involved in the project.

• Project Identification: Includes fields for 'Construction Project Number' (WWYK050751) and 'Project Title' (Repair/Replace Main Distriubtion & Branch Panel Boards, Bldg. 6002).
• Personnel Information Fields: Columns are provided for:
  • Last name, first name, and MI
  • Driver's license number with state of issue (or State ID)
  • Full nine (9) digit Social Security Number
  • Date of Birth (YYYY/MM/DD)

Bidders will need to complete this form by providing the requested personal details for individuals associated with their bid or proposed team. This information is likely required for background checks, security clearances, or personnel tracking related to the construction project at Bldg. 6002.

Forms / Attachments / Pricing Sheets

This document contains the "General Notes & Vicinity Map" for the WWYK050751 project, which involves the "Repair/Replace Main Distribution & Branch Panel Boards, B6002" at Tinker AFB, OK. It provides essential contextual information for bidders.

• General Notes: Includes important information regarding brand name references, the contractor's responsibility for understanding all document sets, construction fencing, repair of damages, and the requirement for new labor and materials unless otherwise specified.
• Vicinity Map: Illustrates the project location at Tinker AFB, OK, and indicates access gates and a general haul route.
• Project Drawing Index: Lists all the drawings included in the project set, categorized by discipline (General, Architectural, Mechanical, Electrical).
• Signatures: Contains signature blocks for various project stakeholders, indicating review and approval stages.

This document is crucial for bidders to understand the overall project scope, location, and the interrelation of various drawings. The general notes highlight key contractual and site-specific requirements that bidders must consider when preparing their proposals and executing the work.