Tenting Services for Independence Day Celebration - U.S. Embassy Bern
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Bern, Switzerland, has issued a Solicitation (19SZ2326P0485) for Tenting Services for an official VIP Independence Day celebration. This Firm Fixed Price contract, estimated at approximately CHF 50,000, requires the rental of high-quality tent infrastructure and related services for an event at the Ambassador's Residence on July 2, 2026. Quotations are due by June 17, 2026, at 5:00 PM CET.
Scope of Work
The contractor shall provide rental-only services for specific tent infrastructure, including:
- Main Reception Tent: 8m x 27m
- Stage Tent with Platform: 5m x 10m
- Secondary Dining/Service Tent: 8m x 12m
- Pagoda-Style VIP Tent: 6m x 6m
All equipment must be VIP-quality, clean, well-maintained, structurally sound, and include necessary accessories like flooring, sidewalls, weather protection, anchoring, and lighting. Setup is scheduled for June 30 - July 1, 2026, with dismantling on July 3, 2026.
Mandatory Eligibility Requirements
Failure to meet these will result in disqualification:
- Licensing: Legally authorized and registered to operate commercial tent rental services in Switzerland.
- Personnel: Employ at least one certified Zeltmeister (Tent Master) present during setup/dismantling; proof of certification required.
- Experience: Demonstrate experience with large-scale events (200+ attendees), providing three references from the past 24 months.
- Insurance: Maintain liability insurance with minimum coverage of CHF 1,000,000.00, with certificate submitted.
- Compliance: Adhere to all applicable Swiss federal, cantonal, and municipal laws (building, fire safety, occupational health, environmental). Contractor is responsible for obtaining all required permits.
Quotation Requirements
Interested vendors must submit a Technical Proposal and a Firm Fixed Price Proposal in Swiss Francs (CHF).
- Technical Proposal: Include company information, proof of Swiss business license, Zeltmeister certification, insurance certificate, three references, a detailed technical approach (equipment, site plan, timeline, staffing, safety), and regulatory compliance documentation.
- Price Proposal: Provide line-item pricing for all tents and associated equipment, labor costs, permit costs, and an all-inclusive total price.
Evaluation & Award
Quotations will be evaluated based on:
- Mandatory eligibility (Pass/Fail)
- Technical capability and equipment quality (40%)
- Experience and qualifications (30%)
- Price reasonableness (30%) Award will be made to the responsible vendor offering the best value to the U.S. Government.
Key Dates & Contacts
- Solicitation Number: 19SZ2326P0485
- Issue Date: June 2, 2026
- Response Deadline: June 17, 2026, 5:00 PM CET
- Submission Email: bernGSOcontracting@state.gov (Subject: Solicitation 19SZ2326P0485 – Tent Rental Services)
- Points of Contact: Anna Peglow, Paul Aeschlimann (bernGSOcontracting@state.gov)