TEIKOKU/CHEMPUMP, G-SERIES, MANUFACTURER’S P/N GC-3K-3S. Brand Name Mandatory. Q&A Updated 4/27/26

Questions & Answers / Clarifications

This document addresses vendor questions regarding pump model GC-3K-3S for solicitation N3904026Q5450.

• Pump Identification: The model number alone is insufficient for quotation. Teikoku requires either the original pump's serial number (potentially found on the nameplate or in the SOW) or the original purchase order number to identify the specific pump configuration, including NDE, construction, and testing requirements.
• Quotation Limitation: Without the serial number or purchase order number, Teikoku cannot provide a definitive quote as the scope of supply is not fully defined.

These questions have been forwarded to the Technical Point of Contact (POC), and the Q&A Sheet will be updated upon receiving a response. Bidders should monitor for updates to the Q&A Sheet for further clarification on pump specifications and quotation requirements.

Questions & Answers / Clarifications

This document contains a question from a potential vendor (Teikoku) regarding a specific pump model (GC-3K-3S) and the information required to provide a quotation. The government is awaiting input from the Technical Point of Contact (POC) to provide a definitive answer.

• Vendor Request: Teikoku requires more information than just the pump model number (GC-3K-3K) to provide a quotation. They need details on NDE requirements, construction requirements, testing requirements, etc.
• Information Needed: To define the scope of supply, Teikoku requests either:
  • The serial number of the original pump supply (suspected to be derivable from the model number and impeller trim detailed in the SOW, or visible on the pump's nameplate).
  • If the serial number is unavailable, the original purchase order number for the pump supply.
• Current Status: The questions have been forwarded to the Technical POC, and the Q&A sheet will be updated upon receiving their response.

This Q&A indicates that further clarification is needed to fully define the scope of supply for the pump. Bidders should monitor for updates to this Q&A sheet, as the provided answers may impact their understanding of the requirements and their ability to submit a compliant quotation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial products or services. The government is procuring "TEIKOKU/CHEMPUMP, G-SERIES, MANUFACTURER'S P/N GC-3K-3S" with a Brand Name Mandatory requirement. This announcement constitutes the only solicitation, and paper copies will not be issued. It is posted on SAM.gov.

• Product: TEIKOKU/CHEMPUMP, G-SERIES, MANUFACTURER'S P/N GC-3K-3S.

• Brand Name Mandatory: Proposed alternatives will be rejected.

• Required Delivery Date: May 1, 2026 (ASAP).

• Place of Performance: Portsmouth Naval Shipyard, Kittery, ME 03904.

• Mercury Exclusion: Strict requirements regarding the exclusion of mercury and mercury compounds from hardware and supplies are detailed, including specific NAVSEA clauses and procedures for handling potential contamination.

• Contract Type: Request for Quotation (RFQ).

• Set-Aside: Total Small Business Set Aside.

• NAICS Code: 333914 - Measuring Dispensing and Other Pumping Equipment Manufacturing.

• Size Standard: 750 Employees.

• Response Deadline: April 22, 2026.

• Submission Method: Offers shall be emailed.

• Evaluation Criteria: Award will be made to the responsible vendor whose quote is most advantageous to the Government, considering Technical Acceptability, Experience, Adherence to Schedule, and Best Value Price. Technical Acceptability is a go/no-go factor.

• Required Information: Quotes must include completed RFQ pricing and information pages, Point of Contact details, Representations and Certifications (if not already in SAM.gov), Technical Submission demonstrating capabilities, and Pricing Submission with firm, fixed prices for each CLIN.

• Past Performance: Required for vendors and subcontractors performing at least 20% of the contract value. Must include details of completed projects, customer information, contract details, dates, dollar value, description of work, and prime/subcontractor status. Consent letters are required for releasing past performance information.

• Set-Aside: Total Small Business Set Aside.

• Registration: Vendors must be registered in the System for Award Management (SAM) database.

• All offers must include the provided form, with highlighted yellow fields being required.

