Tatanka Hotshots Base Fire Alarm Upgrades, Custer, South Dakota

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items (RFQ) for the "Tatanka Hotshots Base Fire Alarm Upgrades" project in Custer, South Dakota. The government requires the design, labor, materials, equipment, and delivery for the removal and replacement of the existing fire alarm system in two buildings at the Tatanka Hotshots Base. This includes the fire alarm panel, pull stations, detection devices, notification devices, and supervisory devices. Associated work includes ceiling tile removal/reinstallation, patching, painting, electrical, and communication cabling, as well as ongoing fire alarm monitoring.

• Removal and replacement of the fire alarm system.

• Installation of new fire alarm panel, pull stations, detection devices, notification devices, and supervisory devices.

• Associated work: ceiling tile removal/reinstallation, patching, painting, electrical, and communication cabling.

• Provision for ongoing fire alarm monitoring.

• Project is for two buildings constructed in 2002: Tatanka Hotshots Quarters (6,300 gsf single-level building) and another building.

• Contract Type: Firm Fixed Price.

• Estimated Period of Performance: April 21, 2026, to October 30, 2026.

• Project Magnitude: Between $25,000 and $100,000.

• Questions Due: March 26, 2026, at 11:00 AM CDT.

• Quotes Due: April 9, 2026, at 11:00 AM CDT.

• Submission Method: Email to Holly.Hlavac@usda.gov and Lucas.Dahlman@usda.gov.

• Quote Submission Requirements: Technical Approach (1-3 page narrative with execution plan and construction schedule), Pricing Documentation (using Attachment 3 - Schedule of Items), and Bid Guarantee.

• Quote Format: No more than 5 pages (excluding Schedule of Items), Times New Roman Font 12, 8x11 paper.

• Offer Acceptance Period: 60 calendar days.

• Evaluation: Comparative evaluation methodology, considering technical approach and price to determine best value. Formal trade-off procedures will not be conducted.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 238210 - Electrical Contractors and Other Wiring Installation Contractors.

• Small Business Size Standard: $19 million.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• A site visit is scheduled for Thursday, March 19, 2026, at 1:00 PM MST at the Tatanka Hot Shot Base.

• A bid bond/offer guarantee is required (20% of quote/offer, not to exceed $3 million).

• Performance and Payment Bonds are required if the award exceeds $35,000 (Payment Bond) or $150,000 (Payment and Performance Bonds).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for the "Tatanka Hotshots Base Fire Alarm Upgrades" project in Custer, South Dakota.

• The Contractor is responsible for supplying all design, labor, materials, equipment, and delivery for the removal and replacement of the existing fire alarm system.

• This includes the fire alarm panel, pull stations, detection devices, notification devices, and supervisory devices.

• Associated tasks include ceiling tile removal and reinstallation, patching, painting, and electrical/communication cabling.

• The project also requires providing on-going fire alarm monitoring.

• The work will be performed at the Tatanka Hotshots Base, specifically at the Tatanka Hotshots Quarters (a 6,300 gsf single-level building).

• The project location is 12266 Tatanka Drive, Custer, South Dakota, 57730.

• The document does not explicitly state the period of performance, but notes the building will be occupied by Government Personnel during this time.

• Technical Specifications: Included in CSI format within the Solicitation Package.

• Licensed Electrician: Required for all electrical work.

• Work Hours: No work permitted during holidays, weekends, or between 6:00 PM and 7:00 AM without Contracting Officer approval.

• Safety: Contractor must provide signing, barricades, and safety measures. Compliance with NFPA 241 and Red Flag Warnings is required.

• Facilities: Contractor must provide temporary sanitary facilities and necessary telephone service.

• Utilities: Use of existing Government water and electric services is permitted, provided facilities are maintained and cleaned.

• Waste Management: Contractor must provide waste-collection containers and clean up debris daily.

• Submittals: Include Accident Prevention Plan, Quality Control Plan, Construction Schedule, and Operations and Maintenance Manuals. All submittals must be in electronic format and Section 508 compliant.

• Key Personnel: A Project Supervisor/Superintendent must be on-site daily. Properly trained craftsmen are required.

• Security: Contractor will not have interior access to existing buildings unless arranged in advance. Temporary facilities must be coordinated with the Contracting Officer.

• Fire Protection: Comply with NFPA 241, store combustibles safely, maintain access to fire protection, prohibit smoking in hazardous areas, and provide/maintain fire extinguishers.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 3 - Schedule of Items" for the Tatanka Hotshots Base Fire Alarm Upgrades project in Custer, South Dakota. It outlines the CLINs (Contract Line Item Numbers) and associated items for the base bid. Bidders are instructed to round all individual line-item pricing up to the nearest whole dollar, excluding cents, and ensure the total pricing reflects the sum of these rounded line items.

