Tax consultancy services for Locally Employed Staff
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
The U.S. Embassy Kigali intends to solicit offers from qualified and independent firms to provide professional tax advisory and statutory payroll compliance services for the Embassy’s Locally Employed (LE) Staff in Rwanda.
The contractor shall provide ongoing payroll tax support services, including, but not limited to: computation of bi-weekly LE staff gross-to-net salaries for purposes of applicable income tax and mandatory social security contributions; preparation, declaration, and submission of required monthly tax and statutory filings; and advisory support to ensure compliance with applicable Rwandan tax, labor, and social security laws and regulations.
Performance of services shall require close coordination with designated U.S. Embassy Kigali offices, including Human Resources and Financial Management, as well as liaison with relevant host-country authorities such as the Rwanda Revenue Authority (RRA) and Rwanda Social Security Board (RSSB). The contractor will also coordinate, as required, with the Department of State’s Bureau of the Comptroller and Global Financial Services (CGFS-Bangkok).
Payroll tax calculations shall be conducted on a bi-weekly basis, including one pay period in arrears, and all statutory declarations and payments shall be completed accurately and within prescribed deadlines. The contractor shall demonstrate professional competence, relevant experience providing payroll tax services in Rwanda, and the ability to safeguard sensitive employee information.
The resulting contract will be awarded to the responsible offeror whose offer represents the best value to the U.S. Government.