• Quotes should include the cost of freight in CLIN 0001.

• Published commercial labor rates and breakdown of total prices may be required for price justification.

Justification for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for an acquisition under the Simplified Acquisition Threshold. It explains why only one source is being solicited for a specific requirement.

• Brand Name: The requirement is for a specific brand name product, the ChemPump G Series GC-3K-3S per non-deviational Drawing NED-0269.
• Technical Requirements: This specific pump is required due to its unique pump type, flow and pressure capabilities, dimensions, impeller attachment method, rotation direction, fittings, material compatibility for cleanliness and chemical testing, and canned motor with dry stator.
• Research: Extensive research and testing over multiple years have confirmed that this is the only pump meeting the specific technical requirements.
• Impact of Non-Compliance: Sourcing an alternative pump risks incurring additional costs, time overruns, project schedule delays, mission readiness impacts, and potential risks to personnel safety and system integrity.

Pumps ordered under 3697182603 F05 ΚΟΙ 001.

• Technical/Requirements Certification: Matthew D Godfrey (3/4/2026)
• Contracting Officer Approval: Michael McCluskey (3/15/2026)

Form / Attachment / Pricing Sheet

This document specifies the technical requirements for a pump to be procured under solicitation number 6009V204. It serves as an attachment detailing the specific characteristics and components of the pump.

• Item: 1 Pump
• Quantity: 2 Each
• Pump/Motor Specifications:
  • Sealless, leak-proof canned motor with dry stator cavity.
  • Stainless Steel 300 Series pump case and rotor.
  • Manufacturer: TEIKOKU/CHEMPUMP, G-Series, P/N GC-3K-3S.
  • 4-3/4-inch impeller, non-welded impeller nut.
  • EPDM casing gasket.
  • Rated for 300 PSIG at 220F.
  • 3450 RPM.
  • 460 VAC.
• Pump Connections (Inlet/Outlet):
  • Class 300 raised-face flange connections per ASME B16.5.
  • 2-inch suction.
  • 1.5-inch discharge.
• Preservation/Packaging/Packing: Commercially packaged.

This attachment provides critical technical specifications that bidders must meet to offer a compliant pump. Vendors should carefully review these requirements to ensure their proposed product aligns with the government's needs, impacting proposal preparation and product selection.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) Contract Requirements for Portsmouth Naval Shipyard (PNSY). It details the process for protecting sensitive information and defines the contractor's responsibilities regarding OPSEC.

• Definition of OPSEC: A process to protect sensitive information (Critical Information and Indicators - CII) from exploitation.
• OPSEC Plan Requirement: Contractors may be required to submit an OPSEC Plan, which must be signed by the Prime contractor and forwarded to the contracting official. The need for an OPSEC Plan is determined by the installation.
• Contractor Responsibility: Contractors and subcontractors must avoid inadvertent disclosure of unclassified or classified information.
• Prohibited Disclosures: U.S. Government CII must not be publicized on corporate websites, trade magazines, social media, or personal email accounts. Media requests must be directed to PNSY Security and Public Affairs.
• Consequences of Disclosure: Disclosure of CII can lead to removal of individuals, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Contractors must safeguard CUI and report any attempts by unauthorized parties to solicit, obtain, photograph, or record sensitive information.
• Portable Electronic Device (PED) Policy: Details the control and use of PEDs, emphasizing that devices with recording, copying, or transmitting capabilities require evaluation and approval. Use is dependent on Shipyard guidance.
• OPSEC Critical Information and Indicator List (CIIL): Provides examples of CII (e.g., PII, work discussions, schedules, equipment capabilities, asset identification, photographs in restricted areas) and corresponding countermeasures (e.g., not posting CII online, shredding sensitive information, not posting on social media, removing badges, reporting disclosures).

This document is crucial for bidders to understand their obligations regarding the protection of sensitive information throughout the contract performance period. It highlights potential risks, prohibited actions, and reporting requirements related to OPSEC and CUI, which could impact proposal preparation and contract execution.