Teleradiology Physician Services

Form / Attachment / Pricing Sheet

This document provides an estimated number of procedures for various Current Procedural Terminology (CPT) codes. It is intended to help potential bidders understand the potential volume of specific medical imaging services that may be required.

• CPT Code: The unique identifier for a medical procedure.
• Description of CPT Codes: A brief explanation of the procedure associated with the CPT code.
• Estimated # of Procedures: The projected number of times each CPT code procedure is expected to be performed.

This data can assist bidders in assessing the scope and scale of potential services related to radiology and diagnostic imaging. It provides a quantitative basis for understanding the expected workload for specific CPT codes, which can inform resource allocation, staffing, and pricing strategies when preparing a proposal for related opportunities.

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish board certified or board eligible Radiology Physician services to beneficiaries of the Department of Veterans Affairs (VA) and the New Mexico VA Health Care System (NMVAHCS) through teleradiology.

• Provide teleradiology physician services off-site at the Contractor's location.

• Services must adhere to American College of Radiology (ACR) standards and guidelines, as well as The Joint Commission (TJC) standards.

• Interpret medical images and provide final reports.

• Maintain teleradiology systems and ensure data transmission security.

• Provide peer reviews for quality assurance.

• Timeliness of Reports: 100% of STAT exams within 60 minutes, urgent exams within 4 hours, and routine exams within 48 hours. Acceptable Quality Level (AQL): 90% monthly.

• Provider Quality: 98% of physicians meet standards. AQL: 98% meet standards.

• Qualifications: 100% of physicians are board certified or eligible. AQL: 100%.

• Scope of Practice/Privileging: 100% of physicians perform within scope. AQL: 100%.

• Patient Access: 98% availability of physicians. AQL: 98%.

• Licensing/Certification: 100% current and provided upon renewal. AQL: 100%.

• Mandatory Training: 100% completion on time. AQL: 100%.

• Privacy/Confidentiality/HIPAA: 100% compliance with zero breaches. AQL: 100%.

• Services are provided off-site at the Contractor's location.

• Business Hours: Monday-Friday 16:00 PM to 08:00 AM; 24 hours on Saturdays, Sundays, and Federal holidays. Interpretation may occur outside these hours.

• Contractor available 24/7 for STAT, urgent, and routine exams.

• Licensing: Physicians must hold a current, full, and unrestricted license in any U.S. state, territory, or DC. Special attention is given to those with prior license issues.

• Board Certification: Physicians must be board certified or eligible in Diagnostic Radiology Medicine.

• Credentialing and Privileging: Must be done in accordance with VA Directives. Physicians providing direct clinical treatment must be credentialed and privileged at both the VA facility and the contractor's site. Teleconsultation providers only need VA verification of credentials.

• Training: Mandatory VA Privacy Policy and Security Training (1 hour/year) and HIPAA Training (1 hour/year).

• National Provider Identifier (NPI): Contractor must obtain or have appropriate NPIs.

• Conflict of Interest: Contractors must identify and communicate any potential conflicts.

• Citizenship: Compliance with Immigration and Nationality Act and "E-Verify" requirements.

• Medical Records: Compliance with HIPAA, Privacy Act, and VHA Directives. Records are property of the VA.

• Data Transmission: Minimum 10 Gigabyte (GB) of patient images daily via one-way transmission. Secure HL7 for report upload.

• Reporting: Final reports uploaded to CPRS within 24 hours of image transmission. STAT exams within 1 hour of image receipt.

• Quality Assurance: Participation in Quality Management/Quality Assurance Surveillance, including FPPE and OPPE.

• Invoicing: Electronic submission via Tungsten website, with specific requirements for invoice content and submission timing.

Request for Information (RFI) / Sources Sought

This RFI is for market research to inform acquisition decisions and assess the capability of small businesses (including SDVOSB/VOSB) to provide Teleradiology Physician Services for the New Mexico VA Health Care System (NMVAHCS). This is not a solicitation.

• Provide Teleradiology Physician services to eligible VA beneficiaries.

• Services must adhere to standards set by the American College of Radiology (ACR) and The Joint Commission (TJC).

• Services will be performed off-site at the Contractor's location.

• IT/Infrastructure requirements include transmission via DICOM protocol with FIPS compliant encryption, and secure HL7 messaging for reports.

• The anticipated requirement is for a Base Year and four (4) Option Periods, totaling five (5) years.

• NAICS Code: 621512 (Diagnostic Imaging Centers), Size Standard: $19.0 Million.

• PSC Code: Q522 (Medical - Radiology).

• Responses are due by April 30, 2026, 10:00 AM PST.

• Submit responses via email to Ramonalisa.Aviles@va.gov.

• Required information includes company details, POC, SAM UEI, small business status, and detailed capability statements with at least one reference contract.

• The government is assessing small business capabilities to determine if the procurement will be set aside.

• SDVOSB/VOSB respondents are encouraged to provide proof of certification.

• Small businesses must adhere to limitations on subcontracting (e.g., not paying more than 50% of the contract amount to non-similarly situated firms for services).

• Offerors must be registered in the System for Award Management (SAM).

• A Performance Work Statement (PWS) and Estimated Number of CPT Codes are attached for more details.