TechNet 2026 Cyber Conference-Baltimore MD

Solicitation / RFP / RFQ

This solicitation is for exhibit services for the Defense Information Systems Agency (DISA) Exhibit Booth at the TechNet Cyber 2026 Conference in Baltimore, Maryland. The services include rental of background display structures with graphics, exhibit furniture, TV monitor mount(s)/stand(s), flooring, installation, dismantling, and shipping/material handling for the DISA exhibit. These are non-personal services.

• Rental Display Structures: Includes materials, installation, dismantling, and labor for structures meeting specific dimensions and layout per Exhibit Layout Concept (Attachment 2). A digital layout of the proposed booth design is required.

• Exhibit Furniture Rental: Provision of furniture for open exhibit areas, meeting rooms, and break rooms. Specific items, quantities, and material identification are detailed.

• Graphics Criteria: Printing and displaying graphics provided by the Government on structures. Graphics must be color-matched, and print proofs are required.

• Material Handling and Shipping: Round trip material handling and shipping services for exhibit equipment. Includes pick-up from DISA Warehouse and transport to the conference site, and return shipping.

• Period of Performance: Date of Award through July 1st, 2026.

• Contract Type: Not explicitly stated, but implied to be fixed-price based on evaluation factors.

• Offer Due Date: April 17, 2026, at 2:00 PM.

• Evaluation Factors: Offers will be evaluated on price and other factors, including technical acceptability of proposals for:

  • Non-Official Contractor Requirements (Intent to Use Form, Certificate of Insurance)
  • Background Display Structures
  • Exhibit Furniture Rental
  • Graphics Criteria
  • Material Handling and Shipping

• Technical/Management Ratings: Acceptable or Unacceptable for each subfactor.

• Submission Requirements: Offers must include solicitation number, Offeror's name/address/phone, UEI, EFT indicator, information for evaluation, representations/certifications, and a statement of agreement with terms.

• This acquisition is set aside for Small Business concerns.

• Offerors must be registered in the System for Award Management (SAM).

• Specific representations and certifications are required, including those related to Women-Owned Small Business and NIST SP 800-171 DoD Assessment Requirements.

• The event is scheduled for June 2nd through June 4th, 2026.

• Vista Convention Services is the designated General Service Contractor (GSC) for the event, and non-official contractors must adhere to their requirements.

• Specific clauses are incorporated by reference, including those related to FAR and DFARS.

Form / Attachment / Pricing Sheet

This document is an "Intent to Use Non-Official Contractors" form and a related Certificate of Liability Insurance. It is required for any individual or firm providing services to an exhibitor on-site at the convention facility who is not a full-time employee of the exhibiting firm or an official contractor.

Intent to Use Non-Official Contractors Form:

• Requires completion and signature by exhibitors choosing to use non-official contractors.
• Must be received by Vista Convention Services by the Notification Deadline Date: May 1, 2026.
• Details required information such as Company Name, Contact Person, Full Name of Non-Official Contractor, Address, Booth #, Type of Service to Be Performed, etc.

Certificate of Liability Insurance:

• A Certificate of Liability Insurance must be provided by the Non-Official Contractor.
• This certificate must be received no later than the Deadline Date (May 1, 2026).
• Specific coverage requirements include:
  • Commercial General Liability: $1,000,000 Each Occurrence / $2,000,000 General Aggregate.
  • Automobile Liability: Combined Single Limit of $1,000,000 (Each Occurrence).
  • Employers' Liability: $1,000,000 Each Accident / $1,000,000 Disease - Each Employee / $1,000,000 Disease - Policy Limit.
• The certificate must list Vista Convention Services, AFCEA, and Spargo, Inc. as Additional Insureds for TechNet Cyber 2026.

Exhibitors planning to use non-official contractors for services at the TechNet Cyber 2026 event must complete the "Intent to Use Non-Official Contractors" form and ensure their chosen contractors provide the specified Certificate of Liability Insurance by May 1, 2026. Failure to comply may result in the requirement to use Vista Convention Services' labor for installation and dismantling.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or a list of required items for an event, likely related to the TechNet Cyber 2026 conference. It details specific items needed for rental, purchase, and services, along with quantities and units of issue. Bidders are expected to provide pricing for these items.

• Contractor Required Information: Fields for contractor contract number, POC name, email, phone, CAGE Code, and Unique Entity ID.
• Itemized List: Includes line items for rental display structures, furniture (stools, chairs, tables, loveseats), compact refrigerators, bag racks, storage containers, material handling rates, and shipping.
• Pricing Fields: Columns for Unit Price and Extended Amount are provided for bidders to complete.
• Ship To Address: Details for the Baltimore Convention Center, including the event name (TechNet Cyber 2026) and contact information for the government POCs.
• Government POC Information: Names, office symbols, phone numbers, and emails for primary and alternate POCs.

This document is crucial for bidders as it outlines the specific goods and services required for the event. Bidders must use this sheet to populate their pricing, which will be a key component of their proposal or quote. Understanding the quantities and types of items needed is essential for accurate cost estimation and competitive bidding. The provided contact information should be used for any necessary clarifications.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet titled 'Attachment 2-832674126_Exhibit Layout Concept.xlsx', provides a conceptual layout for an exhibit space. It is intended to give potential bidders a visual representation of how an exhibit might be configured within a defined area.

The layout includes:

• Dimensions for the overall exhibit space (e.g., 60', 50', 20').
• Placement and types of furniture and fixtures, such as:
  • Conference tables (10FT, 6FT)
  • Display tables (6FT, 4FT)
  • Storage cabinets
  • Garment racks
  • Console tables
  • Compact refrigerators
  • Cocktail tables
  • Round pedestal tables
  • Chairs (Side, Office, Armchair)
  • Loveseats
  • Padded stools
• Designated areas like 'MAIN ENTRY'.
• Elements such as monitors, doors, hardwalls, counters, and graphics (backlit and non-backlit).
• A 4-sided 8FT tower with graphics.

This exhibit layout concept can help bidders visualize the physical space requirements for potential exhibit-related tasks. It may inform decisions regarding the scale, complexity, and logistical considerations of proposals related to exhibit design, setup, or management.