TEPEE WORK CENTER WELL PUMP PROJECT

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, serving as the sole solicitation. It is a Request for Quotation (RFQ) for the replacement of a deep-well pump system at the Tepee Work Center in the Black Hills National Forest, Custer County, South Dakota. The project involves removing the existing 921-foot well pump system, which has exhibited signs of failure, and installing a new 5 HP submersible pump and associated controls.

• Provide all labor, materials, equipment, testing, and documentation.

• Remove the existing well pump system.

• Install a new 5 HP deep-well submersible pump suitable for installation at 820-880 feet depth.

• Install submersible pump cable (approx. 900-950 feet), torque arrestors, centralizers, and stainless-steel check valves.

• Provide a new pump control system, including overload protection, surge protection, and pressure switch or optional VFD control.

• Disinfect the well, flush the system, and perform bacteriological testing.

• Conduct performance testing to verify flow and pressure.

• Provide as-built documentation, test results, and warranty information.

• Anticipated Contract Type: Firm Fixed Price Contract.

• Period of Performance: July 30, 2026, through August 31, 2026.

• Estimated Value: Not explicitly stated, but the NAICS size standard is $45 million.

• Quotations are due by July 15, 2026, at 9:00 a.m. Central Daylight Time (CDT).

• Quotes must be submitted via email to Janice King (janice.king@usda.gov) and Lucas Dahlman (lucas.dahlman@usda.gov), with the subject line: "Solicitation 1240LT26Q0079 - Tepee Work Center Well Pump Replacement".

• Quotes shall be no more than 4 pages, including the Schedule of Items, using Times New Roman font, 12pt on 8 x 11 size paper.

• Pricing must be submitted on the provided Excel Spreadsheet (Attachment 3 - Schedule of Items) and rounded to the nearest whole dollar.

• Evaluation will be based on "best value" to the Government, considering technical approach and price. Formal trade-off procedures will not be conducted.

• Technical Approach will be evaluated based on a Schedule/Work Plan (max two pages, e.g., Gantt Chart) demonstrating the ability to complete the project within the specified timeframes.

• Price will be evaluated for fairness and reasonableness.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 237110 - Water Supply and Irrigation Systems.

• Small Business Size Standard: $45 million.

• There will NOT be a site visit for this project.

• Key Points of Contact: Richard Zacher (COR), Janice King (Contract Specialist), Lucas Dahlman (Contracting Officer).

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• FAR 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference. Specific clauses are listed within the document.

• Attachments include: Statement of Work, Schedule of Items, Tepee Well Pump Specifications, and SCA Wage Determination.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attach 2_ Schedule of Items.xlsx" and appears to be a pricing sheet or schedule of items for the TEPPE WORKCENTER REPLACE WELL PUMP opportunity.

• Base Bid Items:
  • B-1: Mobilization (Lump Sum Quantity)
  • B-2: Remove existing well pump 921'- Perform diagnostics (Lump Sum Quantity)
  • B-3: Provide and Install new 5 HP submersible pump with motor and control box (Lump Sum Quantity)
• Project Total: Currently listed as 0.0.
• Fields for Contractor's Name and Contractor's UEI are present but blank.

Bidders are expected to use this schedule to provide their pricing for the listed base bid items. The quantities are indicated as 'All' for lump sum items, suggesting a fixed price for each task. Bidders should fill in their Unit Price and Total for each item, which will then calculate the Project Total. This document is crucial for submitting a complete and accurate bid.

Form / Attachment / Pricing Sheet

This document is a Service Contract Act (SCA) Wage Determination, specifically WD # 2015-5367, Revision 31, applicable to South Dakota, including the counties of Custer, Meade, and Pennington. It establishes the minimum wage rates and fringe benefits required for various occupations performing services under a contract subject to the Service Contract Act.

• Occupational Listings: Provides a comprehensive list of occupations with corresponding wage and fringe benefit rates.
• Fringe Benefits: Details the required health and welfare benefits, including specific rates for standard benefits and those under Executive Order 13706.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage), outlining their applicability and requirements for contractors.
• Vacation and Holidays: Specifies the minimum paid vacation and holiday entitlements for employees.
• Conformance Process: Outlines the procedure for classifying and determining wages for occupations not explicitly listed in the wage determination.

This wage determination is critical for bidders to accurately estimate labor costs for any contract that requires services in the specified geographic area and is subject to the Service Contract Act. Bidders must ensure their proposals reflect compliance with these minimum wage and benefit requirements.

Statement of Work (SOW)

This Statement of Work outlines the requirements for the assessment, repair, replacement, testing, and commissioning of a new 5 HP submersible pump system and associated surface controls for the Tepee Work Center well (921-foot depth) at the Black Hills National Forest, Hell Canyon Ranger District.

• Replace the existing deep-well pump system with a new 5 HP submersible pump and associated controls.

• Provide all labor, materials, equipment, testing, and documentation.

• Pull and inspect the existing pump assembly, drop pipe, cabling, and check valves.

• Install a new submersible pump suitable for an 820-880 foot depth.

• Install submersible pump cable (approx. 900-950 feet), torque arrestors, centralizers, and stainless-steel check valves.

• Provide a new pump control system with overload and surge protection, and a pressure switch or optional VFD control.

• Disinfect the well, flush the system, and perform bacteriological testing.

• Conduct performance testing to verify flow and pressure.

• Disinfection and bacteriological test results must verify water is fit for consumption.

• Performance testing must verify required flow and pressure.

• All electronic deliverables must be Section 508 compliant.

• The work will be performed at the Tepee Work Center well site.

• Travel to the well site is required for assessment, pump removal, installation, and testing.

• Key personnel must include a licensed pump installer, qualified electrician, and well technician experienced with deep-well installations exceeding 800 feet.

• Resumes for key personnel must demonstrate relevant experience and certifications.

• No security clearance is required, but contractor personnel must comply with USDA site access requirements.

• All data, reports, test results, and documentation generated under this contract become the property of the U.S. Government.

• Pump removal findings and initial condition assessment report.

• Submittals for pump, motor, and controls.

• Disinfection and bacteriological test results.

• Final installation report and system performance test.

• As-built drawings and warranty documentation.

Forms / Attachments / Pricing Sheets

This document, "Attach 3_Specifications_Tepee Well Pump_7May2026.pdf", contains the specifications and construction documents for the Tepee Work Center Well Pump Replacement project.

• Section 001500 - List of Drawings and Specifications: Provides an index of contract specifications, including General Requirements, Electrical Materials and Methods, and Potable Water Supply Wells.
• Section 010150 - General Requirements: Outlines the summary of work, location, existing well and pump information, site conditions, use of premises, work restrictions, contractor responsibilities, field verification, accident prevention, and other general requirements.
• Section 010250 - Definition of Contract Items and Measurement and Payment: Defines contract items, measurement methods, and payment terms, specifically detailing Base Item No. 1 for the removal and replacement of the well pump.
• Section 260050 - Electrical Materials and Methods: Specifies electrical requirements, materials, and installation methods for the project.
• Section 331113 - Potable Water Supply Wells: Details requirements for submersible well pumps, motors, connections, and field quality control for the potable water supply well system.

This document is crucial for potential bidders as it contains the detailed technical specifications, scope of work, and requirements for the well pump replacement project. It outlines what needs to be procured, installed, and how the work will be measured and paid for, enabling bidders to accurately assess the project's demands and prepare their proposals.