Replacement/installation of a Video Surveillance System (VSS) at the United States Citizenship & Immigration Services Building located at 12500 Tukwila International Blvd. Tukwila, WA 98168-2505

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation #70RFPW26QWA000004 for a Video Surveillance System (VSS) in Tukwila, WA.

• Drawings and Documentation: No additional drawings or documents are available beyond those referenced in the revised SOW (AMD0005, Section J.6). This includes floor plans, security drawings, camera location layouts, riser diagrams, network layouts, site visit notes, and details on conduit reuse, ceiling types, and cable path constraints.
• Cabling Reuse: Existing Cat5 cabling can be reused if runs do not exceed 270 feet. If cabling is found unusable, the contractor must obtain written approval from the FPS Project Manager before replacement and submitting a change order. All cabling must be tested and certified to ANSI/TIA/EIA-568-B standards using a Fluke DTX-1800 or equivalent.
• System Integration: The new VSS components must integrate with existing FPS infrastructure, including American Dynamics Video Edge NVR and Victor Unified Video Management System (VMS). Full compatibility and interoperability are required.
• Network Authority: The VSS is a standalone network and is not connected to the Government enterprise IT network. The contractor is solely responsible for IP address assignment, network configuration, and connectivity validation.
• Software Licensing: The system requires initial software licenses, support agreements, and firmware/software updates for installation and integration. Recurring software licensing or support costs beyond the initial installation period are not expected. Pricing should only include initial license terms.
• Work Hours: Potential after-hours and weekend work may be required to minimize tenant disruption, as noted in the revised SOW (AMD0005, Section G.6, sub-section G.6.4).

These clarifications provide specific guidance on documentation availability, cabling requirements, system integration, network responsibilities, software licensing, and work hour expectations, which bidders should consider when preparing their proposals.

Amendment / Modification

This amendment (AMD0005) to solicitation 70RFPW26QWA000004 provides several revisions to the Statement of Work (SOW) and other attachments. Key changes include:

• SOW Revisions: Numerous sections of the SOW have been modified or replaced. These changes primarily involve adding or revising specific requirements related to cabling, camera specifications, NVR installation, UPS, PoE switch, and network settings.

• Attachment Updates: Attachment E (Quotation Checklist for Offerors) and the Instructions to Offerors have been removed and replaced with revised versions.

• Clarification on Costs: Explicitly states that renewal or ongoing licensing costs should not be included in the contractor's quotation.

• Working Hours Adjustment: Revised working hours for common areas and specific escort-required areas, with updated procedures for requesting work outside of normal hours.

• Statement of Work (SOW), specifically sections B.2, C.1, C.2, C.3, D.1, D.2, D.3, D.4, D.5, D.6, E.1, E.2, E.3, E.4, E.5, E.6, E.7, E.8, E.9, E.10, E.11, E.12, E.13, E.14, E.15, E.16, E.17, E.18, E.19, F.1, F.2, F.3, F.4, G.1, G.2, G.3, G.4, G.5, G.6, G.7, G.8, G.9, G.10, H.1, H.2, H.3, I.1, I.2, I.3, I.4, I.5, I.6, J.1, J.2, J.3, J.4, J.5, J.6.

• Attachment E, Quotation Checklist for Offerors.

• Instructions to Offerors.

• Offerors must review and incorporate all changes from this amendment into their quotations.

• The SOW has been significantly revised, and bidders must ensure their proposals align with the updated requirements.

• The revised attachments (Quotation Checklist and Instructions to Offerors) must be used for submission.

Amendment / Modification

• The due date for quotations for Solicitation 70RFPW26QWA000004 has been extended.

• The new due date for quotations is January 26, 2026, at 9:00 AM PT.

• The previous due date was January 16, 2026, at 9:00 AM PT.

• Item 9B (Dated) and the due date for quotations.

• The proposal deadline has been extended to January 26, 2026, at 9:00 AM PT.

• Offerors are encouraged to review the RFQ package, specifically Attachment E (Contractor Quotation Checklist), as submissions not meeting requirements may be removed from award consideration.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "70RFPW26QW90000004 Tukwila Video Surveillance System (VSS)" opportunity. It records the attendees, their companies, and contact information.

• Names of attendees
• Companies represented by attendees
• Primary/Subcontractor role (if indicated)
• Email addresses
• Phone numbers

This sign-in sheet indicates which companies and individuals attended the site visit. This can provide insight into potential competitors or partners who are actively engaged with this opportunity. The contact information may be useful for networking or gathering market intelligence.

Amendment / Modification

• The due date for quotations for Solicitation 70RFPW26QWA000004 has been extended.

• The new due date for quotations is January 16, 2026, at 9:00 AM PT, extended from the previous date of January 9, 2026, at 9:00 AM PT.

• This change is referenced in the "Instructions to Offerors" on page 119 of 133.

• "Instructions to Offerors" section (page 119 of 133) regarding the quotation due date.

• The deadline for submitting quotations has been extended to January 16, 2026.

• All other terms and conditions of the solicitation remain unchanged.

• A list of site visit attendees has been posted separately on SAM.gov.

• Offerors are reminded to review the entire RFQ package, and Attachment E (Contractor Quotation Checklist) outlines the requirements for submission.

Amendment / Modification

This amendment (Amendment 0002) to Solicitation #70RFPW26QWA000004 revises several components of the original solicitation:

• Purpose of Amendment: To provide revised versions of the Statement of Work (SOW), Attachment E (Quotation Checklist for Offerors), and to establish a timeframe for asking questions.

