TAFB MACC-BOA | Initial Site Visit for WWYK240146 - Design & Implement Monitoring & Control System for IWCS, Bldg. 62516

Solicitation / RFP / RFQ

This document outlines the "Evaluation Factors for Award" for an acquisition utilizing Lowest Priced Technically Acceptable (LPTA) Source Selection procedures. The government is procuring services with an estimated magnitude less than $10M. Award will be made to the responsible offeror whose proposal is technically acceptable, conforms to all requirements, and provides the best value to the government. The government reserves the right to award without discussions or exchanges, meaning initial offers should represent the offeror's best terms.

• Proposals must meet all Order Proposal Request (OPR) requirements, including terms and conditions, representations and certifications, and Statement of Work (SOW) requirements.

• Technical evaluation focuses on the offeror's approach to meeting technical requirements, with two subfactors: Capability and Management, and Schedule and Planning.

• A single deficiency in any subfactor will result in an unacceptable rating for that subfactor and the overall proposal.

• Low Risk approaches are required for acceptability.

• Not explicitly detailed in this document, but references RFO Part 15.2 and DFARS 215.300.

• Proposals will be evaluated concurrently for all factors.

• Technical acceptability is a prerequisite for award.

• Award will be made to the lowest evaluated priced proposal that is technically acceptable and from a responsible offeror.

• Price proposals will be evaluated for reasonableness, balanced pricing, and realism.

• The government may conduct discussions if deemed necessary, but reserves the right to award without them.

• Offerors must clearly identify any exceptions to OPR terms and conditions with supporting rationale.

• Not specified in this document.

• The Source Selection Authority (SSA) will base the decision on an integrated assessment of proposals.

• The government reserves the right not to award an order.

• "Correction potential" of "unacceptable" aspects will be considered at the government's discretion.

• If discussions are held, a competitive range may be established, and offerors may be eliminated.

• Offerors excluded from the competitive range may request a debriefing.

Form / Attachment / Pricing Sheet

This Excel file, named 'EAL_CTR to Fill.xlsx', appears to be a form or attachment intended for bidders to complete. It is associated with the construction project titled 'Design & Implement Monitoring & Control System for IWCS, Bldg. 62516' (Project Number: WWYK240146).

The primary sheet, 'EAL', contains columns for:

• Last name, first name, and MI (Proper name)
• Driver's license number with state of issue (or State ID)
• Full nine (9) digit Social Security Number
• Date of Birth (YYYY/MM/DD)

It includes numbered rows from 1 to 30, suggesting a requirement to list multiple individuals and their associated personal identification information.

Bidders will need to fill out this form with the required personal identification details for individuals associated with their bid or contract, as indicated by the column headers. This information is likely for personnel vetting or identification purposes related to the project.

Forms / Attachments / Pricing Sheets

This document contains a collection of drawings and plans related to the "WWYK240146 MONITORING & CONTROL SYSTEMS FOR IWCS" project at Tinker AFB, OK.

• Civil Site Plans (Sheets C-100 to C-104): These plans detail the overall site, and specific site plans for lift stations IW-LS-3, IW-LS-10, IW-LS-2280, and IW-LS-6 (North and South). They show existing utilities, proposed communication lines, and construction details.
• Civil Site Details (Sheet C-501): Provides details for silt fences, silt logs, and pavement repairs.
• Civil Concrete Vault Details (Sheet C-502): Illustrates general concrete vault details and specific details for lift stations LS-10, LS-6 North, and LS-6 South.
• Structural General Notes (Sheet S-001): Outlines general structural design criteria, applicable codes, and requirements for concrete and post-installed anchors.
• Instrumentation Demo Details (Sheets YD101 to YD104): These sheets show existing conditions and demolition plans for lift stations IW-LS-3, IW-LS-10, IW-LS-2280, and IW-LS-6 (North and South), including wiring and panel details.
• Instrumentation Site Plans (Sheets Y-101 to Y-104): These plans map the proposed communication lines for the lift stations.
• Instrumentation Interior Routing Plans (Sheets Y-201 to Y-204): Detail the interior routing of communication lines within buildings associated with the lift stations.
• Instrumentation Lift Station Details (Sheets Y-301 to Y-304S): Provide detailed schematics and sequences of operations for the lift stations.
• Electrical Overall Site Plan (Sheet E-100): Shows the overall electrical site plan, indicating the locations of lift stations and existing RTU panels.

These drawings are critical for understanding the physical layout, existing infrastructure, and specific locations where the monitoring and control systems will be installed or modified. They provide essential details for site preparation, installation, and integration of new equipment, as well as existing conditions that must be considered during construction.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the Design & Implement Monitoring & Control System for IWCS, B62516 at Tinker Air Force Base, Oklahoma.

• Furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals.

• Perform a site investigation to verify existing conditions.

• Identify and provide necessary logistical, architectural, and structural work elements.

• Provide assemblies, framework, fixtures, or apparatus not readily identified.

• The work involves areas near operational and/or production aircraft or related components, but not within an airfield operations area.

• Portions of the work are located in controlled and restricted areas.

• Quality control shall be executed in accordance with specification section 01 45 00.00 10.

• Establish an inspection system to monitor task execution.

• Establish a method for identifying, correcting, and preventing future quality deficiencies.

• Maintain records of all required inspections and corrective actions.

• Safety and health requirements are paramount, adhering to EM 385-1-1 and other relevant standards.

• Location: Tinker Air Force Base, Oklahoma.

