Temporary Chiller Rental

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide temporary rental chillers, installation, operation, maintenance, and removal services for specified buildings at USMA West Point, NY, during the summer of 2026.

• Supply, install, test operate, and remove three 500-ton trailer-mounted air-cooled chillers with pumps.

• Building 601 (Thayer Hall): One-month rental, May 22nd to June 21st, 2026.

• Building 655 (Eisenhower Hall): Six-month rental, April 15th to October 15th, 2026.

• Building 752 (Mahan Hall): One-month rental, May 22nd to June 21st, 2026.

• Contractor is responsible for all labor, materials, equipment, and supervision.

• Includes connecting chillers to existing building water supply and return piping, and temporary electrical connections.

• Requires installation of transformers if necessary for power supply.

• Contractor must supply and install automatic "red" high-capacity air bleeders for each chiller.

• Contractor must provide on-call maintenance and repair service during operation periods, with a two-hour response time during work hours and four-hour response time after work hours. Repair parts and materials are included in the cost.

• Contractor must return existing building piping, electrical connections, and structures to their original condition upon completion.

• Chillers must be delivered, installed, and fully operational by the specified dates for each building.

• On-call maintenance and repair response times: 2 hours (during work hours), 4 hours (after work hours).

• All work must comply with applicable federal, state, local, and USMA laws and regulations.

• Period: April 15th, 2026, to October 15th, 2026 (varying by building).

• Place: USMA West Point, NY, specifically Buildings 601, 655, and 752.

• Contractor must use a qualified HVAC subcontractor for site visits to determine installation details.

• Contractor must supply materials to support chillers (e.g., plywood) and temporary enclosures for piping.

• Submittals required: Contractor bid/proposal with work plan, Quality Control Plan, Health, Safety and Environmental Protection Plan, and final records/reports.

• Contractor must attend a site visit/existing conditions survey.

• Material, equipment, delivery, and installation must be completed by May 15th, 2026.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: W911SD26QA0540001) for the supply, installation, and testing of 500-ton trailer-mounted air-cooled chillers with pumps. The acquisition is set aside for small businesses.

• Supply, install, and test one 500-ton trailer-mounted air-cooled chiller with pumps for Building 655, Eisenhower Hall (6 months duration).

• Supply, install, and test one 500-ton trailer-mounted air-cooled chiller with pumps for Building 601, Thayer Hall (1 month duration).

• Supply, install, and test one 500-ton trailer-mounted air-cooled chiller with pumps for Building 752, Mahan Hall (1 month duration).

• The North American Industry Classification System (NAICS) code is 532490, with a size standard of $40,000,000.00.

• Product Service Code: W041.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance for Item 0001: April 15, 2026 to October 15, 2026.

• Period of Performance for Item 0002: May 22, 2026 to June 21, 2026.

• Period of Performance for Item 0003: May 22, 2026 to June 21, 2026.

• Offer Due Date: March 31, 2026, at 4:00 PM local time.

• Proposals will be evaluated based on technical capability, past performance, and price.

• Technical capability requires a statement demonstrating the ability to perform work of similar complexity.

• Past performance must be recent and relevant (within the last three years).

• Price will be evaluated for reasonableness.

• The government intends to award a single contract without discussions.

• This acquisition is a small business set-aside.

• Specific clauses related to small business concerns, HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), and the Nonmanufacturer Rule are included.

• A site visit is scheduled for Friday, March 27, 2026, at 10:00 AM EST. Interested contractors must notify the POC by Thursday, March 26, 2026, at 10:00 AM EST.

• Questions regarding the solicitation must be submitted in writing via email by March 27, 2026, at 4:00 PM EST.

• FAR clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference and attached.

• The document lists numerous FAR and DFARS clauses incorporated by reference, covering various aspects of contract performance, payment, and compliance.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4159, Revision No. 31) that establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It is intended to inform contractors of their obligations regarding employee compensation for contracts subject to this determination.

• Lists numerous occupational codes and titles, ranging from administrative support and clerical roles to health occupations, technical roles, and miscellaneous occupations.
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing," implying specific benefit requirements are tied to each job category, though not detailed in this excerpt.
• Includes notes on Executive Orders (EO) 13706 and 13658, outlining requirements for paid sick leave and minimum wage rates for federal contractors.
• Details specific benefits such as Health & Welfare rates and paid sick leave provisions.
• Outlines procedures for conforming additional classifications and wage rates if an occupation is not explicitly listed.

This document is critical for bidders to understand the labor costs associated with performing a government contract. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to be compliant. Failure to adhere to these wage determinations can lead to contract non-compliance and penalties. It helps bidders accurately estimate labor costs for proposals.

Questions & Answers / Clarifications

This document contains questions and answers related to the "Temp Chillers" opportunity, providing clarifications for potential bidders.

• Amperage: Confirms that the amperage for each building is 800 amps.
• Transformer Purpose: The 750-1250 transformer's purpose is to connect to a 4160V high voltage electrical vault and step down to the required 480V for temp chiller power requirements.
• Camlock Connections: Camlock connections are present on all temp chillers disconnect switches; they do not need to be hardwired.
• Installation Assistance: Base contractors are required to provide all assistance for the new chiller installation at Thayer Hall, as the government will provide onsite directions.
• Hose/Cable Routing & Support: There are no existing structural ratings for installing extended chiller hoses and electrical cables. The designated location for installation placement is on the bridge. Adjustments for installation can be made upon chiller delivery. Bidders should note that there are no observed designated attachment points for securing hoses or cabling on the bridge.
• Overhead Height: The overhead height under the bridge where cables and hoses will be attached is approximately 20-25 ft. A scissor lift has been used in the past for installing hoses.

These clarifications provide specific details regarding electrical connections, installation support, and structural considerations for routing hoses and cables, which bidders should incorporate into their proposals and planning.

Amendment / Modification

This amendment to Solicitation W911SD26QA054, originally dated 24 MAR 2026, is issued to post questions and answers related to the solicitation. All other terms and conditions remain in full effect.

• The "List of Contract Documents, Exhibits, or Attachments" section has been updated.
• The following documents were added:
  • RFIs_Temp Chillers 2026 (Questions and Answers), dated 31 MAR 2026.
• The following contract documents had their page counts changed:
  • RFIs_Temp Chillers 2026: Page count changed from 'none' to '1'.

This amendment does not change the proposal submission deadline or other terms and conditions of the original solicitation.