• Statement of Work (SOW) Revisions: Numerous changes have been made to Section B.2 of the SOW, including:

  • Clarification on NVR requirements (new equipment to existing rack).
  • Changes to camera requirements (e.g., increasing fixed IP dome cameras from 5 to 6, reducing multisensor cameras from 7 to 6, adding a PTZ camera).
  • Revisions to camera types and locations (e.g., north end roof top parking camera, multisensory vs. fixed cameras).
  • Addition of paragraphs regarding lift requirements and reuse of existing cabling.
  • Inclusion of a 10-foot pole requirement and associated instructions.
  • Addition of custom mount requirements.
  • Addition of Section F.2.9 detailing pole mount information for RFQ.
  • Addition of Section D.6 regarding camera poles.
  • Addition of Section D.6.1 detailing specifications for camera poles.
  • Addition of Section D.2.10 regarding new exterior and interior IP fixed cameras.
  • Updates to camera specifications and locations in various sections.

• Attachment E - Quotation Checklist for Offerors Revisions:

  • Deletion of a bullet point regarding UPS and battery backup calculations.
  • Deletion of a bullet point regarding network switch load calculations.
  • Revision to the detailed list of proposed poles to include specific requirements.

• Questions Period: A timeframe has been added for asking questions, with a deadline of Thursday, December 18, 2025, at 10:00 AM PT. Questions should be submitted in writing to Thomas.Westlake@fps.dhs and westccg@fps.dhs.gov.

• Statement of Work (SOW)

• Attachment E - Quotation Checklist for Offerors

• Offerors must acknowledge receipt of this amendment.

• Proposals must be updated to reflect the revised SOW and Attachment E.

• The deadline for submitting questions has been established.

Amendment / Modification

• This amendment revises the time of the site visit. The original time was 12:30 AM, and it has been changed to 12:30 PM.

• Page 120 of the solicitation package (regarding the site visit time).

• The amendment does not extend the deadline for proposal receipt. Offers must still acknowledge receipt of this amendment. The document states, "there are no further changes as a result of this amendment."

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the replacement and installation of a Video Surveillance System (VSS) at the U.S. Citizenship & Immigration Services (USCIS) Building located at 12500 Tukwila International Blvd, Tukwila, WA 98168-2505. The government is procuring a firm-fixed-price purchase order for this service.

• Purchase, installation, and configuration of a new Network Video Recorder (NVR) solution.

• Installation of nine new IP cameras and replacement of three existing units, totaling twelve IP cameras (seven multisensor with PTZ, five fixed-position).

• Purchase and installation of a PoE network switch and an Uninterrupted Power Supply (UPS) providing a minimum of four hours of backup power for the PoE switch and cameras.

• All equipment must be compatible with the existing American Dynamics Video Edge NVR and Victor Unified Video Management System (VMS).

• Compliance with Section 889 of the 2019 John S. McCain NDAA.

• Installation and configuration of all system components, including cabling, connectors, adapters, terminators, and appurtenances.

• Removal and disposal of existing equipment and debris.

• Provision of training for operators, administrators, and maintenance personnel.

• Development and submission of various deliverables, including a Project Plan, System Integration Plan, O&M Manuals, and as-built drawings.

• Contract Type: Firm-Fixed-Price Purchase Order.

• Period of Performance: 75 business days following Notice to Proceed.

• Estimated Value: Not explicitly stated, but the solicitation is for a "simplified acquisition."

• Quotes are due no later than January 9, 2026, at 9:00 AM PT, submitted via email.

• Technical Specifications are the most important evaluation factor, followed by Past Performance, and then Price.

• Offerors must submit detailed lists of proposed hardware, software, licensing requirements, materials, calculations, and manufacturer certifications.

• Past performance will be evaluated based on projects performed within the last three years, using Attachment C (Past Performance Project Form) and Attachment D (Past Performance Questionnaire).

• The acquisition is unrestricted.

• Applicable NAICS code is 561621 with a size standard of $25 million.

• A site visit is scheduled for December 2, 2025, at 12:30 AM PT. Attendance is recommended.

• Questions are due by December 6, 2025, 09:00 AM PT.

• Offerors must acknowledge all amendments.

• Offerors must comply with all terms and conditions, including the Statement of Work (SOW).

Solicitation / RFP / RFQ

This is a synopsis announcement for a Request for Quotation (RFQ) for the replacement and installation of a Video Surveillance System (VSS) at the United States Citizenship & Immigration Services Building in Tukwila, WA. The U.S. Department of Homeland Security (DHS), Federal Protective Service (FPS) is the issuing agency.

• Contractor shall perform VSS installation in accordance with the Statement of Work (SOW).

• Services shall be provided via a firm-fixed price contract.

• The Period of Performance for the installation is no later than 90 calendar days after the receipt of the Notice to Proceed.

• The source selection process to be utilized for this acquisition is best value.

• Submission requirements and evaluation criteria will be defined in the Request for Quotation (RFQ).

• The RFQ documents will be issued on or about November 24, 2025.

• This acquisition is being solicited as a 100% small business set aside.

• The North American Industry Classification System (NAICS) code is 561621 with a size standard of $25 million.

• Contractors are required to register with the System for Award Management (SAM) at www.sam.gov. Active SAM registration is mandatory for contract award.

• This is a synopsis announcement only; no solicitation documents have been posted at this time.

• All questions about this announcement shall be submitted in writing to Contract Specialist Thomas Westlake at Thomas.Westlake@fps.dhs.gov.