TERMINAL VENTILATION DUCT

Form / Attachment / Pricing Sheet

This document, titled "Smart Matrix," appears to be a table listing various Federal Acquisition Regulation (FAR) clauses and provisions. It is likely provided as an attachment or reference for a solicitation or contract.

• Provision or Clause: Lists the specific FAR clause or provision number and title.
• Effective Date: Indicates when the clause or provision became effective.
• Prescribed In: Shows the FAR section where the clause or provision is prescribed.
• P or C: Denotes whether it is a Provision (P) or Clause (C).
• FP SUP / SAP: Columns indicating applicability or support for specific contract types (likely Full Production Support and Simplified Acquisition Procedures, though not explicitly defined in the provided snippet).

This matrix is crucial for bidders as it outlines the specific FAR clauses and provisions that will govern the contract. Understanding these clauses is essential for compliance, risk assessment, and accurate proposal development. Bidders should review this list to identify any clauses that may impact their ability to perform, their pricing, or their overall approach to fulfilling the contract requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request For Quote (RFQ) under solicitation number 2126406B3000DZ048. The U.S. Coast Guard Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order for specific ventilation duct components.

• Item 1: TERMINAL VENTILATION DUCT (Part Number: 700-PDR40-1240.5). Specifications include aluminum frame and blades with SS linkage and silicone rubber blade seals, USCG, ABS, and FM approved pneumatic actuator. Dimensions: 12 in. blade width x 40.5 in. height.

• NSN: 2040 01-647-1072

• Manufacturer Name: DELTA T SYSTEMS

• Quantity: 10 EA

• Packaging: Individual package in accordance with MIL-STD-2073-1E, Method 10. Markings IAW MIL-STD-129R and barcoded IAW ISO/IEC-16388-2007, Code 39 symbology.

• Substitutions: Must include a Specification Sheet for evaluation.

• Delivery: Required by 05/04/2026. FOB Destination.

• Delivery Address: U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Receiving Room- BLDG 88, Baltimore, MD, 21226.

• Delivery Hours: Monday through Friday, 7:00 AM to 1:00 PM.

• Contract Type: Firm Fixed Price Purchase Order.

• Payment Terms: NET 30, in accordance with FAR 52.232-25 Prompt Payment.

• Evaluation: Best Value will be determined by completeness of requirement, adherence to timeframe, and price.

• Quotation Submission: All responsible sources may submit a quotation. Vendors must have an active SAM.Gov registration or proof of submission.

• Invoicing: Must be processed through https://www.ipp.gov. Invoices must include PO number, vendor invoice number, cage number, PO item number, description, unit prices, and extended totals. Shipping costs should be a separate line item.

• Vendors must have active SAM.Gov registration or proof of submission.

• This solicitation is current through Federal Acquisition Circular (FAC) 2024-05, dated 22 May 2024.

• Relevant FAR Clauses include: 52.204-24, 52.204-26, 52.212-1, 52.212-3, 52.204-23, 52.204-25, 52.212-5.

• Any proposed substitutions must be accompanied by a Specification Sheet.

• All delivery and freight charges must be included in the total cost.

Solicitation / Justification for Other Than Full and Open Competition

This document justifies the procurement of ten (10) "TERMINAL, VENTILATIO" parts (P/N: 700-PDR40-40.5INX12IN; NSN: 2040-01-647-1072) for a 45' RBM asset. The justification is based on the "Brand Name" rationale, indicating that the specific brand name, product, or feature is essential to the government's requirements, and market research suggests that similar products lacking this particular feature do not meet, or cannot be modified to meet, the agency's needs.

• Procurement of ten (10) specific ventilation terminals.

• The parts are peculiar to one manufacturer, DELTA T SYSTEMS.

• The technical data for these parts is unavailable, making it difficult to assess equivalent or alternate equipment.

• Any replacement parts must conform to the Paxton brand.

• The procurement falls under Simplified Acquisition Procedures (SAP) for FAR 13.106-1(b).

• The estimated total value is not explicitly stated but is for "Over Micro-Purchase Threshold, but up to the SAT".

• Not applicable, as this is a justification for other than full and open competition.

• Not applicable, as this is a sole-source justification.

• The contracting officer will determine fair and reasonable pricing through methods including comparison of proposed prices with previous purchases, current price lists, and comparison with similar items in related industries.