• CLIN 0001 - Base Items:
  • Item 1: General Requirements/Mobilization (Quantity: 1, Unit of Measure: LS)
  • Item 2: Fire Detection System Rehabilitation (Quantity: 1, Unit of Measure: LS)
  • Item 3: Fire Detection System Monitoring Service Establishment (Quantity: 1, Unit of Measure: LS)
• Pricing Instructions: All unit prices and total prices must be whole dollars (no cents).
• Specifications Reference: Details for these base items can be found in the following divisions and sections of the specifications:
  • Division 1 General Requirements, Section 010250
  • Division 2 Selective Demolition, Section 024119
  • Division 26 Electrical Materials and Methods, Section 260050
  • Division 27 Voice and Data Communication Cabling, Section 270050
  • Division 28 Fire Detection and Alarm, Section 283100
  • Division 28 Addressable Fire Alarm System, Section 283111

This schedule provides the structure for pricing the base scope of work. Bidders must use this format to submit their pricing for mobilization, fire detection system rehabilitation, and monitoring service establishment. Understanding the CLIN structure and the specific requirements referenced in the specifications is crucial for accurate proposal preparation.

Specifications / Construction Documents

This document provides the specifications for "Tatanka Hotshots Base Fire Alarm Upgrades" located at the Black Hills National Forest. It details the requirements for removing and replacing the existing fire alarm system with a modern, addressable system.

• Fire Alarm System Replacement: Includes removal of existing components and installation of a new addressable fire alarm system. This encompasses:

  • Fire alarm panel
  • Pull stations
  • Detection devices (smoke and heat detectors, carbon monoxide detectors)
  • Notification devices (horns, strobes)
  • Supervisory devices
  • Communication devices
  • Associated wiring, conduits, and electrical components.

• System Upgrades: The new system must meet current codes, including NFPA 101 Life Safety Code and International Building Code for the occupancy class. It will also include the addition of Carbon Monoxide sensors.

• Ancillary Work: Includes incidental patching, painting, and repairs to building components (floors, walls, ceilings, switches) to restore them to their original condition.

• Monitoring Service: Establishment of a 24/7 continuous alarm monitoring program, including setup with a monitoring service for automatic notification to the fire department. The government will be responsible for ongoing monthly monitoring fees.

• Division 1 - General Requirements: Covers general project requirements, submittals, accident prevention, and site conditions.

• Division 2 - Existing Conditions: Includes selective structure demolition.

• Division 21 - Fire Suppression: Pertains to dry pipe sprinkler systems.

• Division 26 - Communications: Details voice and data communication cabling.

• Division 28 - Electronic Safety and Security: Specifically addresses the addressable fire alarm system.

• Verification: Contractors must verify existing device counts, types, and locations.

• Compliance: Adherence to NFPA 72, NFPA 101, IBC, and other applicable codes is mandatory.

• Submittals: Requires product data, shop drawings, and closeout submittals, including record drawings and test reports.

• Quality Assurance: Emphasizes qualified installers, manufacturer certifications, and compliance with standards.

• Warranty: A special warranty of five years from the date of Substantial Completion is required for fire alarm system equipment and components.

Forms / Attachments / Pricing Sheets

This document contains drawings and details related to the "Tatanka Hotshots Base Fire Detection System Upgrades" project. It includes site maps, photographs of existing equipment, lighting plans, and electrical/communications plans.

• Sheet 1 (Title Sheet): Provides project overview, location, index of sheets, and approval signatures.
• Sheet 2 (Site Plan): Illustrates the layout of the Tatanka Hotshots Quarters, Pumphouse, and associated infrastructure.
• Sheets 3-5 (Fire Alarm System Photos): Show existing fire alarm control panels, pull stations, smoke detectors, horn/strobes, and pumphouse fire pump/detection system components that are slated for removal and replacement.
• Sheet 6 (Lighting Plan): Details the proposed lighting layout within the quarters.
• Sheet 7 (Power & Communications Plan): Outlines electrical and communication wiring, junction boxes, and panel locations.
• Sheet 8 (Schedules & Electrical Entrance Details): Contains schedules for electrical equipment and details of the electrical service entrance.

This document provides critical visual and technical information for potential bidders. It details the existing conditions, the scope of the proposed upgrades (replacement of old systems with new detection and alarm systems), and the layout of the facilities where the work will be performed. Bidders should use these drawings to understand the physical environment, the extent of demolition and installation required, and the specific components involved in the fire detection system upgrades.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for prevailing wages, specifically for Building Construction Projects in Custer County, South Dakota. It provides the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on construction projects covered by the Davis-Bacon Act and related acts. Bidders must use this information to ensure compliance with labor standards for the specified construction types and geographic area.

• General Decision Number: SD20260025 (effective 01/02/2026)
• Geographic Area: Custer County, South Dakota
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Wage Rates & Fringes: Lists specific rates for various trades including Bricklayer, Pipefitter, Sprinkler Fitter, Carpenter, Cement Mason, Electrician, Laborer, Operator, Painter, Plumber, Roofer, Sheet Metal Worker, Truck Driver, and Welders.
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining contractor obligations.

This document is critical for bidders to accurately estimate labor costs and ensure compliance with federal labor laws. Failure to adhere to these prevailing wage rates can lead to contract violations. Bidders must incorporate these rates into their cost proposals and ensure their subcontractors also comply.