• Working hours: Normal duty hours (0700 – 1600 Monday-Friday), with utility outages as an exception. Weekend/holiday work may be authorized for schedule adherence at no additional cost to the government.

• Contractor Personnel: Must possess current/valid licenses and certifications. Personnel must be easily recognized (distinctive clothing or badges). Key personnel include Project Manager (PM), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Project Superintendent, each with specific experience requirements. Resumes for key personnel are required within five (5) calendar days after NTP.

• Badging: AFMC Form 387 (contractor badges) are required for access to Tinker AFB. Personnel must be badged prior to commencing work. A Certifying Official must be designated.

• Controlled/Restricted Areas: AF Form 1199C (Secure Area Badge) is required. Escorts are required for access. Entry Access Lists (EAL) and Vehicle Entry Access Lists (VEAL) must be submitted for approval prior to construction.

• Environmental: No asbestos, heavy metals, or lead-based paint concerns identified. Adherence to bioenvironmental regulations is required.

• Documentation: All documents to be submitted electronically. Specific file naming conventions and formats are required for specifications, drawings, and reports.

• Submittals: A submittal register will be provided. Contractor must review and revise as necessary.

• Record Drawings: Working as-built drawings and final record drawings are required.

• O&M Manuals & Training: Required for Government approval prior to final inspection.

• DD Form 1354: Required for Government approval prior to final inspection.

• Government Furnished Information: Drawings, specifications, and reference documents are provided on CD.

• 'OR EQUAL' Clause: Substitutions for specified manufacturers/models require justification and COR approval, without impacting price or schedule.

Solicitation / RFP / RFQ

This solicitation is for the Design & Implementation of a Monitoring & Control System for the Industrial Wastewater Treatment Plant (IWTP) at Bldg. 62516, Tinker AFB, Oklahoma. This is for MACC-BOA holders only.

• Design and implement a monitoring and control system for six lift stations (IW-LS-3, IW-LS-10, IW-LS-2280, IW-LS-6, IW-LS-KC46, and IW-LS-TAC).

• The system should allow for monitoring at the IWTP.

• Contract Type: Firm Fixed Price.

• Period of Performance: 165 calendar days from the date of Notice to Proceed.

• Proposals are due by 05:00 PM local time on June 15, 2026.

• Sealed offers must be marked with offeror's name, address, solicitation number, and due date/time.

• Evaluation factors for award are detailed in Section M and Instructions to Offerors (Attachment 04).

• This solicitation is restricted to current MACC-BOA holders.

• Funds are not presently available for this contract; obligation is contingent upon availability.

• A site visit is scheduled for June 1, 2026, and is mandatory for proposal submission eligibility.

• Attachments include Statement of Work (SOW), Wage Determination, Evaluation Factors for Award, and Instructions to Offerors.

Solicitation / RFP / RFQ

This document, "Section L - Instructions, Conditions, and Notices to Offerors," provides detailed guidance for preparing proposals for a construction order. The government intends to award a single construction order based on Lowest Priced Technically Acceptable (LPTA) source selection procedures, utilizing Multiple Award Contract (MAC) BOA procedures.

• Proposals must include all data and information requested.

• Offerors must submit only one proposal; multiple submissions may be deemed technically unacceptable.

• Proposals must include a completed and signed Order Proposal Request (OPR), any amendments, and a cover letter delineating exceptions.

• Electronic proposals must be in a format readable by MS Office Suite (2007-2013) or Adobe Acrobat PDF, with text search and copy functions enabled. Password-protected files are not accepted.

• Proprietary information should be marked on each page.

• Each page must contain the legend "CUI SOURCE SELECTION INFORMATION – SEE RFO 2.101 and 3.104" at the bottom.

• Page size: 8.5 x 11 inches, with 1-inch margins. Text size: minimum Arial 12 points (except for figures/charts/tables).

• Tables, charts, and figures: maximum 11 x 17 inches, foldouts count as one page. Text within these elements must be minimum Arial 8-pt.

• The contract type is a construction order awarded under a MAC BOA.

• The period of performance and estimated value are not detailed in this document but are referenced in the OPR.

• Proposals must be submitted to the Procurement Contracting Officer (PCO) by the date specified on the SF 1442, block 13a.

• The PCO is the sole point of contact for this acquisition.

• Email submissions must include "Company Name, Source Selection Information – See RFO 2.101 and 3.104" in the subject line. Zip files are not accepted.

• The government intends to award without exchanges, but reserves the right to conduct exchanges.

• Proposals will be evaluated based on technical factors (Capability and Management, Schedule and Planning) and Price.

• Technical Volume: Must address proposed approach to technical requirements, including project synopsis, method of accomplishing work, site verification, user impacts, property protection, supplemental drawings, design calculations, estimating notes, take-off calculations, manufacturer information, assumptions, and clarifications/exceptions.

• Price Volume: Must include a detailed price proposal, supporting documentation (subcontractor quotes, calculations, etc.), price assumptions, and clarifications/exceptions. Pricing will be evaluated for reasonableness, balance, and realism.

• A bid guarantee (minimum 20% of proposal, 100% requested) is required.

• Proposal acceptance period (validity) must be clearly stated.

• Not specified in this document.

• Offerors must acknowledge receipt of any amendments. Failure to do so may render the proposal ineligible.

• If an offeror believes there is an error or omission, they must notify the PCO in writing.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Provide company/division point of contact authorized to negotiate.